Arboricultural Services Tender – Royal Borough of Kensington and Chelsea

Arboricultural Services Tender – Royal Borough of Kensington and Chelsea

This contract is primarily for the maintenance of the authority’s street trees and trees within parks.

United Kingdom-London: Tree pruning

2019/S 212-520316

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Royal Borough of Kensington and Chelsea
Postal address: Kensington Town Hall, Hornton Street
Town: London
NUTS code: UKI33
Postal code: W8 7NX
Country: United Kingdom
Contact person: Stephen Fuller
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Arboricultural Services

Reference number: prj_RBKC_15813

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This contract is primarily for the maintenance of the authority’s street trees and trees within parks, cemeteries and open spaces. However, the contractor may be offered additional work on other authority owned sites listed in the procurement documents. The contractor is not assured of this work, the letting of which will be at the discretion of the relevant executive directors who have jurisdiction.

The contract is for an initial period of 6 years with provision for a temporal extension of up to 36 months.

II.1.5)Estimated total value

Value excluding VAT: 2 169 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI33
Main site or place of performance:

Kensington and Chelsea and its cemeteries in West London.

II.2.4)Description of the procurement:

Street trees:

The Royal Borough of Kensington and Chelsea has almost 7 000 street trees. Approximately 3 000 of these trees are forest canopy species consisting mainly of London plane and lime species. The remainder is a mix of medium sized trees, such as wild cherry, birch and sweet gum, and various ornamental species. The Borough has data on all street trees, which is kept on our ‘Ezytreev’ database.

For maintenance purposes the Borough is split into three areas: north, central and south. The trees in these areas have historically been inspected and pruned on a 3 year rotation. There are no plans to change this cyclical regime for this contract. In addition, trees on certain streets in the north of the Borough, where there is a shrinkable clay subsoil, are inspected and pruned every 2 years as part of the Authority’s Risk Limitation Strategy.’ Approximately 1 000 street trees are pruned on a 2 year rotation.

Parks, Cemeteries and Open Space Trees:

The authority has approximately 3 100 trees in parks, cemeteries and open spaces. Parks trees have historically been managed by the Parks Dept. However, responsibility for these trees was passed to RBKC’s Arboricultural Section in August 2016. The tree stock is spread across 38 different sites.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 169 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The terms and conditions of contract provide for a temporal extension of up to 36 months from the end of the fixed term of 6 years.

There is provision in the contract for services to be delivered in other open spaces owned by the authority.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

For operational reasons it would not be in the authority’s economic interest to divide the contract into lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/12/2019
Local time: 12:01

Electronic opening of tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The Royal Courts of Justice
Postal address: Strand, Holborn
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000Internet address:
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Regulations 88-102 of the Public Contracts Regulations 2015 apply.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: