Arboricultural Works Dynamic Purchasing System

Arboricultural Works Dynamic Purchasing System

Carmarthenshire County Council is looking to establish a Dynamic Purchasing System for the supply of services relating to Ash Dieback and other tree felling works.

United Kingdom-Carmarthen: Tree-cutting services

2020/S 185-447988

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Carmarthenshire County Council
Postal address: County Hall
Town: Carmarthen
NUTS code: UKL14 South West Wales
Postal code: SA31 1JP
Country: United Kingdom
Telephone: +44 1267234567
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


The Supply of Arboricultural Works on Trees Affected by Ash Dieback and Other Health Related Issues (DPS)


Reference number: Reference No: eTenderWales Project Reference – project_45172

II.1.2)Main CPV code

77211400 Tree-cutting services

II.1.3)Type of contract


II.1.4)Short description:

Carmarthenshire County Council is looking to establish a Dynamic Purchasing System (DPS) for the supply of services relating to Ash Dieback and other tree felling works. Contractors will be required to be suitably qualified and experienced to undertake works primarily associated with Highways, however the DPS will also provide for Ash Dieback and other tree felling works on housing sites, industrial estates, school and other sites located and owned within Carmarthenshire. Additionally, there may be the requirement for works to be undertaken on private land at the Council’s request and emergency tree felling works. The DPS will be operated on a fully electronic basis and is open to new entrants throughout its term who meet the minimum criteria specified in the tender documents.


II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

77211300 Tree-clearing services
03452000 Trees
77211500 Tree-maintenance services

II.2.3)Place of performance

NUTS code: UKL14 South West Wales
Main site or place of performance:



II.2.4)Description of the procurement:


Carmarthenshire County Council (‘the Council’) is seeking suitably qualified and experienced Contractors to undertake Ash Dieback and other tree felling works within a Dynamic Purchasing System (‘DPS’). At this stage, the Council is considering an initial period of 4 years which includes the option to extend in 1 year periods for a further period of up to 4 years or until the agreement is no longer fit for purpose.

Carmarthenshire County Council has the second largest length of highways network in Wales, covering 3,500 km of public highway, with 110 schools, some of which contain an extensive number of trees. Also maintained are parks, playgrounds and open spaces. We also maintain land on housing estates and social services establishments, Council owned buildings and leisure centres.

The proposed DPS will predominately deal with the removal of Trees infected with Hymenoscyphus fraxineus (Ash Dieback). A survey undertaken in 2019 of the A and B roads in the County identified trees for removal as they are showing more than 50 % dieback of the crown. Recent school surveys have highlighted sites that need trees removing. Trees showing at least 50 % dieback of the crown during our surveys have been tagged with orange ribbon or marked with orange spray paint. Diseased trees within the highway verge will be removed by the County Council. The authority will also liaise with private landowners and will be offering our services to take down trees adjacent the highway provided they agree to pay the costs for felling and provided it does not impact on the overall programme. Contractors will be asked to identify separate costs where an opportunity exists to work with private landowners.


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

12-month rolling period after the initial 4 years for a further period of up to 4 years.


II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

There is no limit on the number of bidders that may join the DPS.


II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A Dynamic Purchasing System (DPS) is a two-stage process. In the initial setup stage, all Bidders who meet the selection criteria and are not excluded will be admitted to the DPS. There is no limit on the number of bidders that may join a DPS. Individual contracts are awarded during the second stage. In this stage, the Council invites all suppliers on the DPS to bid for the specific contract.


Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

All conditions are listed within the tender documentation.


III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As set out within the tender documentation.


III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 138-340781

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/10/2020
Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/11/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:


Live tender webinar – Dynamic Purchasing System Ash Dieback, Carmarthenshire County Council.

Business Wales will be delivering a tender specific workshop that will offer support and guidance in developing your skills and knowledge to tender for the Dynamic Purchasing system for Ash Dieback

The workshop will include:

— navigation of Sell2Wales;

— navigation of etenderwales website;

— highlighting buyer requirements;

— guidance on creating high quality responses;

— understanding evaluation model.

Details of the time and date are provided in the tender documents.

To book your place on this webinar please contact Business Wales on 01267 233 749 or e-mail This webinar will be presented using the Zoom platform. On receipt of your booking we will provide you with the link to the webinar.

Etenderwales Portal: to assist you in locating these opportunities on eTenderWales Procurement System, the project code is: project_45172. The initial PQQ application deadline is 21 October 2020.

This DPS application is comprised of one main Pre-qualification questionnaire (PQQ) under project_45172.

All DPS documents such as the specification, terms and conditions, instructions to bidders etc. are all contained within project_45172.

Please also ensure you check the attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the application pack.

To express an interest in this DPS register your company on the eSourcing Portal:

If you require any further assistance use the online help, or the BravoSolution helpdesk which is available Monday-Friday (8 a.m.-6 p.m.) on:

— email:

— phone: 0800 368 4850/fax 020 7080 0480.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

(WA Ref:103714)

The buyer considers that this contract is suitable for consortia.


VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: