Arboriculture and Horticultural Services – London Borough of Barking and Dagenham

Arboriculture and Horticultural Services – London Borough of Barking and Dagenham

5 Lots. Lot 1: Tree Operations and Emergency Response Tree Work.

United Kingdom-Barking: Agricultural, forestry, horticultural, aquacultural and apicultural services

2019/S 185-450618

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Barking and Dagenham
1 Town Square
Barking
IG11 7LU
United Kingdom
E-mail: help@bravosolution.co.uk
NUTS code: UKI52Internet address(es):Main address: https://lbbd.bravosolution.co.uk
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://lbbd.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://lbbd.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for Arboriculture and Horticulture

II.1.2)Main CPV code

77000000

II.1.3)Type of contract

Services

II.1.4)Short description:

London Borough of Barking and Dagenham requires suppliers to provide services and goods for Arboriculture and Horticultural Services. The requirements will be let under a framework and divided into the following lots:

Lot 1: Tree Operations and Emergency Response Tree Work;

Lot 2: Supply, Planting and Aftercare of Trees;

Lot 3: Supply of Nursery Shrubs and Bedding Plants;

Lot 4: Supply of Horticultural Materials;

Lot 5: Landscaping and Groundwork Operations.

The Authority intends to appoint 5 suppliers to each lot.

Details of the call-offs/allocation of work/goods is detailed in the tender documents.

II.1.5)Estimated total value

Value excluding VAT: 1 620 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The authority shall award one contract should a tenderer be successful in being appointed to more than one lot of any lot combination.

II.2)Description

II.2.1)Title:

Tree Operations and Emergency Response Tree Work

Lot No: 1

II.2.2)Additional CPV code(s)

77000000

II.2.3)Place of performance

NUTS code: UKI52
Main site or place of performance:

The services shall be carried out at any location within London Borough of Barking and Dagenham (LBBD).

II.2.4)Description of the procurement:

The London Borough of Barking and Dagenham intends to carry out

— a mini-competition process for cyclical and unplanned tree operations between all the framework providers appointed to Lot 1 of the Framework. The Council will issue to all the framework providers on this lot a written specification of the works required. All the framework providers within this lot shall be required to submit a price for the work required based on the specific requirements of the work and they shall be required to confirm that they are able to complete the works required by the specified date,

— a direct award for the reactive tree operations to each of framework providers on Lot 1. The estimated work in any given contract year will be divided equally between the framework providers names on this Lot. The method of division of work is at the sole discretion of the Council taking into consideration each framework provider’s submitted tender pricing for the work required work,

— a call-off procedure for emergency response tree work to each framework provider named on this lot on a rota basis per emergency response event, commencing with the highest scoring framework provider.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Quality criterion – Name: Price / Weighting: 80
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 1 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 20/01/2020
End: 19/01/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Council intends to appoint 5 suppliers to Lot 1.

II.2)Description

II.2.1)Title:

Supply, Planting and Aftercare of Trees

Lot No: 2

II.2.2)Additional CPV code(s)

77000000

II.2.3)Place of performance

NUTS code: UKI52
Main site or place of performance:

The services shall be carried out at any location within London Borough of Barking and Dagenham (LBBD).

II.2.4)Description of the procurement:

To supply, plant and provide aftercare of trees within the London Borough of Barking and Dagenham as detailed in the specification.

The London Borough of Barking and Dagenham intends to carry out

— a mini-competition process for the supply, planting and aftercare of trees between all the framework providers appointed to Lot 2 of the framework. The Council will issue to all the framework providers on this lot a written specification of the works required. All the framework providers within this lot shall be required to submit a price for the work required based on the specific requirements of the work and they shall be required to confirm that they are able to complete the works required by the specified date.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Quality criterion – Name: Price / Weighting: 80
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 20/01/2020
End: 19/01/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Council intends to appoint 5 suppliers to Lot 2.

II.2)Description

II.2.1)Title:

Supply of Nursery Shrubs and Bedding Plants

Lot No: 3

II.2.2)Additional CPV code(s)

77000000

II.2.3)Place of performance

NUTS code: UKI52
Main site or place of performance:

The contractor shall deliver the products to the authority within its boundary as detailed in the specification.

II.2.4)Description of the procurement:

The London Borough of Barking and Dagenham intends to carry out a mini-competition process for the supply of nursery shrubs and bedding plants to all the framework providers appointed to Lot 3 of the framework. The Council will issue to all the framework providers on this lot a written specification of the goods required. All the framework providers within this lot shall be required to submit a price for the goods required and they shall be required to confirm that they are able to deliver the goods by a specified date.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Quality criterion – Name: Price / Weighting: 80
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 60 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 20/01/2020
End: 19/01/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Council intends to appoint 5 suppliers to Lot 3.

II.2)Description

II.2.1)Title:

Supply of Horticultural Materials

Lot No: 4

II.2.2)Additional CPV code(s)

77000000

II.2.3)Place of performance

NUTS code: UKI52
Main site or place of performance:

The contractor shall supply products to the authority within its boundary as detailed in the specification.

II.2.4)Description of the procurement:

The London Borough of Barking and Dagenham intends to carry out a mini-competition process for the supply of horticultural materials to all the framework providers appointed to Lot 4 of the framework. The Council will issue to all the framework providers on this lot a written specification of the goods required. All the framework providers within this lot shall be required to submit a price for the goods required and they shall be required to confirm that they are able to deliver the goods required by the specified date.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Quality criterion – Name: Price / Weighting: 80
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 20/01/2020
End: 19/01/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Council intends to appoint 5 suppliers to Lot 4.

II.2)Description

II.2.1)Title:

Landscaping and Groundwork Operations

Lot No: 5

II.2.2)Additional CPV code(s)

71421000
77000000
77314000

II.2.3)Place of performance

NUTS code: UKI52
Main site or place of performance:

The services shall be carried out at any location within the authority’s boundary as detailed in the specification.

II.2.4)Description of the procurement:

The London Borough of Barking and Dagenham intends to carry out a mini-competition process for landscaping and groundwork operations between all the framework providers appointed to Lot 5 of the framework. The Council will issue to all the framework providers on this lot a written specification of the works required. All the framework Providers within this lot shall be required to submit a price for the work required based on the specific requirements of the work and they shall be required to confirm that they are able to complete the works required by the specified date.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Quality criterion – Name: Price / Weighting: 80
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 20/01/2020
End: 19/01/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Council intends to appoint 5 suppliers to Lot 5.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in each lot. Please see tender documents for details.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

As detailed in the tender documents.

III.2.2)Contract performance conditions:

As detailed in the tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 25
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 25/10/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Suppliers instructions how to express interest in this tender:

1) Register your company on the eSourcing portal (this is only required once)

— browse to the eSourcing Portal: https://lbbd.bravosolution.co.uk and click the link to register,

— accept the terms and conditions and click ‘continue’,

— enter your correct business and user details,

— note the username you chose and click ‘Save’ when complete,

— you will shortly receive an email with your unique password (please keep this secure).

). Express an Interest in the tender

— login to the portal with the username/password,

— click the ‘PQQs/ITTs. Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

— click on the relevant PQQ/ITT to access the content,

— click the ‘Express Interest’ button at the top of the page,

— this will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only),

— you can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.

3) Responding to the tender

— click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available),

— you must then submit your reply using the ‘Submit Response’ button at the top of the page.

If you require any further assistance, please consult the online help or contact the eTendering help desk.

Description1: Link to eTendering system is below

Link1: (URL) https://lbbd.bravosolution.co.uk

VI.4)Procedures for review

VI.4.1)Review body

The High Court
The Strand
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

CEDR
70 Fleet Street
London
EC4Y 1EU
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/09/2019

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