Arboriculture Services Tender – Belfast

Arboriculture Services Tender – Belfast

Provide arboriculture services across Belfast and Greater Belfast Areas.

United Kingdom-Belfast: Tree-maintenance services

2020/S 219-539048

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Belfast City Council
Postal address: Adelaide Exchange, 24-26 Adelaide Street
Town: Belfast
NUTS code: UKN06 Belfast
Postal code: BT2 8GD
Country: United Kingdom
Internet address(es):
Main address:


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Provision of Arboriculture Services


Reference number: T2020

II.1.2)Main CPV code

77211500 Tree-maintenance services

II.1.3)Type of contract


II.1.4)Short description:

Belfast City Council (“the Council”) invites tenders from suitably qualified and experienced Economic Operators for the provision of arboriculture services across Belfast and Greater Belfast Areas.


II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

77211300 Tree-clearing services
77211400 Tree-cutting services
77340000 Tree pruning and hedge trimming
77341000 Tree pruning

II.2.3)Place of performance

Main site or place of performance:

Northern Ireland.


II.2.4)Description of the procurement:


The Council is responsible for a wide variety of trees throughout the parks, cemeteries, playing fields and open spaces “Park Trees” across Belfast. The residents of Belfast are very tree conscious and keen to ensure that trees are managed sensibly, both to enhance their long-term aesthetic value and to ensure permanent tree cover for future generations. Consequently, tree management enjoys a high profile and this Contract plays a small part in ensuring the long-term future of trees under the Council’s care.

The Council prides itself in offering a high standard, front facing service to all its Customers and considers the quality of our environment as a priority in which all the trees contribute to our city’s own unique identity making it a healthier place in which to live and work.

In addition to the management of Park Trees, the Council is also responsible on behalf of the DfI, for the day-to-day management of Street Trees. A Street Tree is defined as growing within the pavement/footpath, as listed within the ‘Street Tree Index’. There may be other trees owned by DfI, which are not located within the pavement but situated within grass areas; these are not Street Trees, but may be attended to at any time as part of this Contract. This remit covers the greater Belfast area, known as the ‘DfI Eastern Division.’

Additional information on Park and Street Trees under the Council’s responsibility can be found on the Council’s website.


II.2.5)Award criteria

Criteria below
Quality criterion – Name: Implementation and Mobilisation Plans / Weighting: 10 %
Quality criterion – Name: Customer Service and Experience / Weighting: 7.5 %
Quality criterion – Name: Work planning and resourcing / Weighting: 10 %
Quality criterion – Name: Out of Hours/ Incident support service / Weighting: 7.5 %
Quality criterion – Name: Standards of Service / Weighting: 15 %
Quality criterion – Name: Contract and Performance Management / Weighting: 10 %
Quality criterion – Name: Contract Objectives / Weighting: 10 %
Cost criterion – Name: Cost / Weighting: 30 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 3 years with the option to extend for a further 2 years.


II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Initial contract period of 3 years with the option to extend for a further 2 years.


II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/12/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/12/2020
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:


The Council reserves the right to amend the Specification or re-negotiate the Contract Price during the Contract Period to cater for innovation or developments in the Service requirement e.g:

Larger/ more complex project work with a similar scope to the ranges of services under the Contract where completion of the service is a priority e.g.

• End of financial year spend from the DfI;

• Council Property and Projects department one off tree surgery related requests;

• Dealing with serious pest and disease issues which may result in mass tree removals etc; such as ash dieback.

Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc.;

Introduction of more efficient systems and processes e.g. improvements in data returns; introduction of new work management system etc.;

Any proposed changes are subject to Council approval and compliance with obligations under relevant procurement law i.e. Regulation 72 of Public Contracts Regulations 2015.

The estimated total value of this procurement as set out in this notice includes for these possible modifications/ variations under the Contract.


VI.4)Procedures for review

VI.4.1)Review body

Official name: Department of Justice
Town: Belfast
Country: United Kingdom

VI.5)Date of dispatch of this notice: