Archaeology Services Framework – Scotland

Archaeology Services Framework – Scotland

Transport Scotland intends to undertake a public procurement competition for the provision of Archaeology Services, which are required on Transport Scotland projects.

United Kingdom-Glasgow: Archaeological services

2020/S 138-340797

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Transport Scotland
Postal address: Buchanan House, 58 Port Dundas Road
Town: Glasgow
NUTS code: UKM82 Glasgow City
Postal code: G4 0HF
Country: United Kingdom
Contact person: Debra MacLeod
E-mail: debra.macleod@transport.gov.scot
Telephone: +44 1412727960

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Other activity: Transport

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for Archaeology Services at Transport Scotland

Reference number: TS/MP/SER/2020/03

II.1.2)Main CPV code

71351914 Archaeological services

II.1.3)Type of contract

Services

II.1.4)Short description:

Transport Scotland intends to undertake a public procurement competition for the provision of Archaeology Services, which are required on Transport Scotland projects. The services comprise of Invasive Archaeology Services, Non-Invasive Archaeology Services, and Advisory Services.

Over the forthcoming years, there a number of projects which shall require such archaeological services. These include, but are not limited to:

— A9 Dualling Programme; and

— A96 Dualling Programme.

Due to the repeat need for these services, coupled with the exact requirement and timings being unknown, it is considered that these services would be best met through the use of a framework agreement. Furthermore, due to the nature and quantum of the services it is intended that the services will be divided into 3 lots:

— Lot 1 – Advisory Services,

— Lot 2 – Low Value ‘Non-invasive and Invasive Investigations’ and ‘Post Excavation Services’ (contract values < GBP 100k),

— Lot 3 – High Value ‘Non-invasive and Invasive Investigations’ and ‘Post Excavation Services’ (contract values > GBP 100k),

Following an analysis of future spend, the current estimated spend values per lot is as follows:

— Lot GBP 1, 5M

— Lot GBP 2, 0.25M

— Lot GBP 3, 21M.

Transport Scotland is an agency of the Scottish Government and contracts in the name of and on behalf of the Scottish Ministers.

Transport Scotland will conduct the proposed procurement process on behalf of the Scottish Ministers.

II.1.5)Estimated total value

Value excluding VAT: 26 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

It is the intention that Suppliers will be required to choose between tendering for Technical Advisory Services (Lot 1) and Invasive, Non-Invasive and Post Excavation Services (Lots 2 and 3). This would mean a supplier may tender for both Lot 2 and 3, but not Lot 1, and vice versa. This is to avoid potential conflict of interest.

II.2)Description

II.2.1)Title:

Lot 1 – Technical Advisory Services

Lot No: 1

II.2.2)Additional CPV code(s)

71351914 Archaeological services
71530000 Construction consultancy services
71330000 Miscellaneous engineering services
71600000 Technical testing, analysis and consultancy services

II.2.3)Place of performance

NUTS code: UKM SCOTLAND
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

Archaeological professional/technical advisory services, of which may comprise:

(i) advising Transport Scotland on legislation, good industry practice and the processes and procedures which are required to be adhered to when conducting non-invasive and invasive investigations, and post excavation services:

(ii) development and drafting of procurement and/or contract documents;

(iii) advising Transport Scotland on appropriate form and conditions of contracts to be adopted, understanding the pitfalls of different types of contracts; and

(iv) support Transport Scotland in the management of archaeological contracts, addressing both technical and commercial issues.

The supplier will be procured through the restricted procedure, a procedure under the Public Contracts (Scotland) Regulations 2015. This is a two-stage procedure, comprising a prequalification stage and a tender stage. This Contract Notice and ESPD sets out the prequalification stage and Section II.2.9 of this Contract Notice describes the criteria for prequalifying the limited number of candidates to be taken forward to tender stage.

In order to be considered for this procurement competition, economic operators must complete and submit an ESPD, which can be downloaded via the Public Contracts Scotland portal (www.publiccontractsscotland.gov.uk).

It is anticipated that a total of 5 economic operators will be invited to tender stage for Lot 1 and that the 3 most economically advantageous tenderers will be awarded onto the framework agreement.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Cost criterion – Name: Cost / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

It is intended that a total of 5 economic operators be invited to tender stage for this Contract. The selection criteria is set out below, (i) to (vi) inclusive.

These economic operators shall be those who have:

(i) submitted a compliant submission, comprising the completed ESPD;

(ii) satisfied the relevant selection criteria under the exclusion grounds;

(iii) (a) Minimum Standards of Eligibility—provided evidence of working on specified types of projects over a specified value;

(b) Technical or Professional Ability—provided evidence demonstrating an acceptable level of technical or professional ability; and

(c) Human Resources—possess the necessary human resources, qualified appropriately to perform the requirement.

(iv) Quality, environmental and health and safety management systems and appropriate sustainability measures attributing significantly to

The requirement put in place;

(v) satisfied minimum standards of economic and financial standing;

(vi) achieved the first, second, third, fourth or fifth highest combined weighted scores in respect of technical or professional ability calculated in accordance with the responses to Statements (c), (d), (e) and (f) (refer to Section III.1.3).

However, if an economic operator has not submitted a compliant submission as described in (i) above, failed in respect of either (ii), (iii), (iv) or (v) above, then that economic operator shall be excluded from the ranking of scores described in (vi) as above.

In terms of the Public Contracts (Scotland) Regulations 2015, there will be a requirement on economic operators to provide proof of economic and financial standing and of technical and professional ability prior to proceeding to the next stage of the competition and contract award and the tender documents will contain specific provisions requiring tenderers to inform Transport Scotland of any changes to their economic and financial standing or technical and professional ability during the procurement competition. Further, Transport Scotland reserves the right to undertake further verification to ensure continuing compliance with the selection criteria at any time prior to contract award, including during any standstill period. If means of proof does not satisfy Transport Scotland’s selection criteria and/or if an economic operator no longer meets the requirements set out in the tender documents it shall be excluded from this procurement competition. If this follows tender evaluation, including during any standstill period, the most economically advantageous tenderer shall be recalculated and requested to provide proof of economic and financial standing and technical and professional ability with a view to contract award.

Economic operators who do not meet: selection criteria as set out in this contract notice; requirements leading to exclusion otherwise set out in the tender documents or who would otherwise be excluded automatically under Regulation 58(1)-(3) of the Public Contracts (Scotland) Regulations 2015 or at the discretion (if exercised so as to exclude) of Transport Scotland under Regulation 58(4) or 58(8), shall be excluded from this procurement competition. For the avoidance of doubt, any economic operator who meets the selection criteria at the initial evaluation but subsequently, prior to contract award, fails to meet such criteria, shall be excluded from this procurement competition.

This includes an employer’s obligations under National Minimum Wage Act 1998 and the Equality Act 2010

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Framework Agreement will be based on the Institute of Civil Engineers Conditions of Contract for Archaeological Investigation (2011). Each economic operator shall be invited to submit a Tender on the same contract terms.

II.2)Description

II.2.1)Title:

Lot 2 – Low Value ‘Non-invasive and Invasive Investigations’ and ‘Post Excavation Services’ (contract values <100k GBP)

Lot No: 2

II.2.2)Additional CPV code(s)

71351914 Archaeological services
71330000 Miscellaneous engineering services
71600000 Technical testing, analysis and consultancy services
45112450 Excavation work at archaeological sites

II.2.3)Place of performance

NUTS code: UKM SCOTLAND
Main site or place of performance:

Scotland

II.2.4)Description of the procurement:

The services for Lot 2 are likely to include the following:

Non-Invasive and Invasive Investigations

Archaeological investigation, of which may comprise:

i) Management of and co-ordination with, any other specialist sub-contractors appointed by the Supplier, as required;

ii) Preparation of Health and Safety risk assessments and reports for all Services to be carried out on each site of interest;

iii) Liaison and compliance with the directions of Transport Scotland, the relevant engineering consultant(s) and the relevant local authority archaeologist and, if required, with Historic Environment Scotland;

iv) Preparation and submission of progress reports (frequency to be agreed with the project management team and Supplier)

v) Undertaking topographical/ earthwork survey(s); geophysical survey(s); building survey(s); field walking survey(s); and/or metal detector survey(s) at each relevant site;

vi) Trial trenching by machine (or by hand where specified) and subsequent evaluation and hand excavation;

vii) Undertaking strip, map and sample at each relevant site;

viii) Undertaking archaeological excavation(s) at each relevant site;

ix) Undertaking palaeo-environmental assessment and/or analysis at each relevant site; and

x) Seeking all necessary permissions prior to any work being undertaken.

Post Excavation Services

Post excavation services, of which may comprise:

i) Undertaking of post–excavation assessment, analysis and reporting on the results of an archaeological investigation;

ii) Publication at a level of detail appropriate to the significance of the results is required as well as ensuring submission of a summary of the works undertaken to the relevant and appropriate publications;

iii) Dissemination of the results through deposition of an ordered archive at the relevant public bodies and the deposition of a detailed report at Transport Scotland and local authorities offices; and

iv) Liaison and compliance with the directions of Transport Scotland, their technical advisor and all relevant public authorities.

It is envisaged that the services shall be provided at the Supplier’s construction sites with attendance required on an ad-hoc basis at Transport Scotland’s offices. However, on occasion, the Supplier may be required to undertake the following duties:

i. attend the offices, other construction sites or other locations within Scotland as and when required;

ii. attend meetings at Transport Scotland’s main office in Buchanan House, Glasgow or construction site offices as and when may be required;

iii. liaison with other Transport Scotland advisers/ consultants/ contractors at their specific offices/sites.

The Supplier will be procured through the restricted procedure, a procedure under the Public Contracts (Scotland) Regulations 2015. This is a two-stage procedure, comprising a prequalification stage and a tender stage. This Contract Notice and ESPD sets out the prequalification stage and Section II.2.9 of this Contract Notice describes the criteria for choosing the limited number of candidates to be taken forward to tender stage.

In order to be considered for this procurement competition, economic operators must complete and submit an ESPD, which can be downloaded via the Public Contracts Scotland portal (www.publiccontractsscotland.gov.uk).

It is anticipated that a total of 3 economic operators will be invited to tender stage for Lot 2.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Cost criterion – Name: Cost / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

It is intended that a total of 3 economic operators be invited to tender stage for this Contract. The selection criteria is set out below, (i) to (vi) inclusive.

These economic operators shall be those who have:

(i) submitted a compliant submission, comprising the completed ESPD;

(ii) satisfied the relevant selection criteria under the exclusion grounds;

(iii) (a) Minimum Standards of Eligibility—provided evidence of working on specified types of projects over a specified value;

(b) Technical or Professional Ability—provided evidence demonstrating an acceptable level of technical or professional ability; and

(c) Human Resources—possess the necessary human resources, qualified appropriately to perform the requirement.

(iv) Quality, environmental and health and safety management systems and appropriate sustainability measures attributing significantly to

The requirement put in place;

(v) satisfied minimum standards of economic and financial standing;

(vi) achieved the first, second, third, fourth or fifth highest combined weighted scores in respect of technical or professional ability calculated in accordance with the responses to Statements (c), (d), (e) and (f) (refer to Section III.1.3).

However, if an economic operator has not submitted a compliant submission as described in (i) above, failed in respect of either (ii), (iii), (iv) or (v) above, then that economic operator shall be excluded from the ranking of scores described in (vi) as above.

In terms of the Public Contracts (Scotland) Regulations 2015, there will be a requirement on economic operators to provide proof of economic and financial standing and of technical and professional ability prior to proceeding to the next stage of the competition and contract award and the tender documents will contain specific provisions requiring tenderers to inform Transport Scotland of any changes to their economic and financial standing or technical and professional ability during the procurement competition. Further, Transport Scotland reserves the right to undertake further verification to ensure continuing compliance with the selection criteria at any time prior to contract award, including during any standstill period. If means of proof does not satisfy Transport Scotland’s selection criteria and/or if an economic operator no longer meets the requirements set out in the tender documents it shall be excluded from this procurement competition. If this follows tender evaluation, including during any standstill period, the most economically advantageous tenderer shall be recalculated and requested to provide proof of economic and financial standing and technical and professional ability with a view to contract award.

Economic operators who do not meet: selection criteria as set out in this contract notice; requirements leading to exclusion otherwise set out in the tender documents or who would otherwise be excluded automatically under Regulation 58(1)-(3) of the Public Contracts (Scotland) Regulations 2015 or at the discretion (if exercised so as to exclude) of Transport Scotland under Regulation 58(4) or 58(8), shall be excluded from this procurement competition. For the avoidance of doubt, any economic operator who meets the selection criteria at the initial evaluation but subsequently, prior to contract award, fails to meet such criteria, shall be excluded from this procurement competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Framework Agreement will be based on the Institute of Civil Engineers Conditions of Contract for Archaeological Investigation (2011). Each economic operator shall be invited to submit a Tender on the same contract terms.

II.2)Description

II.2.1)Title:

Lot 3 – Low Value ‘Non-invasive and Invasive Investigations’ and ‘Post Excavation Services’ (contract values >100k GBP)

Lot No: 3

II.2.2)Additional CPV code(s)

71351914 Archaeological services
71330000 Miscellaneous engineering services
71600000 Technical testing, analysis and consultancy services
45112450 Excavation work at archaeological sites

II.2.3)Place of performance

NUTS code: UKM SCOTLAND
Main site or place of performance:

Scotland

II.2.4)Description of the procurement:

The services for Lot 3 are likely to include the following:

Non-Invasive and Invasive Investigations

Archaeological investigation, of which may comprise:

i) Management of and co-ordination with, any other specialist sub-contractors appointed by the Supplier, as required;

ii) Preparation of Health and Safety risk assessments and reports for all Services to be carried out on each site of interest;

iii) Liaison and compliance with the directions of Transport Scotland, the relevant engineering consultant(s) and the relevant local authority archaeologist and, if required, with Historic Environment Scotland;

iv) Preparation and submission of progress reports (frequency to be agreed with the project management team and Supplier)

v) Undertaking topographical/ earthwork survey(s); geophysical survey(s); building survey(s); field walking survey(s); and/or metal detector survey(s) at each relevant site;

vi) Trial trenching by machine (or by hand where specified) and subsequent evaluation and hand excavation;

vii) Undertaking strip, map and sample at each relevant site;

viii) Undertaking archaeological excavation(s) at each relevant site;

ix) Undertaking palaeo-environmental assessment and/or analysis at each relevant site; and

x) Seeking all necessary permissions prior to any work being undertaken.

Post Excavation Services

Post excavation services, of which may comprise:

i) Undertaking of post–excavation assessment, analysis and reporting on the results of an archaeological investigation;

ii) Publication at a level of detail appropriate to the significance of the results is required as well as ensuring submission of a summary of the works undertaken to the relevant and appropriate publications;

iii) Dissemination of the results through deposition of an ordered archive at the relevant public bodies and the deposition of a detailed report at Transport Scotland and local authorities offices; and

iv) Liaison and compliance with the directions of Transport Scotland, their technical advisor and all relevant public authorities.

It is envisaged that the services shall be provided at the Supplier’s construction sites with attendance required on an ad-hoc basis at Transport Scotland’s offices. However, on occasion, the Supplier may be required to undertake the following duties:

i. attend the offices, other construction sites or other locations within Scotland as and when required;

ii. attend meetings at Transport Scotland’s main office in Buchanan House, Glasgow or construction site offices as and when may be required;

iii. liaison with other Transport Scotland advisers/ consultants/ contractors at their specific offices/sites.

The Supplier will be procured through the restricted procedure, a procedure under the Public Contracts (Scotland) Regulations 2015. This is a two-stage procedure, comprising a prequalification stage and a tender stage. This Contract Notice and ESPD sets out the prequalification stage and Section II.2.9 of this Contract Notice describes the criteria for choosing the limited number of candidates to be taken forward to tender stage.

In order to be considered for this procurement competition, economic operators must complete and submit an ESPD, which can be downloaded via the Public Contracts Scotland portal (www.publiccontractsscotland.gov.uk).

It is anticipated that a total of 5 economic operators will be invited to tender stage for Lot 3, and that the 3 most economically advantageous tenderers will be awarded onto the framework agreement.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Cost criterion – Name: Cost / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 21 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

It is intended that a total of 7 economic operators be invited to tender stage for this Contract. The selection criteria is set out below, (i) to (vi) inclusive.

These economic operators shall be those who have:

(i) submitted a compliant submission, comprising the completed ESPD;

(ii) satisfied the relevant selection criteria under the exclusion grounds;

(iii) (a) Minimum Standards of Eligibility—provided evidence of working on specified types of projects over a specified value;

(b) Technical or Professional Ability—provided evidence demonstrating an acceptable level of technical or professional ability; and

(c) Human Resources—possess the necessary human resources, qualified appropriately to perform the requirement.

(iv) Quality, environmental and health and safety management systems and appropriate sustainability measures attributing significantly to

The requirement put in place;

(v) satisfied minimum standards of economic and financial standing;

(vi) achieved the first, second, third, fourth or fifth highest combined weighted scores in respect of technical or professional ability calculated in accordance with the responses to Statements (c), (d), (e) and (f) (refer to Section III.1.3).

However, if an economic operator has not submitted a compliant submission as described in (i) above, failed in respect of either (ii), (iii), (iv) or (v) above, then that economic operator shall be excluded from the ranking of scores described in (vi) as above.

In terms of the Public Contracts (Scotland) Regulations 2015, there will be a requirement on economic operators to provide proof of economic and financial standing and of technical and professional ability prior to proceeding to the next stage of the competition and contract award and the tender documents will contain specific provisions requiring tenderers to inform Transport Scotland of any changes to their economic and financial standing or technical and professional ability during the procurement competition. Further, Transport Scotland reserves the right to undertake further verification to ensure continuing compliance with the selection criteria at any time prior to contract award, including during any standstill period. If means of proof does not satisfy Transport Scotland’s selection criteria and/or if an economic operator no longer meets the requirements set out in the tender documents it shall be excluded from this procurement competition. If this follows tender evaluation, including during any standstill period, the most economically advantageous tenderer shall be recalculated and requested to provide proof of economic and financial standing and technical and professional ability with a view to contract award.

Economic operators who do not meet: selection criteria as set out in this contract notice; requirements leading to exclusion otherwise set out in the tender documents or who would otherwise be excluded automatically under Regulation 58(1)-(3) of the Public Contracts (Scotland) Regulations 2015 or at the discretion (if exercised so as to exclude) of Transport Scotland under Regulation 58(4) or 58(8), shall be excluded from this procurement competition. For the avoidance of doubt, any economic operator who meets the selection criteria at the initial evaluation but subsequently, prior to contract award, fails to meet such criteria, shall be excluded from this procurement competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Framework Agreement will be based on the Institute of Civil Engineers Conditions of Contract for Archaeological Investigation (2011). Each economic operator shall be invited to submit a Tender on the same contract terms.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Under Question Ref. 4A1a of the ESPD, if appropriate economic operators must be enrolled in the relevant professional registers kept in the Member State of its establishment (as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015) (i.e. registered under Companies House or equivalent if not a UK registered company).

Accreditation/ Registration

Under Question Ref. 4A2A of the ESPD, economic operators who wish to apply for Lots 1 and/or Lot 3 shall be authorised or registered by the Chartered Institute for Archaeologists (CIfA) or equivalent to provide the services required in this Contract Notice.

Staff

The successful tenderer shall be required to adopt similar principles to the CDM Regulations (2015) and to comply with all other relevant health and safety law. Additionally all site staff are to be accredited under the Construction Skills Construction Safety Scheme (CSCS) or equivalent

Management Systems

Under ESPD, Question Ref. 4C.7 economic operators shall be required to demonstrate that they have in place appropriate quality, environmental and health and safety management systems.

Quality Management System. This may be European Foundation Quality Model (EFQM) or equivalent; BS EN ISO 9001:2015 (Quality Management Systems); other accredited management system; or own non-accredited management system.

Health and Safety Management System. This may be BS OHSAS 18001:2007 (Occupational Health and Safety Management Systems) and associated standards; other accredited management system; or own non-accredited management system.

Environmental Management System. This may be BS EN ISO 14001:2015 (Environmental Management Systems); other accredited management systems; or own non-accredited management system.

Economic operators should specify their recognised accredited system or own non-accredited system, which shall ultimately be adopted under the Framework Agreement. Economic operators who are unable to demonstrate that they in place an appropriate quality, environmental or health and safety management system shall be assessed as a FAIL and shall be excluded from this procurement competition.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Economic operators shall be required to satisfy minimum standards of economic and financial standing. These are described below:

Evaluation Criteria Ratios (Question Ref. 4B6)

The following nine evaluation criteria shall be scored, for each year for the last two years of trading, or for the period which is available if trading for less than two years:

1. Acid Test Ratio

2. Cash Interest Cover Ratio

3. Return on Capital Employed

4. Operating Profit Ratio

5. Net Worth

6. Gearing

7. Annual Contract Value to Turnover

8. Filed Accounts

9. Audit Report

The scoring mechanism can be downloaded via the Additional Documents, located within the Additional Notice Options of the Public Contracts Scotland portal (www.publiccontractsscotland.gov.uk). For the purpose of calculating the Annual Contract Value to Turnover ratio the estimated value in II.2.6 of this Contract Notice shall be adopted. Similarly, the duration of the framework agreement shall be 4 years. This equates to an estimated value of 416.7k GBP for Lot 1, 62.5k GBP for Lot 2 and 1.75M GBP per annum per economic operator.

The nine evaluation criteria will be individually scored and given a total aggregated score, out of a possible 50 marks, for each year of trading. Subsequently, each year’s score will be weighted, with the most recent (“Year 1”) weighted at 2/3rds and the previous (“Year 2”) weighted at 1/3rd, and then aggregated to form an overall score for the two years out of 50 marks.

If the economic operator is trading for less than 2 years, their financial ratios for the most recent full year of trading will be weighted at 2/3rds scored out of the total 50 marks. If the economic operator is trading for less than 1 year the information provided under III.1.2 b), will be prorated up to 1 year to calculate financial ratios for the a full year and this will be weighted at 2/3rds and scored out of the total 50 marks.

A submission shall be marked as a FAIL and will not be considered further if the score achieved by an economic operator (either a single economic operator or a group of economic operators) is less than 25 marks, out of the potential total aggregated score of 50 marks.

A submission shall be marked as a FAIL and will not be considered further if the economic operator is unable to provide appropriate information to enable the calculation of the financial ratios.

Where the submission has been submitted by a group of economic operators, the information submitted by each group member will be evaluated in the proportion of the percentage shareholdings or percentage equity/interest of each group member and a score determined for such group of economic operators on that basis.

A “group of economic operators” is defined as an unincorporated consortium or joint venture.

Insurance (Question Ref. 4B5) In response to Question Ref. 4B5 a, b and c economic operators must confirm they already have or can commit to obtain, prior to the commencement of the framework agreement, the following levels of insurance: Employer’s (Compulsory) Liability Insurance = Lots 1 and 2 are 5M(million) GBP Lot 3 is 10M GBP, Public Liability Insurance = Lot 1 is 2M, Lot 2 and 3 are 5M GBP and Professional Indemnity Insurance = All Lots are 5M GBP

Such insurances shall provide cover to a value of at least the value stated in respect of each and every claim in the period of the insurance, but shall be limited to the value stated in the aggregate in the period of insurance.

In responding to Question Ref 4B.5 a, b and c, where the economic operator responds “No, and I cannot commit to obtain it” they shall be marked as FAIL and shall be excluded from this procurement competition.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

List and brief description of conditions:

Under Question Ref. 4A1a of the ESPD, if appropriate economic operators must be enrolled in the relevant professional registers kept in the Member State of its establishment (as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015) (i.e. registered under Companies House or equivalent if not a UK registered company).

Accreditation/ Registration

Under Question Ref. 4A2A of the ESPD, economic operators who wish to apply for Lots 1 and/or Lot 3 shall be authorised or registered by the Chartered Institute for Archaeologists (CIfA) or equivalent to provide the services required in this Contract Notice.

Staff

The successful tenderer shall be required to adopt similar principles to the CDM Regulations (2015) and to comply with all other relevant health and safety law. Additionally all site staff are to be accredited under the Construction Skills Construction Safety Scheme (CSCS) or equivalent

Management Systems

Under ESPD, Question Ref. 4C.7 economic operators shall be required to demonstrate that they have in place appropriate quality, environmental and health and safety management systems.

Quality Management System. This may be European Foundation Quality Model (EFQM) or equivalent; BS EN ISO 9001:2015 (Quality Management Systems); other accredited management system; or own non-accredited management system.

Health and Safety Management System. This may be BS OHSAS 18001:2007 (Occupational Health and Safety Management Systems) and associated standards; other accredited management system; or own non-accredited management system.

Environmental Management System. This may be BS EN ISO 14001:2015 (Environmental Management Systems); other accredited management systems; or own non-accredited management system.

Economic operators should specify their recognised accredited system or own non-accredited system, which shall ultimately be adopted under the Framework Agreement. Economic operators who are unable to demonstrate that they in place an appropriate quality, environmental or health and safety management system shall be assessed as a FAIL and shall be excluded from this procurement competition.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Regular basis.

In the event that the Consultant’s performance falls below a satisfactory level, the Consultant will be invited to determine a means of rectifying the situation. Repeated or continual service failures shall result in suspension or termination of a call-off and potentially the framework agreement.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 102-247222

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/08/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/11/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

VI.3)Additional information:

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=625599.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Not required

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community Benefits will form part of the Invitation to Tender

(SC Ref:625599)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=625599

VI.4)Procedures for review

VI.4.1)Review body

Official name: Sheriff Clerk’s Office
Postal address: PO Box 23, 1 Carlton, Place
Town: Glasgow
Postal code: G5 9DA
Country: United Kingdom
E-mail: glasgow@scotcourts.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/07/2020