Architect and Employers Agents Services Dorset

Architect and Employers Agents Services Dorset

1) Employers Agents with capability and capacity to provide the Construction Design Management (CDM) services.

United Kingdom-Christchurch: Architectural, construction, engineering and inspection services

2014/S 050-083813

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Spectrum Housing Group
Grange Road, Dorset
Contact point(s): Spectrum Housing Group
For the attention of: Christine Jones
BH23 4GE Christchurch
UNITED KINGDOM
Telephone: +44 1258484762
E-mail: info@source-development.co.uk

Internet address(es):

General address of the contracting authority: www.source-development.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

As detailed in Section II.2.1.

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Source consultant framework agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKK,UKJ3,UKK4,UKK30,UKK23,UKK13,UKK22,UKK15

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 24
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 25 000 000 and 30 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

To appoint consultants to provide the following services
1) Employers Agents with capability and capacity to provide the Construction Design Management (CDM) services
— Deliver costs and procurement advice on developments designed to meet the housing needs of people from across society and with a range of needs including supported housing
— Ensure that the Contracting Authorities requirements under CDM are provided against the full range of developments envisaged by this procurement.
2) Architects – with capability to:
— Ensure that Contracting Authorities have a responsive service through the pre and post contract stages and to end of project review.
— Collaborate to ensure cost value is generated aligned to the resident’s satisfaction and the cost in use for both landlords and residents.
— Deliver designs and services that meet the housing needs of people from across society and with a range of needs including supported housing.
II.1.6)Common procurement vocabulary (CPV)

71000000, 71200000, 71220000, 71221000, 71500000, 71530000, 71540000, 71541000, 71520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Contracting Authority proposes to establish a Framework Agreement of consultants to work in collaboration with the Source Partnership to enable the Source Partnership to deliver its extensive range of housing solutions to its diverse customer base.
The Framework Agreement will be divided into area based lots with the estimated value for each lot as set out below:
Employers Agent and CDM:
Lot 1 — Dorset, Hampshire and Isle of Wight; 4 000 000 GBP
Lot 2 — Devon and Cornwall; 3 000 000 GBP
Lot 3 — Somerset, Gloucestershire and Wiltshire; 3 000 000 GBP
Architects:
Lot 4 — Dorset, Hampshire and Isle of Wight; 6 000 000 GBP
Lot 5 — Devon and Cornwall; 4 500 000 GBP
Lot 6 — Somerset , Gloucestershire and Wiltshire; 4 500 000 GBP
The Framework Agreement will be awarded initially for a 2 year period, with the ability to extend for a further 2 year period subject to satisfactory performance against agreed Key Performance Indicators.
The estimated contract value during the life of the four year consultant framework agreement (where the 2 year extension is granted) is £25,000,000 and £30,000,000 GBP excluding VAT.
Economic operators should note that this is an estimated value based on the Contracting Authorities current anticipated requirements.
The Contracting Authorities able to call off from this framework agreement shall include Contracting Authorities that have or will have responsibility for housing development schemes including Housing Associations, Local Authorities and Arms Length’s Organisations. Contracting Authorities wishing to use this Framework Agreement shall be required to obtain the Contracting Authority’s authorisation prior to calling off.
The following named Contracting Authorities have the authorisation of the Contracting Authority to use this Framework Agreement:
Advance
Bournemouth Churches Housing Association
Coastline Housing
Magna Housing Group
Spectrum Housing Group
Broadway Park Housing Association
Plymouth Community Homes
Poole Housing Partnership
Vectis Housing Association
Yarlington Housing Association
Ocean Housing Association
The call off contract will be made without re-opening competition or through a mini competition where applicable. The details of which will be set out in the ITT and terms and conditions for the Framework Agreement.
Estimated value excluding VAT:
Range: between 25 000 000 and 30 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Dorset, Hampshire, Isle of Wight — Employers Agent and CDM

1)Short description

Employers Agent and CDM Services are required for Dorset, Hampshire and Isle of Wight with the capability and capacity to:
— Provide the Construction Design Management (CDM) services;
— Deliver costs and procurement advice on developments designed to meet the housing needs of people from across society and with a range of needs including supported housing;
— Ensure that the Contracting Authorities requirements under CDM are provided against the full range of developments envisaged by this procurement.
2)Common procurement vocabulary (CPV)

71000000, 71000000, 71500000, 71530000, 71540000, 71520000, 71541000

3)Quantity or scope

Estimated value excluding VAT: 4 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Devon and Cornwall — Employers Agent and CDM

1)Short description

Employers Agent and CDM Services are required for Devon and Cornwall with the capability and capacity to:
— Provide the Construction Design Management (CDM) services,
— Deliver costs and procurement advice on developments designed to meet the housing needs of people from across society and with a range of needs including supported housing,
— Ensure that the Contracting Authorities requirements under CDM are provided against the full range of developments envisaged by this procurement.
2)Common procurement vocabulary (CPV)

71000000, 71000000, 71500000, 71530000, 71540000, 71520000, 71541000

3)Quantity or scope

Estimated value excluding VAT: 3 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Somerset, Gloucestershire and Wiltshire — Employers Agent and CDM

1)Short description

Employers Agent and CDM Services are required for Somerset , Gloucestershire and Wiltshire with the capability and capacity to:
— Provide the Construction Design Management (CDM) services,
— Deliver costs and procurement advice on developments designed to meet the housing needs of people from across society and with a range of needs including supported housing,
— Ensure that the Contracting Authorities requirements under CDM are provided against the full range of developments envisaged by this procurement.
2)Common procurement vocabulary (CPV)

71000000, 71000000, 71500000, 71530000, 71540000, 71520000, 71541000

3)Quantity or scope

Estimated value excluding VAT: 3 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Dorset, Hampshire and Isle of Wight — Architects

1)Short description

Architects are required for Dorset, Hampshire and Isle of Wight with the capability and capacity to:
— Ensure that the Contracting Authority have a responsive service through the pre and post contract stages and to end of project review.
— Collaborate to ensure cost value is generated aligned to residents satisfaction and the cost in use for both landlords and residents.
— Deliver designs and services that meet the housing needs of people from across society and with a range of needs including supported housing
2)Common procurement vocabulary (CPV)

71000000, 71000000, 71200000, 71220000, 71221000

3)Quantity or scope

Estimated value excluding VAT: 6 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Devon and Cornwall — Architects

1)Short description

Architects are required for Devon and Cornwall with the capability and capacity to:
— Ensure that the Contracting Authority have a responsive service through the pre and post contract stages and to end of project review.
— Collaborate to ensure cost value is generated aligned to residents satisfaction and the cost in use for both landlords and residents.
— Deliver designs and services that meet the housing needs of people from across society and with a range of needs including supported housing.
2)Common procurement vocabulary (CPV)

71000000, 71000000, 71200000, 71220000, 71221000

3)Quantity or scope

Estimated value excluding VAT: 4 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Somerset, Gloucestershire and Wiltshire — Architects

1)Short description

Architects are required for Somerset, Gloucestershire and Wiltshire with the capability and capacity to:
— Ensure that the Contracting Authority have a responsive service through the pre and post contract stages and to end of project review.
— Collaborate to ensure cost value is generated aligned to residents satisfaction and the cost in use for both landlords and residents.
— Deliver designs and services that meet the housing needs of people from across society and with a range of needs including supported housing.
2)Common procurement vocabulary (CPV)

71000000, 71000000, 71200000, 71220000, 71221000

3)Quantity or scope

Estimated value excluding VAT: 4 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company guarantee, warranties, performance bonds or deposits maybe required. Appropriate levels of insurance will also be required. Further details will be provided in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All financing conditions and payment arrangements will be set out in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form is required, but the Contracting Authority reserves the right to require a lead economic operator to undertake primary contractual liability for the contract or to require that each economic operator becomes jointly and severally responsible for the contract before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Description of particular conditions: Consultants may be required to participate in the achievements of social/environmental policy objectives relating to and in line with the Social Value Act 2012 including recruitment, training, digital inclusion, neighbourhood engagement, legacy initiatives and supply chain initiatives. Accordingly contract performance conditions may relate to the social and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The economic operators interested should contact the Contact Point (Section 1.1) by the deadline set out in IV.3.4. to lodge an expression of interest and request a PQQ.
The PQQ will request specific responses and information from the economic operator. The deadline for receipt of the PQQ responses by the contact point is 28th April 2014.
The PQQ response will be reviewed by the Contracting Authority in accordance with the evaluation criteria set out in the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The economic operators interested should contact the Contact Point (Section 1.1) by the deadline set out in IV.3.4.to lodge an expression of interest and request a PQQ.
The PQQ will request specific responses and information from the economic operator. The deadline for receipt of the PQQ responses by the contact point is 28.4.2014.
The PQQ response will be reviewed by the Contracting Authority in accordance with the evaluation criteria set out in the PQQ.
The PQQ will request the following information:
a) audited accounts for the most recent two years (plus where these accounts are more than 12 months old, provide the most recent management accounts (profit and loss account, balance sheet and cash flow statements)).
Where an economic operator does not have sufficient trading history, the PQQ will request:
a) most recent management accounts (profit and loss account, balance sheet and cash flow statements); and
b) statement detailing how your business is funded.
A bankers reference maybe requested.
Evidence that the economic operator and relevant organisations have or shall have at contract award Employer’s liability insurance, Public Liability Insurance and Professional Indemnity Insurance.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The economic operators interested should contact the Contact Point (Section 1.1) by deadline set out in IV.3.4.to lodge an expression of interest and request a PQQ.
The PQQ will request specific responses and information from the economic operator. The deadline for receipt of the PQQ by the contact point is 28.4.2014.
The PQQ response will be reviewed by the Contracting Authority in accordance with the evaluation criteria set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 24
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

25.4.2014 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.5.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority shall under no circumstances be responsible for the costs or expenses of any economic operator arising from the participation in this procurement.
Source website www.source-development.co.uk provides details on the Source Development Partnership and will be used as a means for communications for this framework.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to the economic operators. The notification will provide the full required information on the award decision and details of the person to contact should you have any queries. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful economic operators to challenge the award decision before the contract is entered into.
Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights set out in the Public Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.3.2014