Architect Lead Design Team – London Film School Barbican Project

Architect Lead Design Team – London Film School Barbican Project

LFS are looking for an architect lead design team to move the London Film School into Exhibition Hall 1 of the Barbican Arts Centre in the City of London.

United Kingdom-London: Architectural, construction, engineering and inspection services

2013/S 226-392827

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The London Film School
24 Shelton Street
Contact point(s): Development Department
For the attention of: Kate Wilson
WC2H 9UB London
UNITED KINGDOM
Telephone: +44 2078369642
E-mail: k.wilson@lfs.org.uk

Internet address(es):

General address of the contracting authority: http://www.lfs.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA29108

Electronic access to information: http://ftp.lfs.org.uk/?ShareToken=BA44D075CC96B3754D002C5BDC123D77B9F0B499

Electronic submission of tenders and requests to participate: http://ftp.lfs.org.uk

Further information can be obtained from: The London Film School
24 Shelton Street
Contact point(s): Development Department
For the attention of: Kate Wilson
WC2H 9UB London
UNITED KINGDOM
Telephone: +44 2078368642
E-mail: k.wilson@lfs.org.uk
Internet address: http://www.lfs.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Private educational charity
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The London Film School Barbican Project.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: Exhibition Hall 1, The Barbican Centre, Golden Lane, London EC2Y.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

LFS are looking for an architect lead design team to move the London Film School into Exhibition Hall 1 of the Barbican Arts Centre in the City of London.
The design teams are to provide a full professional service to take the design from Feasibility Study (undertaken by Haworth Tompkins in 2012) to Planning and, subject to funding, to Tender and through Construction to completion and post-completion services. The design team should include:
— Architects – to carry out the roles or Architects, Lead Designer and Lead Consultant. Additional Services include preparing a Conservation Statement and negotiation withEnglish Heritage, City of London and local stakeholders as required and providing full design coordination of all fit out requirements
— Structural Engineers – structural design and Additional Services including research and analysis of existing structure, reinforcing design and design of stairs, balustrades and secondary steelwork
— Building Services and Environmental Engineers – Additional Services including ACE Agreement 1 Design including G3.11, G3.16, G3.17 and G3.20 from G3 of Part G(b), assisting the Cost Consultant with lifecycle costing, below ground drainage, and soft landings.
— Acoustic Consultant – design and specification of all aspects of acoustic isolation of spaces and of control of reverberation.
— Cost Consultant – including cost planning, life cycle costing, risk assessments, value engineering, procurement advise, bills of quantities, compiling and issue of tenders and contracts, tender reports, conrtractual negotiations, valuations and agreement of final certificate.
— CDM Coordinator.
LFS will appoint a Project Manager and Cinema and AV Consultant separately.
LFS have been awarded Stage 1 development funding from the British Film Institute and Creative Skillset, the UK’s creative industries’ training body, and will commence work immediately after appointing a design team to submit a planning application in April 2014. Thereafter an opening by Sept 2016 is being targeted.
The Lead Architect must demonstrate professional registration and evivdence a minimum turnover of GBP 2M p.a. over the last 3 years. Lead Architects will be shortlisted further to information provided in the PQQ.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=110464

II.1.6)Common procurement vocabulary (CPV)

71000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The maximum construction value of the project is GBP 5.9M.
Estimated value excluding VAT: 5 900 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 17.2.2014. Completion 17.5.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Fee Schedule (Interim Payments) to be completed by seller.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The design teams are to provide a full professional service to take the design from Feasibility Study to Planning and, subject to funding, to Tender and through Construction to completion and post-compeltion services.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(3) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum turnover of GBP 2M per annum for the last three years.
PII minimum of GBP 5M.
Public Liability Insurance minimum of GBP 10M.
Employers’ Liability Insurance minimum of GBP 5M.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(3) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Compliance with Health and Safety regulations (CDM Regulations 2007).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: PQQ includes considerations of:
1. Profile: company background, number of employees, management structure, BIM capability.
2. Financial Standing: turnover, credit rating, insurance, company hsitory (bankruptcy, suspended business activities, arrangements with credit0rs).
3. Health and Safety: policy, compliance with duties under CDM Regulations 2007, third party Health and Safety accreditation.
4. Quality Management: quality management sytem, third party accreditation.
7. Environmental Management: environmental management system, third party accreditation, approach to sustainable design.
8. Equal Opportunities: policy and compliance with equality legislation.
9. Relevant Experience: experience working on projects with a construction value between GBP 5M – GBP 10M, experience working with existing buildings, experience working on 20th Century listed buildings, experience working with higher education organisations, experience workign with film or TV studios or performing arts organisastions.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Lead Architect – Team and References. Weighting 20

2. Design Team Experience. Weighting 20

3. Response to Brief. Weighting 20

4. Fee Proposal. Weighting 20

5. Resource Allocation. Weighting 10

6. References. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.12.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.12.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:110464)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.11.2013