Architectural Appointment Astley House and Byrom House Manchester
This project involves a high value real estate development and investment for the benefit of the West Midlands Metropolitan Authorities Pension Fund. UK-Wolverhampton: architectural services for buildings
2012/S 69-114692
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Wolverhampton City Council as administering authority for the West Midlands Metropolitan Authorities Pension Fund
5th Floor, Mander House, Mander Centre
For the attention of: Mike Hardwick
MWV1 3NB Wolverhampton
UNITED KINGDOM
Telephone: +44 1902552089
E-mail: mhardwick@bloomberg.net
Fax: +44 1902554655
Internet address(es):
General address of the contracting authority: http://www.wmpfonline.com/Tenders
Further information can be obtained from: Gleeds Management Services Limited
Cardinal House, 20 Parsonage Gardens
Contact point(s): Gleeds Management Services Limited
For the attention of: Des Mahood
M3 2LY Manchester
UNITED KINGDOM
Telephone: +44 1619073880
E-mail: des.mahood@gleeds.co.uk
Fax: +44 1619073881
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: As in above mentioned contacts
Cardinal House, 20 Parsonage Gardens
Contact point(s): Gleeds Management Services Limited
For the attention of: Des Mahood
M3 2LY Manchester
UNITED KINGDOM
Telephone: +44 1619073880
E-mail: des.mahood@gleeds.co.uk
Fax: +44 1619073881
Tenders or requests to participate must be sent to: Wolverhampton City Council as administrating authority for the West Midlands Metropolitan Authorities Pension Fund
5th Floor, Mander House, Mander Centre
For the attention of: Mike Hardwick
WV1 3NB Wolverhampton
UNITED KINGDOM
Telephone: +44 1902552089
E-mail: mhardwick@bloomberg.net
Fax: +44 1902554655
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Astley House & Byrom House, Quay Street, Manchester – architectural appointment.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Quay Street, Manchester.
NUTS code UKD3
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Quay Street, Manchester.
NUTS code UKD3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This project involves a high value real estate development and investment for the benefit of the West Midlands Metropolitan Authorities Pension Fund, one of the largest public sector pension funds in the UK. The project will be for the delivery of a predominantly office based scheme in the densely developed core of Manchester, opposite Spinningfields, replacing in due course two existing 1960’s office buildings, Astley House and Byrom House, totalling some 150 000 sq ft net. The project involves the appraisal, design and construction of a highly significant complex expected to have a total usable area of approximately 250 000 sq ft net. Positive consultation with Manchester City Council and English Heritage has taken place to establish the broad parameters of the scheme and this will form the basis of a client brief. This will require development in accordance with the highest standards of contemporary, sustainable urban design, principally for commercial uses, but with a retail offering.
The Fund’s requirement is for an architect with the experience, flair, expertise and resources to develop the Strategic brief to a completed design which meets the Fund’s institutional requirements, which attracts and secures the interest of the highest quality of tenant, securing detailed planning and conservation area consent and to tender the building works under a traditional, design led basis with a significant degree of specialist contractor design, on time, within budget and in accordance with European Public Procurement Rules.
It is currently envisaged that the design team will be retained to assist the Contract Administrator in managing brief compliance and quality control. The architect will act as lead designer and coordinator and in this position will assume a high degree of executive responsibility for shaping and directing this ambitious and prestigious project at every stage beyond the agreed strategic brief. This will include: testing the briefing model; developing the outline design and related options; development of floor plate options to support letting strategies; developing scheme design and information to support the submission of a full planning application, including liaising on the appointed planning consultant and heritage architectural consultant on detailed planning deliverables and English Heritage submissions; assisting the project manager to control and coordinate stage design deliverables and advising on a design and procurement strategy; assisting where applicable in the evaluation of other design consultant submissions; developing designs to support tender documents and assisting in the contractor procurement process; monitoring the developing post contract design and specification and assisting in on site compliance activities through to project handover.
This project is an investment for the Fund and it is envisaged that the property will be placed into a trust in the near future. Therefore, please note that the architectural services contract to which this procurement process relates will need to be novated from the Fund to the trust once it is established – full details will be provided in the invitation to Tender.
The Fund’s requirement is for an architect with the experience, flair, expertise and resources to develop the Strategic brief to a completed design which meets the Fund’s institutional requirements, which attracts and secures the interest of the highest quality of tenant, securing detailed planning and conservation area consent and to tender the building works under a traditional, design led basis with a significant degree of specialist contractor design, on time, within budget and in accordance with European Public Procurement Rules.
It is currently envisaged that the design team will be retained to assist the Contract Administrator in managing brief compliance and quality control. The architect will act as lead designer and coordinator and in this position will assume a high degree of executive responsibility for shaping and directing this ambitious and prestigious project at every stage beyond the agreed strategic brief. This will include: testing the briefing model; developing the outline design and related options; development of floor plate options to support letting strategies; developing scheme design and information to support the submission of a full planning application, including liaising on the appointed planning consultant and heritage architectural consultant on detailed planning deliverables and English Heritage submissions; assisting the project manager to control and coordinate stage design deliverables and advising on a design and procurement strategy; assisting where applicable in the evaluation of other design consultant submissions; developing designs to support tender documents and assisting in the contractor procurement process; monitoring the developing post contract design and specification and assisting in on site compliance activities through to project handover.
This project is an investment for the Fund and it is envisaged that the property will be placed into a trust in the near future. Therefore, please note that the architectural services contract to which this procurement process relates will need to be novated from the Fund to the trust once it is established – full details will be provided in the invitation to Tender.
II.1.6)Common procurement vocabulary (CPV)
71221000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
One contract for architectural services with the value and duration as set out below.
Estimated value excluding VAT:
Range: between 1 000 000,00 and 2 000 000,00 GBP
Estimated value excluding VAT:
Range: between 1 000 000,00 and 2 000 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be set out in the contract to be attached to the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Any.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please see PQQ – available from Gleeds Management Services Limited Contact des.mahood@gleeds.co.uk.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see PQQ.
Minimum level(s) of standards possibly required: Please see PQQ.
Minimum level(s) of standards possibly required: Please see PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see PQQ.
Minimum level(s) of standards possibly required:
Please see PQQ.
Please see PQQ.
Minimum level(s) of standards possibly required:
Please see PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Please see PQQ.
Objective criteria for choosing the limited number of candidates: Please see PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Astley House & Byrom House Quay Street, Manchester, UNITED KINGDOM
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 1.5.2012 – 15:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
8.5.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Please see PQQ – please contact Gleeds Management Services Limited. Contact des.mahood@gleeds.co.uk.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
UK Courts
UNITED KINGDOM
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Fund will incorporate a minimum of 10 calendar days standstill period at the point where information on the award of the contract is communicated to tenderers. This period allows tenderers the possibility of reviewing and challenging the award before the contract is entered into. If any complaint or appeal cannot be otherwise resolved the Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action.
Tenderers should be aware that any such action should generally be brought within 30 days of the alleged breach and ideally as promptly as possible.
Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend documents and may award damages. Damages may also be available after the contract has been entered into but at this point (i.e. after the has been contract is entered into) the grounds for setting aside the contract are more limited.
Once the contract is entered into any challenge as to the validity of the contract can only be made on certain specified grounds for a declaration of “ineffectiveness” – such challenges (i.e. those based on the limited grounds for ineffectiveness) must be brought within 6 months of the conclusion of the contract although tenderers should note that if the contracting authority informs them of the conclusion of the contract and provides a summary of the relevant reasons then that time period (i.e. 6 months from the conclusion of the contract) may be reduced to 30 days. It is incumbent on tenderers to seek specific legal advice in relation to any proposed or actual challenge to the process and the applicable limitation periods.
Tenderers should be aware that any such action should generally be brought within 30 days of the alleged breach and ideally as promptly as possible.
Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend documents and may award damages. Damages may also be available after the contract has been entered into but at this point (i.e. after the has been contract is entered into) the grounds for setting aside the contract are more limited.
Once the contract is entered into any challenge as to the validity of the contract can only be made on certain specified grounds for a declaration of “ineffectiveness” – such challenges (i.e. those based on the limited grounds for ineffectiveness) must be brought within 6 months of the conclusion of the contract although tenderers should note that if the contracting authority informs them of the conclusion of the contract and provides a summary of the relevant reasons then that time period (i.e. 6 months from the conclusion of the contract) may be reduced to 30 days. It is incumbent on tenderers to seek specific legal advice in relation to any proposed or actual challenge to the process and the applicable limitation periods.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:5.4.2012