Architectural and Building Consultancy Framework

Architectural and Building Consultancy Framework

Lot 1 Strategic Planning Lot 2 Development Management Lot 3 Heritage Lot 4 Urban Design Lot 5 Public Participation and Training Lot 6 Commercial Lot 7 Marketing and Communications Lot 8 Employers Agent and Architectural Services.

United Kingdom-Derby: Architectural, construction, engineering and inspection services

2014/S 183-323286

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Procurement, The Council House, Corporation Street
For the attention of: Miss Sherry Russell
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643273
E-mail: procurement@derby.gov.uk

Internet address(es):

General address of the contracting authority: http://www.derby.gov.uk

Address of the buyer profile: https://www.eastmidstenders.org

Further information can be obtained from: Derby City Council
Council House Corporation Street
Contact point(s): Procurement
For the attention of: Sherry Russell
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332640768
E-mail: procurement@derby.gov.uk
Internet address: www.sourcederbyshire.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
Council House Corporation Street
Contact point(s): Procurement
For the attention of: Sherry Russell
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332640768
E-mail: procurement@derby.gov.uk
Internet address: www.eastmidstenders.org

Tenders or requests to participate must be sent to: Derby City Council
Council House, Corporation Street
Contact point(s): Business Support
For the attention of: Tender Receipt Officer
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332640768
Internet address: www.eastmidstenders.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for the Provision of Specialist Consultancy Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Derbyshire.

NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 38

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 8 000 000 and 32 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Tenders are invited for inclusion on the framework for provision of specialist consultancy services. Lot 1 Strategic Planning Lot 2 Development Management Lot 3 Heritage Lot 4 Urban Design Lot 5 Public Participation and Training Lot 6 Commercial Lot 7 Marketing and Communications Lot 8 Employers Agent and Architectural Services (Commercial and Residential) Lot 9 Technical and Surveying Services (Commercial and Residential) Tenderers are invited to bid for maximum of 2 Lots, in doing so; Tenderers are required to demonstrate their relevant knowledge and experience of having provided similar consultancy services to those being tendered. Tenders are invited from individual organisations or a consortium of organisations working in partnership to deliver the services. Where a consortium approach is proposed, the Lead Supplier will be contracted, tenderers should be clear how the services will be delivered and managed as a whole service. Proposals involving sub-contracting will be considered, however if this approach is proposed then tenderers should identify how the arrangement will be managed and how they will ensure that the contract conditions are adhered to. The Framework will be let for an initial period of two years; the Framework is estimated to commence 9.2.2015 and expire 8.2.2017. There will be an option to extend the Framework for a further 2 years in annual increments. The maximum framework duration is 4 years. Whilst principally for use by Derby City Council, the Framework will also be open for use by Derby Homes, Derby College, The University of Derby and other Derbyshire local authorities (such definition shall include without limitation city, county, unitary, district, borough, parish and other local councils) who will be able to enter in to call off contracts under the Framework Agreement. Derby City Council will be the principal user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the Framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given. Suppliers will have to form their own views as to the potential for such an arrangement. Call off contracts from the framework may be related to projects or programmes that are financed by community funds for example Regeneration Projects funded by the European Regional Development Fund or Regional Growth fund.

II.1.6)Common procurement vocabulary (CPV)

71000000, 70000000, 71220000, 71240000, 71250000, 71251000, 71300000, 71310000, 71311000, 71312000, 71313000, 71313400, 71313440,71315300, 71320000, 71322100, 71330000, 71333000, 71350000, 71351914, 71400000, 71410000, 71500000, 71540000, 71541000, 73200000,73220000, 79341000, 79342000, 79342200, 79411000, 79411100, 79413000, 79416200, 79822500, 80000000, 90711000, 90711400, 90712100,90712400, 90713000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework is structured into 9 lots. The lots are grouped by requirement. Lot 1 Strategic Planning, Lot 2 Development Management, Lot 3 Heritage, Lot 4 Urban Design Lot 5 Public Participation and Training, Lot 6 Commercial, Lot 7 Marketing and Communications, Lot 8 Employers Agent and Architectural Services (Commercial and Residential), Lot 9 Technical and Surveying Services (Commercial and Residential) The estimated total spend, although not guaranteed, will be approximately 8 000 000 GBP — 32 000 000 GBP over 4 years. Derby City Council will be the principal user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the Framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given. Suppliers will have to form their own views as to the potential for such an arrangement. The Framework will be let for an initial period of 2 years; the Framework is estimated to commence 9.2.2015 and expire 8.2.2017. There will be an option to extend the Framework for a further 2 years in annual increments. The maximum framework duration is 4 years.
Estimated value excluding VAT:
Range: between 8 000 000 and 32 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There is an option to extend for a further 2 years in annual increments. The maximum framework period is 4 years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Strategic Planning

1)Short description

Consultants included within this Lot will be required (but not limited to) to provide advice and support in the following areas: General town planning advice on the interpretation and implementation of national and local policy General CPO advice Preparation of Sustainability Appraisal / Strategic Environmental Assessment and Habitat Regulation Assessments Strategic policy research and assessment to aid Development Plan preparation Strategic Economic Viability and Delivery Assessments Preparation of Supplementary Planning Documents, CIL related documents Policy representation, including at Examination and/or Public Inquiry Community engagement.

2)Common procurement vocabulary (CPV)

71000000, 71400000, 71410000, 90712100, 90712400

3)Quantity or scope

It is envisaged that 4 organisations will be appointed to the framework to supply services on a call-off basis, as and when required. Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the Framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Development Management

1)Short description

Consultants included within this Lot will be required (but not limited to) to provide advice and support in the following areas: Town planning advice at project level for delivery through planning system Preparation of planning applications Preparation and assembly of supporting information such as planning statement, design and access statement etc. Project management of the application on behalf of the applicant; Specific CPO advice Negotiation of S106 agreements / planning obligations Community engagement through planning application process To carry out Screening and scoping for under EIA Regulations Pre-application engagement and advice Preparation of documentation for appeals on behalf of the council, compiling written representations and evidence and attendance on behalf of the appellant An understanding of economic viability and deliverability of the project Compilation of Environmental Impact Assessments and Landscape Visual Impact Assessments. Assembly of documentation in support of planning application to include Heritage Impact assessment, transport assessment, planning policy context, ecological assessment, land contamination surveys, flood risk assessment, archaeological surveys, etc. Affordable housing viability assessment Compiling of or experience of working with Viability Assessments.

2)Common procurement vocabulary (CPV)

71000000, 71400000, 71410000, 73200000, 73220000, 79411100, 90712100, 90712400, 90713000, 90710000

3)Quantity or scope

It is envisaged that 4 organisations will be appointed to the framework to supply services on a call-off basis, as and when required. Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the Framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Heritage

1)Short description

Consultants included within this Lot will be required (but not limited to) to provide advice and support in the following areas: Structural Engineer: Structural reports highlighting an analysis of the issues for specific heritage assets Proposals to overcome structural issues with costs Input into heritage assessments Draft heritage assessments and heritage impact assessments to accompany planning applications. Building Surveyor: Heritage Building Surveys of condition Detailed itemised proposals for Historic Structures and listed buildings Valuers: Valuations on historic properties and impact of certain works on values. Assistance in establishing conservation deficit. Quantity Surveyors: To give advice/verification on costings information on historic structures and listed buildings Heritage Architect: Prepare scheme designs, submit planning applications, construction and development strategies regarding heritage projects and listed buildings. Contribute to environmental impact assessments. To undertake necessary local studies research. To undertake drawings of architectural details e.g. types of traditional doors and windows where necessary. Building or structure recording to appropriate English Heritage guidance levels where required. Conservation Consultant: Input into site appraisals, prepare heritage statements and heritage impact assessments to stand alone or to accompany planning applications. To undertake necessary local studies research on specific sites, buildings or elements of buildings. To undertake full range of enforcement action. Draft Conservation Area Appraisals and Management Plans. To undertake photographic records of properties within conservation areas and back them up labelled digitally to enable future access. Produce Conservation Plans/ Management Plans for the Councils Heritage Assets and other heritage assets if necessary Input into EIA where appropriate. Building or structure recording to appropriate English Heritage guidance levels where required. Archaeological Consultant/Contractor: Prepare archaeological desk-based assessments and cultural heritage elements of Environmental Impact Assessments where required for planning applications Carry out archaeological fieldwork and survey as appropriate.

2)Common procurement vocabulary (CPV)

71000000, 71250000, 71251000, 71311000, 71312000, 71313000, 71313400, 71313440, 71315300, 71350000, 71351914, 90711000, 90711400,90712400, 90713000

3)Quantity or scope

It is envisaged that 4 organisations will be appointed to the framework to supply services on a call-off basis, as and when required. Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the Framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Urban Design

1)Short description

Consultants included within this Lot will be required (but not limited to) to provide advice and support in the following areas: Public Realm and landscape Design Master planning 3D Modelling, GIS/CAD Public Art Wayfinding Lighting Strategy and Lighting Design Digital connectivity.

2)Common procurement vocabulary (CPV)

71000000, 71350000, 71400000

3)Quantity or scope

It is envisaged that 4 organisations will be appointed to the framework to supply services on a call-off basis, as and when required. Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the Framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Public Participation and Training

1)Short description

Consultants included within this Lot will be required (but not limited to) to provide advice and support in the following areas: Public Consultation: Advice and support in preparing consultation strategy, identifying stakeholders and proposes ways to reach them Carry out consultation exercises on behalf of the Council and other partners Prepare the consultation material (e.g. exhibition boards, leaflets, information packages etc.) Prepare press release and other material to advertise the consultation events Prepare contents and manage online content/ communication for public/stakeholders’ engagement School Liaison: To set up, develop and provide workshops in schools, on a particular theme for pupils, in line with the appropriate key stage. Design Review: Advice and support on design review process through planning application and pre-application stages Carry out an objective and independent design review process through a panel of regional and national experts to assess and advice the council on the design quality of projects. Provide specialist design reviews and advice for projects in architecture, masterplanning, neighbourhood planning, infrastructure design and planning, public realm and public art Provide design support, advice and review of design guides, design codes and other enabling material to enhance the quality of various projects led by the Council and its partners. Workshops and Training: Undertake training, consultation and enabling sessions with Council officers, partners, stakeholders and communities Provide specialist training sessions for staff and communities in the area of design quality, neighbourhood planning and community involvement.

2)Common procurement vocabulary (CPV)

73200000, 73220000, 79416200, 80000000

3)Quantity or scope

It is envisaged that 4 organisations will be appointed to the framework to supply services on a call-off basis, as and when required. Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the Framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: Commercial

1)Short description

Consultants included within this Lot will be required (but not limited to) to provide advice and support in the following areas: All areas of property consultancy including residential, commercial, retail, leisure and culture EU/ Heritage/LEP bid writing.

2)Common procurement vocabulary (CPV)

70000000, 79411000, 79411100

3)Quantity or scope

It is envisaged that 4 organisations will be appointed to the framework to supply services on a call-off basis, as and when required. Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the Framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: Marketing and Communications

1)Short description

Consultants included within this Lot will be required (but not limited to) to provide advice and support in the following areas: Public relations and media Branding Graphics Design.

2)Common procurement vocabulary (CPV)

79340000, 79341000, 79342000, 79342200, 79416200, 79822500

3)Quantity or scope

It is envisaged that 4 organisations will be appointed to the framework to supply services on a call-off basis, as and when required. Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the Framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8Lot title: Employers Agent and Architectural Services (Commercial and Residential)

1)Short description

Consultants included within this Lot will be required (but not limited to) to provide advice and support in the following areas: Employers Agent/ Client’s Representative/ Buyer’s Agent: Quantity Surveyor for valuation purposes Clerk of Works CDM co-ordinator Planning supervisor Project management HQI, CSH, BREEAM assessments as required. Architectural Services: RIBA stages (A to L) Planning Application preparation Design Access Statement.

2)Common procurement vocabulary (CPV)

71000000, 71400000, 71500000, 71540000, 71541000

3)Quantity or scope

It is envisaged that 4 organisations will be appointed to the framework to supply services on a call-off basis, as and when required. Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the Framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9Lot title: Technical and Surveying Services (Commercial and Residential)

1)Short description

Consultants included within this Lot will be required (but not limited to) to provide advice and support in the following areas: Surveying services: Topographical survey Tree survey Asbestos Survey Measured survey Cost estimation Buildings survey Structural survey Ecology survey, including bat. Cost survey- to provide detailed cost estimates based on a full buildings survey. Other specialist surveys as required Technical Services: Structural Engineering services Civil Engineering Services Mechanical and Electrical Consultancy.

2)Common procurement vocabulary (CPV)

71251000, 71312000, 71315300, 71350000

3)Quantity or scope

It is envisaged that 4 organisations will be appointed to the framework to supply services on a call-off basis, as and when required. Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the Framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per contract conditions.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal form to be taken by the group of economic operators to whom the contract is to be awarded. Where a consortium or a group of companies submits a bid, such consortia or grouping must nominate a lead organisation to deal with the contracting authority on all matters relating to the contract. The lead organisation will have full responsibility for liabilities and delivery of the contract. Joint and several liability is to be in place between the consortium partners or grouping before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Conditions relating to environmental and social requirements of the contracting authority may be included in the contract.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Details are provided in the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Details are provided in the Invitation to Tender.
Minimum level(s) of standards possibly required: Details of Derby City Councils minimum financial standards are contained in the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Invitation to Tender.
Minimum level(s) of standards possibly required:
As detailed in the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9NYE-3QR3EQ (TD0784)

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.11.2014 – 15:00

IV.3.4)Time limit for receipt of tenders or requests to participate

21.11.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Call off contracts from the framework may be related to projects or programmes that are financed by community funds for example Regeneration Projects funded by the European Regional Development Fund or Regional Growth fund, for example projects such as the Osmaston Vision, Regeneration Investment Fund and Our City Our River.

VI.3)Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘latest or Live Contracts Opportunities section, select the relevant contract notice. Select the ‘apply online’ link in the bottom right hand corner of the contract notice this will transfer you to the Councils e-tenderingsystem https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the EastMidsTenders e-tendering system, the deadline for expressions of interest is 15:00 on 20.11.2014). To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMidsTenders (unless you have done this previously) . On the opportunities portal homepage there is an option to ‘Register Free’ link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own companies details. Further information can be found in the user guide ‘how to do business on the portal’ which can be found in the ‘Help’ section at the top right of the home page. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page by: clicking on the ‘Search Latest Opportunities’ button located within the ‘Latest Opportunities’ section. This will then open the Opportunities Search screen. Organisation: This field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select ‘Derby City Council’. Category: Leave this field blank Contains: Leave this field blank All Opportunities: Leave this field blank Once the search has been set up, then click on the search button to return the results. This will then return all the opportunities that are applicable. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the EastMidsTenders system to complete the tender process. The EastMidsTenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the ‘Help’ icon that is located on the home page on the top right of the EastMidsTenders System.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact details provided in section I.1) of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.9.2014