Architectural and Design Consultancy Service London

The Masterplanner will need to offer a complete one stop shop required to provide the following (but not limited to) strategic, co-ordinated and integrated Master Plan advice, comprising Architectural, Landscape, Ecology, Utility and Transport design services and associated specialist advice.

United Kingdom-London: Advisory architectural services

2014/S 187-330308

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Royal Borough of Kensington and Chelsea
The Town Hall, Hornton Street, Kensington
For the attention of: Ernest Raw
W8 7NX London
UNITED KINGDOM

Internet address(es):

Electronic submission of tenders and requests to participate: www.capitalesourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Procurement of an Architectural and Design Consultancy Service Provider to develop a Masterplan for the Barlby Primary School site, the Treverton Estate and part of the Balfour of Burleigh Housing Estates. Whilst the residential elements of the scope are still in their initial feasibility stages, the Primary School is expected to be in operation by September 2017 with the Special Educational Needs Facility in operation by September 2019.
The Masterplanner will need to offer a complete one stop shop required to provide the following (but not limited to) strategic, co-ordinated and integrated Master Plan advice, comprising Architectural, Landscape, Ecology, Utility and Transport design services and associated specialist advice. These services will be required initially for the School and SEN with the Housing element to follow at the appropriate time.
The successful Masterplanner will also be expected to act as Design Team Lead Consultant and will need to appoint and manage all design sub-consultants directly and/or be able to provide the required service in house.
The Masterplan will look at feasible options for the development of neighbouring sites which are all located in North Kensington. Due to programme constraints, we would envisage the successful bidder to commence both elements i.e. the Masterplan and the detailed design of two new schools concurrently.
It is currently proposed that the successful bidder will be selected in January 2015. The Council would like to be in a position to assess the Masterplan preferred option by April 2015 and school designs to enable a start on site no later than January 2016.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Site at Barlby Primary School, Treverton Estate and part of Balfour of Burleigh Estate, Barlby Road, Kensington, London, W10 6BH.
The services are to include Architectural services, Design Team Lead Consultant services, Engineering services, Integrated Engineering services, Masterplanning, including urban, street and landscape engineering services, related scientific and technical consulting services, technical testing and analysis services, including the management and co-ordination of site surveys and investigations.
Key Outputs
A concept scheme and masterplanning/landscape strategy, including infrastructure and public realm.
A planning strategy, programme and risk assessment.
A Housing decant and phasing strategy.
A scoping, coordination and management of Environmental Impact Assessment (EIA).
A community engagement strategy.
The preparation, submission, advocacy and determination of a parameters based outline planning application with all relevant supporting documents.
Responsible for the preparation, submission, and attendance at necessary through the pre-application process and resident consultation,
Achieve Outline Planning Consent.

NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Procurement of an Architect’s Consultancy service to develop the sites at Barlby Primary School, Treverton Estate and part of Balfour of Burleigh Estate, Kensington, London for a new 2 Form Entry Primary School, a new Special Education Needs School and increased housing on the adjoining sites.

II.1.6)Common procurement vocabulary (CPV)

71210000, 71241000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Royal Borough of Kensington and Chelsea is seeking expressions of interest from architectural practices experienced in delivering Projects from RIBA Stage 0 through to RIBA Stage 7 (with breaks at all key RIBA Stages) including information and documentation required for planning applications in primary schools, special school and Private and Affordable residential buildings.
We are seeking to procure Architect’s consultancy service with associated specialist advice (including Lead Consultant’s role for the Design Team) to develop the site at Barlby Primary School, Treverton Estate and part of Balfour of Burleigh Estate, Kensington, London for a new 2 Form Entry Primary School, a new Special Education Needs School and increased housing on the adjoining sites.
Estimated value excluding VAT: 3 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 78 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire available to be downloaded from the capitalEsourcing system (see IV.3) below).
Minimum level(s) of standards possibly required: Candidates must have a three year mean average turnover of GBP 2 000 000 per year. Single organisations must exceed the Turnover Threshold. A consortium must exceed the Turnover Threshold. In order to calculate whether a consortium exceeds the Threshold, the three year mean average turnover for each consortium member will be calculated and for each consortium member, the result will be multiplied by their actual or anticipated percentage equity stake in the legal entity to be formed to deliver the services and the totals will be added together. This combined figure must equal or exceed the Turnover Threshold. For the avoidance of doubt, each member of the consortium does not need to individually exceed the Threshold. Sub-contractors employed by the consortium also do not need to exceed the Threshold. A prime contractor with sub-contractors: the prime contractor must exceed the Turnover Threshold; sub-contractors of the prime contractor do not need to exceed the Threshold. Candidates’ latest audited accounts will be appraised by independent specialist accountants and must pass the following objective test: attain a financial strength score not lower than 50/100 and an assessment that the candidate is not at higher than average risk of financial failure. Candidates must also meet minimum requirements for insurance cover that will be set out in the PQQ. Failure to pass these tests will lead to the candidate’s exclusion from the competition.

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: RIBA or equivalent.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: The limited number of candidates will be chosen using the criteria listed in the pre-qualification questionnaire. The 6 highest scoring candidates on the basis of these criteria are to be invited to tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RBKC/ERT0034

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.10.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.10.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.10.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: www.capitalesourcing.com and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the user-name you chose and click ‘Save’ when complete — You will shortly receive an e-mail with your unique password (please keep this secure).

2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2006 (as amended). A minimum 10 calendar day standstill period will be incorporated at the point information on the award of the contract is communicated to interested service providers. Interested service providers who are unsuccessful shall be informed as soon as possible after the decision has been made as to the reasons why they were unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) (the Regulations) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation periods (in general 30 days beginning with the date when the economic operator first knew or ought to have known that the grounds for starting the proceedings had arisen). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authorities (as defined in the Regulations) to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the contracting authorities to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow an application to be made to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.9.2014