Architectural Design Framework London

Architectural Design Framework London

Procurement of Architectural design and associated design professional consultant services.

United Kingdom-London: Architectural, construction, engineering and inspection services

2016/S 041-067790

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Royal Borough of Kensington and Chelsea
Town Hall, Hornton Street
For the attention of: Majid Mahmood
W8 7NX London

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Procurement of Architectural design and associated design professional consultant services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: The public buildings to be designed and the majority of meetings relating thereto will be in Kensington and Chelsea. The design services themselves need not be performed in Kensington and Chelsea.
NUTS code UK,UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
The notice involves a public contract

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 200 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Royal Borough of Kensington and Chelsea (the ‘“Contracting Authority”’) seeks expressions of interest from suitability qualified and experienced economic operators to enter into a four framework agreement along with other economic operators to provide architectural design services on a range on developments and schemes for a range of public buildings across Kensington and Chelsea. The Contracting Authority is now seeking, though a competitive procedure with negotiation, to identify in the region of 6 — 8 economic operators who will design such public buildings and provide associated professional consultant services either directly or through third parties. The associated professional services may include, but not be limited to key services: Lead Consultant (design team), Architect (including urban design master planning and regeneration), Principal Designer. Operators would be expected to provide these services across the range of public buildings required, and therefore have significant experiences of: master planning, urban design, and architecture for regeneration, mixed use, housing, specialist extra care housing for older residents, civic, municipal, education, social care and associated health facilities. Operators would be expected to provide on occasion as required by the project/ scheme, either from in-house or from a nominated supply chain, the following additional services: Mechanical, Electrical and Public Health engineering; Structural engineering; Planning Agent/ Town planning advice; Landscape design. On occasion there may be need on a project by project basis to provide a more extensive range of services, either in-house or sub-consultancies, to provide an integrated design service. The Contracting Authority would want to establish as part of Architect Practice details through negotiation stage and at appointment, the range of services that could be achieved: including Acoustics, Daylighting, Archaeology and Conservation/ Heritage, Transport, Ecology/ Sustainability, Accessibility, Interior Design, ICT and Furniture and Equipment, Surveys/ Investigations. The Contracting Authority intends to use a design competition as part of the selection process. The Contracting Authority expects over the 4 years that the Framework is anticipated to run to undertake numerous high profile developments of public buildings within Royal Borough of Kensington and Chelsea. The objective of the procurement is to establish a framework of consultants from which the Contracting Authority may call off services over the next 4 years. The economic operators will all be architectural practices since it is the key discipline but there will be a range of other associated construction professional services within the scope which would be commissioned as required and delivered either in-house by the economic operator or by way of sub-consultancy. The procurement will be carried out using a competitive procedure with negotiation. The PQQ stage will reduce the number of operators to around 12 to 15 with an Initial Tender stage to follow. This will be followed by a negotiation stage and then a Final Tender submission including a design contest. The economic operators that are judged to have submitted the best designs will be invited to enter a framework agreement with the Contracting Authority.
Since the procurement includes a design contest the Contracting Authority includes the following information required by Part E of Directive 2014/24/EU of the European Parliament and of the Council where such information is not already included elsewhere in this notice. The design contest will be used as part of the procedure leading to the award of a public service contract. The number of participants contemplated for the design contest is approximately 10. No participants for the design contest have already been selected. The design contest participants will be those economic operators who qualify to participate in the tender stage by being selected at the PQQ stage and then pass the Initial Tender stage and complete Negotiation and Final Tender submission. The criteria for the selection of the entrants to the design contest is set out in the procurement documents that can be found by following the information provided in this notice. The time limit to participate in being considered for the design contest is as provided in this notice. Participation in the design contest will be restricted to members of the architectural profession. The criteria for the selection of the winners of the design contest will be as set out in the procurement documents. The decision of the jury will be binding on the Contracting Authority. The Contracting Authority will not be making payments to economic operators that enter the design contest in respect of their entry. It is anticipated that the Contracting Authority will enter framework agreements with the economic operators who are judged to have been the top entrants in the design contest.

II.1.6)Common procurement vocabulary (CPV)

71000000, 90491000, 71400000, 90713000, 71251000, 71351811, 71312000, 79932000, 39150000, 71421000, 71223000, 71240000, 71355000,71322100, 71322000, 71221000, 71410000, 71420000, 90712000, 71510000, 71351720, 71351500, 71250000, 71313000, 71334000, 71313440,71313200, 71210000, 71315300, 71321200, 71321000, 71356400, 90712500, 71222000, 90712100, 90712400, 71220000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Architectural design and associated design professional consultant services for the design and delivery of a public portfolio of capital projects including municipal and civic buildings (education, social care, leisure, health, libraries, smaller housing units), and undertake urban design and masterplanning for wider housing and regeneration developments within the Royal Borough of Kensington and Chelsea.
Estimated value excluding VAT: 200 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 7.6.2016. Completion 6.6.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in confirmed Terms and Conditions following Negotiation stage, and the formulation and agreement of KPIs at the outset of the operation of the Framework.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please See PQQ Docs.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please See PQQ Docs.
Minimum level(s) of standards possibly required: Please See PQQ Docs.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please See PQQ Docs.
Minimum level(s) of standards possibly required:
Please See PQQ Docs.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The public buildings to be designed and the majority of meetings relating there to will be in Kensington and Chelsea. The design services themselves need not be performed in Kensington and Chelsea.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 15
Objective criteria for choosing the limited number of candidates: The top 15 highest scores will be invited to the ITPN stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

24.3.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

In order for yourselves to gain access to information and be able to submit quotations and tender bids to RBKC in future, it is necessary for you to register on the capitalEsourcing portal. Please see instructions for the process below:

All current and future procurement processes are being run through the Royal Borough of Kensington and Chelsea’s new electronic tendering portal. To access the Pre-Qualification Questionnaire/Request For Quotation/Invitation To Tender, please go to: You will be required to register on the system, however once this is done you will in future be able to access opportunities across the London Borough of Hammersmith and Fulham, Westminster City, City of London, Newham, Hillingdon and Havering Councils as well. Answers provided in any PQQ/RFQ/ITT exercise can also be saved and carried through to any future procurement exercises you may participate in.

If you have any problems with registering on, or using the system, there is a helpdesk ready to answer your questions. Once registered, any queries relating to any specific procurement process should be asked through the messaging facility on the e-portal. Please contact capitalEsourcing helpdesk between 8.00am and 6.00pm Monday to Friday on 0800 368 4850 (or +442033496601 if outside the UK) or email

NB: Once you register Expressions of Interest for any project at RBKC, you must use the portal for any clarification when communicating with the Council.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: