Architectural Design Services East Sussex

Architectural Design Services East Sussex

UK Eastbourne building consultancy services for Devonshire Park.

United Kingdom-Eastbourne: Architectural design services

2014/S 067-115235

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Eastbourne Borough Council
1 Grove Road
Contact point(s): Procurement
For the attention of: Diane Linsdell
BN21 4TW Eastbourne
UNITED KINGDOM
Telephone: +44 1323415130
E-mail: diane.linsdell@eastbourne.gov.uk

Internet address(es):

General address of the contracting authority: www.eastbourne.gov.uk

Electronic access to information: www.businessportal.southeastiep.gov.uk

Further information can be obtained from: Focus Consultants 2010 LLP
Focus House, Millennium Way West, Phoenix Business Park
For the attention of: Patricia Fletcher
NG8 6AS Nottingham
UNITED KINGDOM
Telephone: +44 1159765050
E-mail: administration@focus-consultants.com
Fax: +44 1159795151
Internet address: http://www.focus-consultants.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

UK Eastbourne building consultancy services for Devonshire Park.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: UK Eastbourne.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Eastbourne Borough Council invites expressions of interest from suitably qualified and experienced consultants to provide the following services (which will be split into two Lots) for works to be undertaken at Devonshire Park, Eastbourne.
— Conservation Architect Led Multi Discipline Design Team (incorporating Conservation Architect, Landscape Architect, New Build Architect, Tennis Facilities Architect, Access Consultant, Structural Engineer, Mechanical and Services Engineer, Fire Engineer and Transport Planner);
— Quantity Surveyor.
The anticipated scopes of works includes investment in the principal buildings within Devonshire Park including refurbishment and renewal of the three theatres to maintain their architectural quality. Replacement of the existing conference, event and multipurpose spaces with a new welcome centre. New tourism and visitor information services so as to reinforce the visitor offer and make the Park a premier cultural destination. New café, bar and possible restaurant solutions to serve both destination visitors and wider markets. New and improved tennis tournament facilities across the Park including improving the tennis centre and court provision and layout. Improved public realm and landscaping to the Park and the surrounding area.
Whilst every effort has been made to consider the full scope of the requirement the Contracting Authority does not guarantee the volume of service required resulting from this tender or that it will accept any tender on completion of the tender exercise.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=115420

II.1.6)Common procurement vocabulary (CPV)

71220000, 71240000, 71250000, 71310000, 71320000, 71330000, 71340000, 71410000, 71420000, 71312000, 71324000, 71520000, 71530000, 71350000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1 Conservation Architect Led Multi Discipline Design Team (incorporating Conservation Architect, Landscape Architect, New Build Architect, Tennis Facilities Architect, Access Consultant, Structural Engineer, Mechanical and Services Engineer, Fire Engineer and Transport Planner);
Lot 2 Quantity Surveyor.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Conservation Architect Led Multi Discipline Design Team

1)Short description

Consultancy services for Conservation Architect Led Multi Discipline Design Team (incorporating Conservation Architect, Landscape Architect, New Build Architect, Tennis Facilities Architect, Access Consultant, Structural Engineer, Mechanical and Services Engineer, Fire Engineer and Transport Planner).
2)Common procurement vocabulary (CPV)

71220000, 71240000, 71250000, 71310000, 71320000, 71330000, 71340000, 71350000, 71410000, 71420000, 71312000, 71520000, 71530000

3)Quantity or scope

Duration is estimated to be 68 months (from the award of the contract).
Estimated value excluding VAT: 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Quantity Surveyor

1)Short description

Consultancy services for Quantity Surveying.
2)Common procurement vocabulary (CPV)

71324000

3)Quantity or scope

Duration is estimated to be 68 months (from the award of the contract).
Estimated value excluding VAT: 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Performance Bond, or parent company guarantee in the case of a subsidiary company, may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms will be indicated in the contract documents. Tenders are to be priced in GBP. Payments will be made in GBP only. Funding for the project includes but is not restricted to contributions from Eastbourne Borough Council, major grant applications and fundraising.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Limited company, partnership, prime contractor, limited liability partnership.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: The PQQ sets out the information which is required by the Council in order to assess the suitability of consultants in terms of technical knowledge and experience, capability and financial standing to meet the requirement. During the PQQ stage, the intention is to arrive at a shortlist of 5 (five) and maximum of 8 (eight) qualified providers for each Lot for formal Invitation to Tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.5.2014
IV.3.4)Time limit for receipt of tenders or requests to participate

7.5.2014 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.6.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Applicants will be required to complete a pre-qualification questionnaire available from the South East Business Portal at www.businessportal.southeastiep.gov.uk by the time/date indicated in IV.3.4. Questionnaires should be completed for return by no later than 4.00 pm on 7.5.2014 to the following email address: DPdesignservices@eastbourne.gov.uk.

Any requests for clarifications must be provided by 4.00 pm on 28.4.2014.
The estimated start date of the contract is August 2014.
The contracting authority undertake to use reasonable endeavours to hold confidential any information provided in the proposal submitted, subject to the contracting authority’s obligations under law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The contracting authority will then consider the sensitivity statement before replying to any request received under the Freedom of Information Act 2000.
Those invited to tender will be selected on the basis of the relevant EU public procurement directives and United Kingdom regulations as regards their financial standing, their technical capacity and ability, and other permitted grounds.
When executing the contract within the United Kingdom, the successful service providers will be required to comply with the recommendations of the Code of practice for the Elimination of Racial Discrimination and the promotion of Equality of Opportunities, published by the Commission for Racial Equality, obtainable on request from the City Council. The service providers will also be required to comply with the requirements of the Disability Discrimination Act 1995. Further information on the Council’s requirements on the aforementioned will be included in the invitation to tender documents.
(MT Ref:115420).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

1.4.2014