Architectural Design Services Edinburgh

Architectural Design Services Edinburgh

Design Team for School of Geosciences.

United Kingdom-Edinburgh: Architectural design services

2013/S 188-324561

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk

Internet address(es):

General address of the contracting authority: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

Further information can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Tenders or requests to participate must be sent to: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

EC/0617/Design Team School of Geosciences.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Edinburgh.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

EC/0617/Design Team for School of Geosciences
PQQ Documentation available until 30.10.2013.
PQQ return date no later than 12:00 on 31.10.2013.
Please note the PQQ documentation is available to download via Intend and not the PCS portal.
II.1.6)Common procurement vocabulary (CPV)

71220000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

EC/0617/Design Team for School of Geosciences
PQQ Documentation available until 30.10.2013.
PQQ return date no later than 12:00 on 31.10.2013.
1. Summary Of Project
– Project Name – GeoSciences New Build
– Senior Project Manager – Cliff Barraclough
– Project Manager – Steven Goodall
– Construction cost (present day prices excluding VAT) – in range of 50m to 60m GBP in total
– Main Contract type – Procurement Route still to be established as the route is dependent on a number of
variable factors.
– Anticipated start on site date – Spring 2016
– Anticipated construction length – 20 months
– Award criteria – Quality 70, Cost 30
2. Project Details (The Brief)
2.1 Background
The University of Edinburgh wishes to create a world class custom designed new build Research and Teaching facilities on a site adjacent to Murchison House. This will hold the entire School with the exception of those within the Edinburgh Centre for Carbon Innovation at High School Yards. The site is not without issues and would require the demolition of the 123 bed Student Accommodation on West Mains Road, the loss of a ground level car park and the demolition of the Crew Teaching Labs plus re-routing the perimeter ring road. These are all considered achievable but careful planning will be required to manage each aspect.
2.1.1. GeoSciences Estate
Major upgrading and consolidation of the School estate is a prerequisite to enable the School to maximise its potential and fully realise their Vision. As it stands, the School is geographically spread across three major buildings which seriously hampers the cultivation of an interdisciplinary work environment and squanders resources. Furthermore, the fabric and design of these buildings inhibits the development of fit-for-purpose teaching and research environments, thereby damaging the student experience and constraining our research ambitions.
Further information is detailed within the PQQ documentation.
Overall Summary:
The initial appointment (Lot 1) is to prepare feasibility studies and phasing proposals for this option for committee approval. Following this the successful Design Team is to undertake the project on a stage-by-stage approach including all enabling project work and full building design through to completion (Lot 2)
Initially, the successful Design Team will only take the projects up to RIBA Stages A-B [Preparation] but their commission can be extended right through to completion as required by the University and subject to funding availability.
2.2 Scope of Appointment
It is intended to appoint a single design team (Architect, Structural, M+E engineer) for all lots listed below to ensure consistency from brief to completion.
The appointment is for Lot 1 initially and will roll over into lot 2 (listed below) subject to approval of business plans and funding availability and the satisfactory performance of the design team. It is anticipated that fees for Lot 1 will be on the basis of a capped lump sum with a time charge option for extension and then based on a percentage basis for future lots. The sequence of lots may be adjusted depending on the outcome of Lot 1.
Please note fee proposals are not required for the initial procurement phase.
Lot 1 – Brief Development and Feasibility Study (Approx 3-4 months)
– Development of detailed accommodation Brief for the School of GeoSciences;
– Detailed Feasibility Study of new build GeoSciences Building on identified site, to accommodate the brief requirements.
This will include space planning.
– Preparation of material to support business planning and initial costing proposals for the GeoSciences New Build
Building;
– Estimated timescale: start immediately following appointment and complete by September 2014.
Lot 2 – Full Design Team Service for the New GeoSciences Building including enabling packages (value in range of 50m – 60m GBP)
– Provide full design team service for enabling packages in advance of major new build e.g. demolish both the Student
Accommodation block and the Crew Teaching block and re-route perimeter road to free-up proposed construction
site;
– Provide full design team service to construct a new build School of GeoSciences. This will be a purpose built
World-class facility [approx. 21 000 sqm GIFA] on the identified site;
– Site start possibly as early as spring 2016, subject to phasing analysis in lot 1 and staged funding approval
3. Overview Of Procurement Exercise
As a first step to awarding the design contract for this project, this prequalification has been drafted in order to assess the ability of the companies who are seeking the appointment. The prequalification is marked out of 66 and the highest 5 companies will be invited to tender. This tender will be a percentage fee of the construction costs and a further questionnaire. Both will be marked and weighted as per award criteria to get a final cost/quality mark. For final selection the University may opt to interview.
Please note no accompanied walk rounds with a University Representative will take place during the PQQ stage.
Also should you seek clarification with regards to the information detailed within this PQQ documentation pack then please submit your request via Intend item of correspondence functionality.
This appointment is for a Design Team. The Design Team will provide Architectural, Mechanical and Electrical Engineering and Structural services. It is also anticipated that the design team will provide façade engineering advice, landscaping design services and BREEAM advice. The Lead Consultant will be the Architectural Consultants who will need to have the necessary size and experience for this type of project. This PQQ should be completed by the Lead Consultant. Any other specialist sub-consultant e.g. the Quantity Surveyor and CDM co-ordinator should be excluded, as they will be appointed directly by the University.
To obtain the PQQ documentation please access the following url:
https://in-tendhost.co.uk/edinburghuni/aspx/Home

To Express Interest In this Tender, Select Tenders and then select current tenders and then view the details of the applicable advert.
Then Click on the Box ‘Express Interest’, then follow the registration / login details. If you have previously registered on this website you will require your User ID and Password.
Closing Date For Requesting Document’s : – 30.10.2013.
Closing Date / Time for Submissions :- 31.10.2013 no later than 12:00.
PQQ documents are normally published to the secure area within 24 hours. If after this time you have not received your email advising the PQQ documents have been published to the secure area, then contact the Procurement Office by sending a message through the correspondence function.
An email will be sent to the Publish Email address supplied at registration when the documents have been published. You will then be able to login to the secure area and download the tender documents.
Submissions should be made via the web site, all documents should be uploaded to the website then press the Red button ‘Submit return’ (You may need to scroll the screen down to see this button)
You will then receive a receipt, print and retain a copy of this receipt. This is your confirmation of your submission.) The tender status will then confirm your documents have been submitted.
Online system help available at:-
https://in-tendhost.co.uk/edinburghuni/aspx/Help

Please Note: The University of Edinburgh does not charge a tender administration fee and documents will be published automatically to the secure area on the e-tendering website following expression of interest.
The University advises all suppliers that only the following file formats are acceptable as tender submissions.
All Microsoft Office file formats (or equivalent, though must be capable of being read by MS Office programs)
PDF files
ZIP files containing the above
jpeg images
Maximum File size = 20 Mb.
No other file types will be accepted unless specified in the PQQ and or tender.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

If applicable details will be stated within either the PQQ and or ITT documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All information to apply will be stated within either the PQQ and or ITT documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

All information will be detailed within either the PQQ and or ITT documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: All information will be stated within either the PQQ and or ITT documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All conditions to apply will be detailed within either the PQQ and or ITT documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All applicable conditions will be stated within the PQQ and ITT documentation.
Minimum level(s) of standards possibly required: All applicable standards will be stated within the PQQ and or ITT documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All applicable conditions will be stated within the PQQ and or ITT documentation.
Minimum level(s) of standards possibly required:
All applicable standards will be as stated within the PQQ and or ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As detailed within the PQQ and or ITT documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Cost. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.10.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

31.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please note the PQQ documentation is available to download via Intend and not the PCS portal.
PQQ available to download until 30.10.2013.
PQQ return date is no later than 12:00 on 31.10.2013.
(SC Ref:279098)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.9.2013