Architectural Design Services Edinburgh

Architectural Design Services Edinburgh

Design Team Ashworth Learning and Research Hub.

UK-Edinburgh: architectural design services

2012/S 225-370811

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk

Internet address(es):

General address of the contracting authority: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

Further information can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Tenders or requests to participate must be sent to: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

EC/0587/Design Team Ashworth Learning and Research Hub.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Edinburgh.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

EC/0587/Design Team Ashworth Learning and Research Hub.
PQQ avaliable until the 17.12.2012.
PQQ submission date in no later than 12 Noon on the 18.12.2012.
Please note the PQQ documentation is available via Intend and not the PCS portal. https://in-tendhost.co.uk/edinburghuni/aspx/Home

Please note funding has still to be approved.

II.1.6)Common procurement vocabulary (CPV)

71220000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

EC/0587/Design Team Ashworth Learning and Research Hub.
PQQ avaliable until the 17.12.2012.
PQQ submission date in no later than 12 Noon on the 18.12.2012.
Please note the PQQ documentation is available via Intend and not the PCS portal. https://in-tendhost.co.uk/edinburghuni/aspx/Home

1. Summary of Project
Project Name: Ashworth Learning and Research Hub.
Estates Development Manager: Cliff Barraclough.
Project Manager: Steven Goodall.
Construction cost (excluding VAT):Total Cost of 40m GBP over the 3 phases. Note funding still has to be approved.
Main Contract type: Traditional contract (using JCT 98 Private with Quantities, with Contractor Designed Portions).
Anticipated start on site date:August 2014 for phase 1.
Anticipated construction length: Phased work with phase 1 anticipated to take 65 weeks.
Award criteria: 70 % quality / 30 % cost.
2. The Project Brrief
Over the last couple of years the University of Edinburgh has extensively discussed the long-term strategic vision for the School of Biological Sciences, and developed a long-term estate strategy to deliver this. This is in a context where much of the Ashworth complex is in urgent need of refurbishment and modernisation. The Biological Sciences Estate Strategy comprises a series of refurbishments and new builds, which deliver a strategic co-location of the School’s research into two complexes at the King’s Buildings and a modern multi-use teaching and student learning facility.
The Strategy also delivers significant benefits for other KB-based Schools and for the School of Biomedical Sciences. It will enable improvement and optimisation of the University’s estate more broadly, both at KB and in the central area, and will contribute to enabling long-term estates strategies in both areas. Projects can be phased according to affordability.
A feasibility study to look at the Ashworth Learning and Research Hub was carried out by Bennetts Associates in September 2012, and will be made available to the successful Design Team.
The outcome of the Feasibility Study shows that delivering the Learning Hub requires a combination of refurbishment of Ashworth 1 (a 1920s building currently used for both research and teaching, but poorly-suited to accommodate modern research requirements) and new space within a remodelled Grant Institute. This will replace teaching facilities lost by Biological Sciences in the move out of the Darwin Building and will facilitate the move away of the School of Biomedical Sciences from George Square. This will provide better overall configuration of both teaching and research space for the School of Biological Sciences, and will enable expansion of student numbers.
The Learning Hub will be designed to accommodate all SBS teaching currently carried out at KB, all SBMS teaching currently at George Square (apart from anatomy, which will be located elsewhere), lab-based teaching for GeoSciences, and other teaching and learning facilities for use by any School. It will incorporate flexible learning spaces and teaching studios to address demand for increased provision of these types of space, and will be designed to be future-proofed against new developments and approaches to teaching. Reconfiguration of the rear of the Ashworth complex will deliver an attractive new main entrance, facing onto the green heart of the campus that resolves disability access problems to the complex.
The Learning Hub will accommodate both Under Graduate and Post Graduate Teaching provision to maximise space efficiency and the planning process for this space will support the efficiency aims of the Shared Academic Timetabling project. The overall provision of teaching and learning space in these refurbished buildings will be around 7700 m2 GIA.
Associated with creation of the Learning Hub, we require redevelopment of research space at the Ashworth complex to accommodate research staff displaced by the redevelopment of Ashworth 1 into teaching space, and to provide space for SBS to meet known short-term research expansion needs. The Options Appraisal and subsequent decant planning for Darwin recommended the development of a new research block adjacent to Ashworth 3. The Feasibility Study confirms this option and proposes a new build providing 5,300m2 of research space along with 1800 m2 for a new animal unit. The creation of this new building also involves improvement to the underlying power and services infrastructure for KB as a whole, provides efficient service access routes separated from pedestrian access, and supports the aims of the KB framework to develop a focused heart to the KB campus. This would be Phase 1 of the overall plan and is targeted to start on site in late summer 2014.
3. Construction Sequence
The projects will require careful phasing and planning to allow business continuity throughout the multi-phased project. Each phase will be a stand-alone project so that the estate would still work in the eventuality of later phases being postponed for any reason – this plan allows us to continue with the incremental approach. The phases of the plan are outlined below:
Phase 1: 27m GBP.
Demolish March and Murray Labs;
Carry out Infrastructure and Enabling Works;
Construct New Build Ashworth 4 Research Building and another Unit;
Demolish Anne Walker Building;
Phase 2: 6 750 000 GBP.
Demolish Ion Probe Building.
Refurbish Grant Institute.
Phase 3: 6 250 000 GBP.
Refurbish Ashworth 1 and construct New Build Hub.
Providing we are satisfied with the quality of services provided, we intend to appoint the same design team to carry out all 3 phases of the plan.
3. Overview of Procurement Exercise
As a first step to awarding the design contract for this project, this Pre-qualification Questionnaire (PQQ) has been drafted in order to assess the ability of the companies who are seeking the appointment. The PQQ is marked out of 66 and the highest 5 companies will be invited to tender. This tender will be a percentage fee of the construction costs and a further questionnaire. Both will be marked and weighted as per award criteria to get a final cost/quality mark.As part of the final selection we may opt to interview.
This appointment is for a Design Team. The Design Team should consist of Architecture Consultants, Mechanical/Electrical Engineer and Structural Engineer (incl. services). The Lead Consultant will be the Architecture Consultants, who will need to have the necessary size and experience for this type of project.
This PQQ should be completed by the Lead Consultant.
The Quantity Surveyor and CDM Co-ordinator should be excluded, as they will be appointed directly by the University.
The PQQ documentation is available via: https://in-tendhost.co.uk/edinburghuni/aspx/Home.

To Express Interest In this Tender, Select “View Details”.
Then Click on the Box “Express Interest”, then follow the registration / login details. If you have previously registered on this website you will require your User ID and Password.
Closing Date For Requesting Document’s: 17.12.2012.
Closing Date / Time for Submissions: 18.12.2012 no later than 12 Noon.
PQQ documents are normally published to the secure area within 24 hours. If after this time you have not received your email advising the PQQ documents have been published to the secure area, then contact the Procurement Office by sending a message through the correspondence function.
An email will be sent to the Publish Email address supplied at registration when the documents have been published. You will then be able to login to the secure area and download the tender documents.
Submissions should be made via the web site, all documents should be uploaded to the website then press the Red button “SUBMIT RETURN” (You may need to scroll the screen down to see this button).
You will then receive a receipt, print & retain a copy of this receipt. This is your confirmation of your submission.)The tender status will then confirm your documents have been submitted.
Online system help available at: https://in-tendhost.co.uk/edinburghuni/aspx/Help

Please Note: The University of Edinburgh does not charge a tender administration fee and documents will be published automatically to the secure area on the e-tendering website following expression of interest.
The University advises all suppliers that only the following file formats are acceptable as tender submissions.
All Microsoft Office file formats (or equivalent, though must be capable of being read by MS Office programs).
PDF files.
ZIP files containing the above jpeg images.
Maximum File size = 20 Mb.
No other file types will be accepted unless specified in the PQQ and or tender documentation.
Estimated value excluding VAT: 40 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

If applicable as stated within the PQQ and or ITT documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

If applicable as stated within the PQQ and or ITT documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If applicable as stated within the PQQ and or ITT documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: If applicable as stated within the PQQ and or ITT documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All applicable conditions as stated within the PQQ and or ITT documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All conditions applicable will be deatied within the PQQ and or ITT documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All conditions applicable will be stated within the PQQ and or ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As detailed within the PQQ and or ITT documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 30

2. Quality. Weighting 70

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.12.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

18.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please note the PQQ documentation is available to download via Intend and not the PCS portal. https://in-tendhost.co.uk/edinburghuni/aspx/Home

States names and qualification information. Details will be detailed within the PQQ and or ITT documentation.
Please note funding for this project has still to be approved.
(SC Ref:244690).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.11.2012