Architectural Design Services Framework Sheffield Hallam University

Architectural Design Services Framework Sheffield Hallam University

The intention is to award the Framework Agreement to a minimum of 4 suppliers for a period of 2 years, with the option to extend for a further and a final year.

United Kingdom-Sheffield: Architectural services for buildings

2014/S 244-430094

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sheffield Hallam University
City Campus, Howard Street
Contact point(s): All correspondence is to be submitted via the SHU In-Tend Electronic Tendering Portal
For the attention of: Matthew Gibson
S1 1WB Sheffield

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority


I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

1314-45-FDR-MG Framework Agreement for Architectural Design Services (4 Lots).

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKE32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Sheffield Hallam University wishes to award a Framework Agreement for the Provision of Architectural Design Services (4 Lots), for a variety of construction projects with a construction value of up to and above 10 000 000 GBP including VAT and for Interior Design Services on Sheffield Hallam University projects as required. The intention is to award the Framework Agreement to a minimum of 4 suppliers for a period of 2 years, with the option to extend for a further and a final year, dependant upon performance of each supplier in accordance with the agreed key performance indicators.

II.1.6)Common procurement vocabulary (CPV)

71221000, 71250000, 71243000, 71200000, 71223000, 71242000, 71210000, 71240000, 71220000, 71245000, 71241000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.9.2015. Completion 31.8.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The University reserves the right to request bonds, guarantees or other forms of undertaking to secure contractual performance.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete and re-submit a pre-qualification questionnaire (PQQ) detailing the information required by the University.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Applicants must satisfy a minimum level of creditworthiness as assessed against the ratings of a credit rating agency.
Bidders will need to have the following levels of insurance cover in place prior to commencement of the Framework Agreement, for each lot they have applied for, as follows:
Employers Liability Insurance — level of cover required GBP 10 000 000 (Lots 1,2,3 and 4);
Public and Product Liability Insurance — level of cover GBP 5 000 000 (Lots 1,2 and 4) or GBP 10 000 000 (Lot 3);
Professional Indemnity Insurance — level of cover GBP 2 000 000 (Lot 1), GBP 10 000 000 (Lots 2 and 3) or GBP 5 000 000 (Lot 4).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The PQQ will require applicants to provide relevant information as requested.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate


IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Every 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This PQQ must be downloaded from the University’s e-tendering system:

Meetings will not be held to discuss the contract or this pre-qualification phase. The University will not be engaging any consultants to assist with the tender process. Queries in connection with the PQQ must be communicated via the e-tendering system.
The initial term Framework Agreement will be for 2 years and will contain break clauses for the University and the provider(s). The framework Agreement will also contain the options for a further 1 year extension to the period plus the option to extend for a final year.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: