Architectural Design Services Ipswich

Architectural Design Services Ipswich

Ipswich Borough Council High Street Campus Project Gallery Design Services.

United Kingdom-Ipswich: Specialty design services

2014/S 016-024544

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ipswich Borough Council
Russell Road
Contact point(s): Ipswich Borough Council
For the attention of: Joanne Cherrington
IP1 2DE Ipswich
Telephone: +44 1473433754

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Ipswich Borough Council High Street Campus Project Gallery Design Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Ipswich Museum,High Street, Ipswich.
Ipswich Art School Gallery, Upper High Street, Ipswich.
New Wolsey Studio, St Georges Street, Ipswich.
NUTS code UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Ipswich Museum is at the heart of the High Street Campus in High Street, Ipswich. People and communities are at the heart of its plans for development. Onsite programmes are delivered by Colchester and Ipswich Museum Service (CIMS) and arts partners New Wolsey Theatre (NWT) and Pacitti Company. Most of the buildings within the High Street Campus are considered to be of exceptional or considerable significance. The wealth of collections in Ipswich Museum is outstanding. The buildings and collections are complemented by a high quality artistic programme delivered by all partners on site. This tender is for a specialist to design new galleries and displays within the High Street Campus. The gallery designer will also be expected to support related improvements to visitor facilities. The gallery designer will work for the company awarded the main building design contract for the project and with museum staff, artistic partners and other specialists. This is an exciting opportunity to turn an excellent museum into an outstanding one that is truly fit for the 21st century. Potential bidders should note that the award of this contract is dependent on a successful outcome to a stage 1 HLF funding application anticipated for April 2014, if this is unsuccessful there could be no contract award. The work will continue through to the completion of the project, subject to a successful round 2 submission to the Heritage Lottery Fund in 2016. This is an exciting opportunity to turn an excellent museum into an outstanding one that is truly fit for the 21st century.
II.1.6)Common procurement vocabulary (CPV)

79930000, 71220000, 92521000, 92521100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Gallery Designer appointment involves professional services as listed in the brief.
II.2.2)Information about options

Options: yes
Description of these options: If additional related projects are linked to the campus master plan covering adjacent areas that need similar servicing, then by agreement such services may be extended.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The authority may require a parent company guarantee if the contract is awarded to a subsidiary company. A performance bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability will be required if a group of economic operators is awarded the contract under such circumstances the lead consultant must be identified.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the HLF, Arts Council of England and 3rd party funders.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic operators who express an interest in the contract will be required to complete a pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: Turnover averaged over the last 3 years in excess of GBP 200,00 p.a.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Your company must have or will have upon the anticipated tender return date BIM software, including all necessary training associated with operating the system.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.2.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

26.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Tender (including price) must remain valid for a minimum period of up to and including the intended start date of the Contract. Where the start date of the contract is postponed due to any client reason – including the non-securing of funding, then the tenderer agrees to hold such tender percentages fixed and relevant to the proposed service requirements until such time that a revised start date can be agreed. Under such circumstances the revised start date shall not extend beyond 18 months of the proposed start date.
The time limit stated in IV.3.4 is for returning the Pre-Qualification Questionnaire. Requests to participate may only be made by obtaining and completing the Pre-Qualification and returning it to the contracting authority at the address stated in I.1.1. The address and time limit for the return of tenders will be stated in the tender documents, which will be sent to those candidates who are seleted to participate.
All dates and time periods specified in this notice are provisional and the contracting authority reserves the right to change them.
The authority reserves the right not to award the contract. It reserves the right not to proceed with all or any part of the project detailed at 11.1 above in no circumstances will it be responsible for any costs incurred by economic operators as a result of the publication of this notice or otherwise in connection with their tenders. Full details of this tender can be found on the Suffolk Sourcing System – Before viewing this tender, please refer to the Suffolk Sourcing System ‘user guides’ which can be assessed via the Suffolk Sourcing Homepage. Suffolk Sourcing is an e-tendering system jointly operated by Suffolk County, District and Borough Councils.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Head of Corporate Services (and Monitoring Officer)
Grafton House 15-17 Russell Road
IP1 2DE Ipswich
Internet address:

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will allow a standstill period of at least 10 days at the point information on the award of the contract is communicated to tenderers. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (as amended) provide for economic operator who has suffered or risks suffering loss or damage by a breach of the regulations to take proceedings in the High Court. Proceedings must normally be started within 30 days of the date when the economic operator first knew or ought to have known that grounds for starting proceedings had arisen.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.1.2014