Architectural Design Services London

Architectural Design Services London

Alexandra Palace Heritage Lottery Fund – Design Team Partner.

UK-London: Architectural design services

2013/S 119-203787

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Mayor and Burgesses of the London Borough of Haringey as Trustees of Alexandra Park and Palace Charitable Trust [APPCT]
Alexandra Palace, Alexandra Palace Way
Contact point(s): Construction Procurement Group
N22 7AY London
Telephone: +44 2084891073
Fax: +44 2084891917

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Alexandra Palace Heritage Lottery Fund – Design Team Partner.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKI2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Architectural design services. Architectural and related services. Architectural, engineering and planning services. Architectural, engineering and surveying services. Architectural and building-surveying services. Structural engineering consultancy services. Sound insulation and room acoustics consultancy services. Building services consultancy services. Building surveying services. Urban planning services. Advisory architectural services. Architectural services for buildings. Building-fabric consultancy services. Construction-related services. Feasibility study, advisory service, analysis. Landscape architectural services. The contract will provide architectural design resources including conservation architects and supply chain to enable the development and delivery of major improvements to the areas described in the Memorandum of Information at the Grade II Listed Alexandra Palace, which will in part be funded by the Heritage Lottery Fund (HLF).
II.1.6)Common procurement vocabulary (CPV)

71220000, 71200000, 71240000, 71250000, 71251000, 71312000, 71313200, 71315210, 71315300, 71410000, 71210000, 71221000, 71315100, 71500000, 71241000, 71420000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Scope of services are split into two key phases, the second of which is dependent on a successful Stage 2 submission to the Heritage Lottery Fund to secure the necessary revenue and capital funding to deliver the scheme. The contract will have provisions to break at any point.
Phase 1: 720,000 GBP including all expenses but excluding VAT;
Phase 2: 1,780,000 GBP including all expenses but excluding VAT.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 20.12.2013. Completion 31.1.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantee and/or bond (as applicable).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Will be specified in the Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability in the event of a joint bid.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: This will be detailed in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Will be specified in the tender Documents, and will be in accordance with Article 47 of Directive 2004/18/EC and Regulations 24 and 26 of the Public Contracts Regulations 2006 and as set out in the Pre-Qualification Questionnaire available from the address in section I.1.
Minimum level(s) of standards possibly required: The Authority will undertake a Dun and Bradstreet credit check on applicants and the minimum acceptable rating from this check and alternative checking procedures are noted in the Pre-Qualification Questionnaire pack available from the address in section I.1. An award of contract will not be made where the applicant’s annual turnover is less than 2 million GBP. Consortia applications may be submitted (and the same requirement applies with regards to consortium applications).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Will be specified in the Pre-Qualification Questionnaire pack and Tender Documents.
Minimum level(s) of standards possibly required:
Will be specified in the Pre-Qualification Questionnaire pack and Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: As stated in the Pre Qualification Questionnaire pack.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.7.2013 – 13:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

15.7.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.(1) ) The Contracting Authority is The Mayor and Burgesses of the London Borough of Haringey as Trustees of Alexandra Park and Palace Charitable Trust. (2) The Contracting Authority has a duty to deliver Best Value and Performance Improvement in accordance with the UK-Local Government Act 1999 and the UK-Audit Commission Act 1998. The requirements under these two UK-Acts will have been considered and reflected in the Contracting Authority’s tender evaluation criteria and weightings.
(3) Please note that the completion date of this contract refers to practical completion of the main construction works. Services will still be required following this date in accordance with the construction contract. (4) The applicant will be required as a condition of contract to comply with: the Contracting Authority’s Contract Procedure rules a copy of which can be obtained from Construction Procurement Group using contact details in I.1.
(5) Applicants must read through this set of instructions and follow the process to respond to this opportunity.
(6) Applicants are to bear their own costs of expressing an interest and/or tendering in relation to the framework agreement and the Authority will have no liability to any applicant in relation to such costs.
(7) Applicants are required to include with their expressions of interest their Constructionline registration number.
Constructionline is the UK Government’s national pre-qualification register for construction contractors, consultants & material suppliers. Applicants not on the Constructionline are encouraged to register, as it will simplify the prequalification process. Further information on applying can be found at

If you currently are not registered on Constructionline, but would like to register to make future opportunities easier to bid for, then please contact: Amanda Reynolds Constructionline Business Development Manager, or Tel No; +44 7584704190 Please note Constructionline require any application 10 days prior to the deadline of the advert to complete the registration process.

If you are currently a Constructionline registered supplier, then please log into Constructionline ( to ensure your registration is up to date and that you fulfil the criteria of the advertisement. If you have any questions regarding your registration status then please contact Andy Preston, Constructionline Client Relationship Manager, or Tel No. +44 7584703352.

(8) The pqq is an online document which should be completed online (see details below).
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2013614-PRO-4879135

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeals under this process should be addressed to the contact in section I.1. The process for appeals is in accordance with Regulation 32 (Information about contract award procedures and the application of a standstill period prior to contract award) and Regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London

VI.5)Date of dispatch of this notice:14.6.2013

Requirement: Architectural Design Services