Architectural Design Services Tender Cambridge

Architectural Design Services Tender Cambridge

Architectural design services for the North West Cambridge Development Primary School.

UK-Cambridge: architectural design services

2012/S 221-364586

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cambridgeshire County Council. LGSS is a Shared Services venture set up by founding partners Cambridgeshire County Council (CCC) and Northamptonshire County Council (NCC)
Shire Hall, Castle Hill
For the attention of: https:/lgss.bravosolution.co.uk
CB3 0AP Cambridge
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.cambridgeshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Commissioner of Education
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Architectural design services for the North West Cambridge Development Primary School.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Cambridgeshire, England.
NUTS code UKH12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Architectural design services for the new North West Cambridge Development primary school.
Cambridgeshire County Council (CCC) are seeking to provide a new primary school with early years provision on a 3 hectare site as part of the North West Cambridge Development being brought forward by the University of Cambridge. The new primary school will serve in excess of 400 pupils. CCC are in the process of appointing a professional team of consultants to manage and design the new school, the first phase of which is anticipated to open September 2015.
The Architect will be required to provide full architectural and landscaping design services for the new school, together with leadership and technical coordination of the design team from RIBA stage A-L.
It is anticipated that the Architect will be novated to the University of Cambridge and / or the main contractor for the construction phase of the project, subject to final arrangements and procurement route for delivery of the school.
The architect will be required to work with and co-ordinate the design of the new school with the wider North West Cambridge Development and the University of Cambridge’s appointed project teams to ensure cohesion and integration of the primary school with the wider project.
It is anticipated that work will commence on the design of the school during March 2013. Construction of the new school is anticipated to be phased with a first phase completed by June 2015 with the school able to accept full capacity by September 2018.
II.1.6)Common procurement vocabulary (CPV)

71220000, 71251000, 71221000, 71420000, 71000000, 71223000, 71222000, 71241000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Architectural design services, including landscaping and leadership and technical co-ordination of a design team for a new primary school for 2 forms of entry and early years provision within the North West Cambridge Development. CCC seek to procure the services of designers to support the development of the school design from RIBA Stage A-L with a fee value of about 250 000 UKP.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.3.2013. Completion 1.9.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Cambridge County Council reserves the right to require a parent company guarantee, performance bond or other security that the Council considers necessary to guarantee performance.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Will be contained within ITT.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Subject to confirmation of the procurement route for the new primary school it is anticipated that the contract for Architectural Design Services will be novated to the successful main contractor for the construction phase of the school. Cambridgeshire County Council reserves the right to also novate the contract for Architectural Design Services to the University of Cambridge or successful school provider subject to the outcome of statutory new school provider or Free School provider process.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once) – If you have not registered on this website before, a video tutorial can be found on the link below. Browse to the eSourcing Portal: https://lgss.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender – Login to the portal with the username/password – A supplier’s eTendering manual and video tutorial on how to respond to an online tender can be found on the right hand side of the webpage. Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page.
(This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the pre-qualification questionnaire available from 9.11.2012. Perspective provider’s attention is drawn to Section 2 of the PQQ questions 2.1, 2.2, 2.3, 2.8 and 2.9 which hold pass or fail criteria with respect to financial capacity.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Article 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contract Regulations 2006 and as set out in the pre-qualification questionnaire available in the address in sections 1, 3 and 11 which are weighted accordingly.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Up to 6 of the highest scorers will meet the requirements to bid. Should scores become tied, all Bidders with tied scores will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

17358
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.12.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. The new primary school will form part of the North West Cambridge Development. For more information on the development visit http://www.nwcambridge.co.uk/.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: LGSS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be required from (Refer to address in part 1.1) If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.11.2012