Architectural Design Services Tender Camden

Architectural Design Services Tender Camden

Parliament Hill and William Ellis secondary schools- condition, suitability and sustainability project 2013-15 –Technical Design Consultancy services.

UK-London: Architectural and related services

2013/S 053-087148

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Camden
Argyle Street
For the attention of: Mark Everest
WC1H 8NG London
Telephone: +44 2079745514

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Housing and community amenities
Social protection
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Parliament Hill and William Ellis secondary schools- condition, suitability and sustainability project 2013-15 –Technical Design Consultancy services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Within the London Borough of Camden.
NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The appointment of a multi- disciplinary technical design team by the London Borough of Camden to support the delivery of the building works capital programme to Parliament Hill School (girls secondary) and William Ellis School (boys secondary). The project requires multi- disciplinary technical design team services inclusive of all design disciplines, together with other services including a CDM coordinator and Quantity Surveying services. The total budget including building works and inclusive of consultancy services is GBP 21.9 million (Parliament Hill school GBP 19.2million; William Ellis School GBP 2.7million). The building works are expected to be completed by April 2016. Technical Consultants fees are expected to be in the region of GBP 1.53 million – GBP 1.75 million. An option appraisal and feasibility studies have been conducted by a design and technical consultants These have identified various options for the re-organisation of the provision and providing basic building solutions. A new design team is required to review all the existing information and suggest appropriate design solutions for both schools. The new design team must provide the following: A. Architectural core design team services: – Architectural Design services including Landscape design; – Structural Engineering services- Building and Environmental Engineering services – Quantity Surveying services- CDM Coordinator services B. Specialist site surveys required for Planning Application, Building regulations and all statutory approvals including (but not restricted to) the following: – Accessibility (Disability Discrimination Act); – Rights of light matters; Conservation and Heritage;
– Tree Surveys; Biodiversity Surveys; Archaeological Surveys (desktop); – Transport; – Topographical; Acoustic Surveys; – Building Surveys; Party wall matters etc. NOTE: – Certain
additional site surveys and investigations required (e.g. Soil and Geotechnical Investigations) may
be required. The contract is to start as soon as possible and is anticipated to complete at the end of the Construction Works Contract Defects Liability Period (12 months after the anticipated completion on site date of 20.4.2016).
II.1.6)Common procurement vocabulary (CPV)

71200000, 71300000, 71400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Fees are expected to be in the region of GBP 1.53 million – GBP 1.75 million.
Estimated value excluding VAT:
Range: between 1 530 000,00 and 1 750 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 14.6.2013. Completion 20.4.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority will set out its requirements in the tender documents. A parent company guarantee or performance bond may be required. The contracting authority reserves the right to require deposits, guarantees or other forms of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the standard terms of payment detailed in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Providers applying as a consortium or joint venture must provide full details of each member of the consortium and confirm that the grouping Isa legal venture with joint and several liabilities. Each member will be jointly and severally responsible for the performance of the contract. In the case of a consortium bid a lead contractor will be required to represent the consortium.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire (PQQ).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with the information and formalities set out in Article47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 as set out in the Pre-qualification questionnaire (PQQ).
Minimum level(s) of standards possibly required: Please refer to the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with the information and formalities set out in Article 48of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 as set out in the pre-qualification questionnaire (PQQ).
Minimum level(s) of standards possibly required:
Please refer to the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: This to be selected based on criteria stated in the Pre-Qualification Questionnaire including relevant experience, technical capacity and capability etc. Successful candidates must pass all pass/fail criteria then the highest scoring candidates will be ranked and the highest ranking 5 will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

15.4.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To express an interest and receive more information about this contract you must register on our e-tendering system:

If you have not previously registered with us simply click on the New Supplier Link shown on this page and complete/submit the form. You will then receive an email quoting your unique system username and password which will enable you to access all the relevant documentation via the contract opportunities link on this page and also all future advertised contract exercises via this system. Further to item iv 1.2, the number of suppliers invited to tender will depend on the quality of responses received, but will be sufficient to ensure genuine competition. The Contracting Authority is not bound to accept the lowest or any tender and confirm that the issue of the Invitation to Tender or other tender documentation does not constitute any form of instruction. As such, the Contracting Authority accepts no responsibility for any costs in relation to the preparation or submission of tenders (or for the avoidance of doubt, PQQ’s). Please note that all prices must be quoted in GBP. The Contracting Authority undertakes to use its best endeavours to hold confidential any information provided in the proposal submitted, subject to the contracting authority’s obligations under law, including the Freedom of Information Act 2000. However, this does not give any cast iron guarantees of confidentiality as circumstances (for example an FOIA request or a court order) may arise which require disclosure and are outside the control of the Contracting Authority. The deadline for receipt of expressions of interest shall be deemed to be met upon the receipt of a completed pre- qualification form via the Councils e-tendering system only. The Contracting Authority is committed to delivering social, economic and environmental benefits to its residents and local businesses. When these are considered appropriate bidders may be requested to submit, as part of the ITT, details of their approach to delivering these local benefits including the payment of a living wage. Tenderers should be aware that the Contracting Authority reserves the right to hold interviews during the tender process. These might be scored as part of the tender, in which case the relevant criteria will be specified in the Invitation to Tender documents. In keeping with the Contracting Authority’s commitment to sustainability, please do not include any publicity material with your submission.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum ten calendar day (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into and to start proceedings where such action is necessary. Such additional information should be requested from the person stated in the contact details in section I.1 of this document. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006/5 (as amended)) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.3.2013