Architectural Design Services Tender Edinburgh

Appointment for a Design Team Easter Bush Campus Infrastructure.

United Kingdom-Edinburgh: Design consultancy services

2014/S 074-128217

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk

Internet address(es):

General address of the contracting authority: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: https://in-tendhost.co.uk/edinburghuni/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/edinburghuni/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/edinburghuni/aspx/Home

Further information can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Tenders or requests to participate must be sent to: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Margaret Lochhead
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316508202
E-mail: margaret.lochhead@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

EC/0638/PQQ Appointment for a Design Team Easter Bush Campus Infrastructure.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Edinburgh.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

79415200, 71220000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

EC/0638/PQQ Appointment of a Design Team Easter Bush Campus Infrastructure.
PQQ available via Intend and not the PCS portal.
PQQ available until the 15.5.2014.
PQQ to be returned no later than 12:00 noon on the 16.5.2014.
1. Summary of Project
A. Project Name: Easter Bush Campus Infrastructure
B. Estates Development Manager: Anna Stamp
C. Project Manager: Mal Thomson
D. Construction cost (excluding VAT):Between 1 – 5 million GBP
E. Main Contract type: Procurement route to be established
F. Anticipated start on site date: April 2015
G. Anticipated construction length: Multiple contracts up to end 2020
H. Award criteria: 60 percent quality and 40 percent cost
2. The Project Brief
The University’s 2025 Estates Study identifies the vision for the Easter Bush Campus as one of the world leading campus. Development of the campus is critical to the College of Medicine’s business expansion plans so the mixture of research, teaching, clinical, administration and support facilities will continue to grow in the next 10 years.
The University undertook a major infrastructure project during 2008 to 2012, investing in water, gas, roads and electrical to facilitate the capital building project being delivered during those years. With more captial building projects now planned further investment is required in the campus’s infrastructure as Easter Bush continues to grow.
To facilitate this need a new project has been given approval by the University Estates Committee – Easter Bush Campus Infrastrucutre Project 2014 – 2019.
An initial study by the University Estates Team have identified the variety of elements required to be delivered by the Infrastructure project. These elements have been established into 9 lots —
Lot 1 New HV Transformer Hubs
Lot 2 New HV Transformer ring
Lot 3 SUDS ponds
Lot 4 Water
Lot 5 Gas
Lot 6 Msc civil engineering to facilitate engineering strategy
Lot 7 Drainage
Lot 8 CCTV
Lot 9 Data and phones
Each lot will require its own engineering strategy. It is intended that design work to establish these strategies for all lots commences immediately. This will allow an overall engineering strategy for the campus to be produced for the end of RIBA Stage C and full costings to take place.
Thereafter each lot can be deliverd in isolation to each other and taken forward over the next 5 years as capital projects and funding come into line. These potential breaks between RIBA Stages need to be recognised in the fee proposal.
It is intended to make one appointment for a Design Team. The Design Team should either be made up from a multi-disciplne engineering consultancy or a lead consultant with a series of engineering sub-consultants. Either way a lead consultant needs to be identified as they will be responsible for management and co-ordination of the team, design and construction. As this is a management role the Lead Consultant can therefore come from any discipline.
Post RIBA Stage C, roll over to other lots will be subject to approval of business plans, funding availability and the satisfactory performance of the appointed Design Team.
Design Team services will be based on a percentage fee of estimated construction work (excluding VAT) relative to each lot. This percentage fee should include all multi discipline sub consultants and the lead consultant. As part of ITT successful teams will be asked to give combined fee bids for each lot separated into 3 stages – RIBA Stage C, RIBA D to H and RIBA J to L.
The Design Team should consist of –
Lead Consultant
Elecrical Engineering Consultant
Mechanical Engineering Consultant
Civil Engineering Consultant
There may be a need for very specialist sub-consultants to be procured at a later stage as the strategies develop e.g. CCTV, acoustician etc. In this circumstance the University will instruct the Design Team to accept the specialist as a sub-consultant.
The University will be directly appointing the following specialist* design (consultants) services. The Design Team appointed via this tendering exercise will be required to work with these consultants and other Design Teams working in the campus –
— CDM-Cordinator
— Landscape Architect
— Planning Consultant
— Quanity Surveyor
— Roads
— BREEAM
3. Overview Of Procurement Exercise
As a first step to awarding the design contract for this project, this Pre-qualification Questionnaire (PQQ) has been drafted in order to assess the ability of the companies who are seeking the appointment. The PQQ is marked out of 67 and the highest 5 companies will be invited to tender.
The ITT stage will comprise a percentage fee of the construction costs and a further questionnaire. Both will be marked and weighted as per award criteria to get a final cost/quality mark. All companies selected for the ITT stage will be invited for interview and the marks incorporated into the quality score.
4. Other information
To obtain the PQQ documentation please access the following url:
https://in-tendhost.co.uk/edinburghuni/aspx/Home

To Express Interest In this Tender, Select Tenders and then select current tenders and then view the details of the applicable advert.
Then Click on the Box ‘Express Interest’, then follow the registration / login details. If you have previously registered on this website you will require your User ID and Password.
Closing Date For Requesting Document’s: — 15.5.2014
Closing Date / Time for Submission’s: — 16.5.2014 no later than 12:00 noon.
PQQ documents are normally published to the secure area within 24 hours. If after this time you have not received your email advising the PQQ documents have been published to the secure area, then contact the Procurement Office by sending a message through the correspondence function.
An email will be sent to the Publish Email address supplied at registration when the documents have been published. You will then be able to login to the secure area and download the tender documents.
Submissions should be made via the web site, all documents should be uploaded to the website then press the Red button ‘Submit return’ (You may need to scroll the screen down to see this button)
You will then receive a receipt, print and retain a copy of this receipt. This is your confirmation of your submission.)The tender status will then confirm your documents have been submitted.
Online system help available at: —
https://in-tendhost.co.uk/edinburghuni/aspx/Help

Please Note: The University of Edinburgh does not charge a tender administration fee and documents will be published automatically to the secure area on the e-tendering website following expression of interest.
The University advises all suppliers that only the following file formats are acceptable as tender submissions.
All Microsoft Office file formats (or equivalent, though must be capable of being read by MS Office programs)
PDF files
ZIP files containing the above
jpeg images
Maximum File size = 20 Mb.
No other file types will be accepted unless specified in the PQQ and or tender.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed within the PQQ and or ITT documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within the PQQ and or ITT documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed within the PQQ and or ITT documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed within the PQQ and or ITT documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: None of the conditions have been ticked above as all applicable conditions will be detailed within either the PQQ and or ITT documentation.
Minimum level(s) of standards possibly required: All applicable standards will be detailed within either the PQQ and or ITT documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
None of the conditions have been ticked above as all applicable conditions will be detailed within either the PQQ and or ITT documentation.
Minimum level(s) of standards possibly required:
As all applicable standards will be detailed within either the PQQ and or ITT documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As detailed within the PQQ and or ITT documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Cost. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.5.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

16.5.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.7.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Please note the PQQ documentation is available via Intend and not the PCS portal.
PQQ to be returned no later than 12:00 noon on the 16.5.2014.
If applicable all additional information will be detailed within the PQQ and or ITT documentation
Please note within this advert notice reference is made to Lots 1-9. Please note we wish to appoint only one design team to undertake the full scope of service as detailed within this advert and PQQ document which mans that no division of lots will apply.
(SC Ref:300769)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.4.2014