Architectural and Engineering Services Guildford

Architectural and Engineering Services Guildford

Provision of Consultancy Services for Architectural, Engineering, Quantity Surveying, Contract Administration, Project Management and Associated Ancillary Services for residential development of two local authortity owned sites.

United Kingdom-Guildford: Architectural, construction, engineering and inspection services

2013/S 213-370399

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Guildford Borough Council
Neighbourhood and Housing Management Services, Millmead House, Millmead, Surrey
For the attention of: Rachel Dawson
GU2 4BB Guildford
UNITED KINGDOM
Telephone: +44 1483444311
E-mail: surveyingservices@guildford.gov.uk
Fax: +44 1483444202

Internet address(es):

General address of the contracting authority: www.guildford.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Consultancy Services for Architectural, Engineering, Quantity Surveying, Contract Administration, Project Management and Associated Ancillary Services for residential development of two local authortity owned sites at (i) Corporation Club site, Slyfield Green, Guildford and (ii) 14a to 18, Ladymead, Guildford.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: The Borough of Guildford, Surrey, United Kingdom.
NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Council is proposing to redevelop two residential sites. The sites are:
(i) Corporation Club Site at Slyfield Green, Guildford: Proposed development 12 new homes, comprising houses (ii) 14a to 18 Ladymead, Guildford: Proposed development of 12 new homes comprising flats.
Planning approval has been obtained for the Ladymead development. Planning approval for the site at Slyfield has not yet been sought. The Council proposes to appoint architectural, engineering, QS and project management services to (i) develop the 14a to 18 Ladymead scheme from planning approval stage through to completion of the entire development on site, ready for occupation by tenants (ii) develop the Corporation Club, Slyfield scheme from pre planning application stage through the planning process to completion of the entire development on site, ready for occupation by tenants.
II.1.6)Common procurement vocabulary (CPV)

71000000, 71200000, 71220000, 71240000, 71250000, 71221000, 71500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Consultancy services are required to take the schemes for both proposed developments (14a to 18 Ladymead site and Corporatoon Club site, Slyfield Green) from detailed planning application stage (in the case of the Ladymead scheme) and from pre planning application stage (in the case of the Slyfield scheme) to completed development of each housing scheme, to include all architectural, engineering, quantity surveying, contract administration,project management and associated ancillary functions to produce detailed designs, specifications, PQQ and tender documents for construction contractors for the new homes and the site infrastructure (landscaping,roads, paths, parking, drains, sewers and all other below and above ground services etc), obtain and evaluate tenders in accordance with criteria to be agreed and the Council’s Constitution for constructors and to provide all pre and post construction contract project management and contract administration functions through to final completion on site and delivery of the fully completed built schemes,
ready for occupation by tenants and to final account at the end of the defects liability period for the construction phases for both developments.
Estimated value excluding VAT:
Range: between 200 000 and 370 000 EUR
II.2.2)Information about options

Options: yes
Description of these options: Should the Council consider that significant matters affecting the proposed scale or timetable of the project arise, appropriate options for dealing with such matters will be considered and may be developed and implemented.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.1.2014. Completion 30.6.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please refer to the pre-qualification questionnaire and tender documentation. The Contracting Authority will reserve the right to require a parent company guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the tender documentation at the ITT stage.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Single legal entity required.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Yes, as set out or referred to in the invitation to tender. The Contracting Authority will reserve the right to require sub contrators or consortium members to provide collateral warranties.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Should be of a technical and professional capacity and competency needed to fulfill the contract.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and regulatioon 24 of the Public Procurement Regulations 2006 (as amended). Evidence of financial soundness will be required.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire. Must be a financially sound and robust organisation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Article 48 of Directive 2004/8/EC and regulation 25 of the Public Contracts Regulations 2006 (as amended). The Contracting Authority will require evidence of successful perfromance and accomplishment in equivalent schemes. Minimum levels: As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Participating consultancy services must be have the technical capacity to fullfill the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.12.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Requests to participate, i.e, requests for PQQs, should be made to SurveyingServices@guildford.gov.uk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand, London
London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorpoprate a minimum 10 calender day standstill period at the point that the contract award decision is notified to Candidates in accordance with the Public Contracts Regulation 2006 (as amended) (‘the Regulations’). Aggrieved parties who have ben harmed or who are at risk by breach of the Regulations may take action in the High Court (England, Wales and Northern Ireland) in accordance with Regulation 47 (Part 9 of the Regulations).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.10.2013