Architectural Services Framework Agreement

Knightstone Housing Association – Architectural and Associated Services Framework Agreement.

United Kingdom-Worle: Architectural, construction, engineering and inspection services

2013/S 216-376096

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Knightstone Housing Association Limited
Weston Gateway Business Park Weston-Super-Mare Somerset
Contact point(s): Ark Housing Consultancy
For the attention of: Peter Hodgson
BS24 7JP Worle
UNITED KINGDOM
Telephone: +44 1242252877
E-mail: khaprocurementarch@arkconsultancy.co.uk
Fax: +44 1242228519

Internet address(es):

General address of the contracting authority: http://knightstone.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

SHAL Housing Limited
2 King Square, Bridgewater, Somerset
TA6 3DG Bridgewater
UNITED KINGDOM

Alliance Homes
40 Martingale Way, Portishead
BS20 7AW Portishead
UNITED KINGDOM

Arc Developments (South West) Ltd
c/o Knightstone Housing Association, Weston Gateway Business Park, Weston-super-Mare
BS24 7JP Worle
UNITED KINGDOM

Bristol Community Housing Foundation
400 Filton Avenue, Horfield
BS7 0LJ Bristol
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Knightstone Housing Association – Architectural and Associated Services Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Bristol, Bath and North East Somerset, North Somerset, South Gloucestershire, Sedgemoor, Taunton Deane, West Somerset, Mendip and South Somerset.
NUTS code UKK11,UKK12,UKK23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 600 000 and 800 000 GBP

II.1.5)Short description of the contract or purchase(s)

Knightstone Housing Association seeks to establish a four (4) year framework agreement (the ‘Framework Agreement’) to secure framework partners to provide Architectural and associated consultancy services to support the delivery of its future new homes development programme. “Associated services” include provision of Code for Sustainable Homes, HQIs and Building for Life assessments, Certified Passivhaus (CEPH) design and planning consultancy.
Successful Service Providers will provide consultancy services for works contracts that are predominantly new build housing schemes but may involve refurbishment and non-residential accommodation (retail, commercial, community and
environmental projects).
JCT standard forms of contract, the NEC suite of contracts, bespoke development agreements and other
partnering forms of contract may be used.
Service contracts will be awarded under the framework agreement on the basis of the criteria set out in the
Invitation to Tender documentation. The specific services required from consultants may vary according
to the project (but the full range of possible services will be set out in the ITT). Service Contracts will be
awarded under the framework agreement either by way of direct call off or by mini-tender. Knightstone Housing
Association (and other client organisations named at Annex A) reserve the right to award a service contract to a
consultant outside of the framework agreement. Service contracts called off under the framework may continue
beyond the 4 year period of the framework, to coincide with completion of any particular scheme or programme
of schemes, which commenced during the term of the framework agreement.
As the Framework is open to other organisations, all of the organisations listed at Annex A will be entitled to use
the services of the Service Providers called off from the framework agreement.

II.1.6)Common procurement vocabulary (CPV)

71000000, 71200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The range of expenditure for the 4 year period of the Framework Agreement is envisaged to be between 600,000 and 800,000 GBP.
Estimated value excluding VAT:
Range: between 600 000 and 800 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Invitation to Tender Document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and Severally Liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Continuation as a Service Provider on the Framework will be subject to a satisfactory review of performance across a range of relevant performance criteria which will be detailed in the Invitation to Tender documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Relevant details will be provided in the Pre Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete a Pre-Qualifying Questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EC.
Minimum level(s) of standards possibly required: As set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Bidders will be required to complete a Pre-Qualifying Questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EC.
Minimum level(s) of standards possibly required:
As set out in the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 12
Objective criteria for choosing the limited number of candidates: As detailed in the Pre Qualification Questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.12.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

A PQQ must be completed and returned with the request to participate. To obtain a PQQ please use the email address knightstoneprocurementea@arkconsultancy.co.uk. Bidders can request a PQQ until 17:00, Monday 9.12.2013. The contracting authority will not accept requests for PQQ’s after this date. Bidders who request a PQQ will also be provided with a MOI (Memorandum of Information), which provides outline information in relation to the services being procured.

These services will cover projects across a range of locations that form the focus of Knightstone’s development activity comprising, but not restricted to, the local authority areas of Bath and North East Somerset, Bristol, Mendip, North Somerset, Sedgemoor, South Gloucestershire, South Somerset, Taunton and West Somerset.
The framework will also be open to the following organisations: Arc Developments (South West) Limited Knightstone’s Key West Consortium, including Bristol Community Housing Foundation, SHAL Housing, Alliance Homes and future members.
No call off contracts are guaranteed to those appointed to the framework and Knightstone Housing Association reserves the right not to put in place a framework in relation to this notice. No compensation or other costs of any kind will be paid if Knightstone Housing Association decides not to award a framework agreement for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
All documents to be priced in Sterling and all payments to made in GBP.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Knightstone will incorporate a minimum 15 calendar day Standstill Period following notification to unsuccessful applicants of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 (SI2009/2992) provide for aggrieved parties who have been harmed or at risk of harm by breach of the Rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 3 months. Where a contract has not been entered into, the Court may order the setting aside of the award decision, or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may generally only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Jonathan Thornton
Knightstone Housing Association Weston Gateway Business Park Weston-Super-Mare
BS24 7JP Worle
UNITED KINGDOM
Telephone: +44 1934524300

VI.5)Date of dispatch of this notice:6.11.2013