Architectural Services Tender Stratford-upon-Avon

Architectural Services Tender Stratford-upon-Avon

The RSC is looking to appoint an architect led design team to deliver the design associated with our proposed costume workshop redevelopment project.

United Kingdom-Stratford-upon-Avon: Architectural services for buildings

2013/S 169-293596

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Costume Workshop Project
Royal Shakespeare Company, Waterside
Contact point(s): The Royal Shakespeare Company
For the attention of: Peter Bailey
CV37 6BB Stratford-upon-Avon
Telephone: +44 1789272265
Fax: +44 1789272509

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Costume Workshop Project.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Waterside, Stratford-upon-Avon, UK.
NUTS code UKG13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The RSC is a major British theatre company, based in Stratford-upon-Avon, Warwickshire and has an extensive national and international reach. The company employs approx. 1000 staff and produces around 16 productions a year from its home in Stratford-upon-Avon and plays regularly in London, Newcastle upon Tyne and on tour across the UK and worldwide.
The Victorian buildings on Waterside, formerly the ‘scenery workshop’ across the road from the Stratford theatres have housed the RSC’s costume workrooms since the 1950’s. Skills and disciplines in the workshop range from Men’s and Ladies costume construction to footwear and armoury; millinery to dyeing and printing; then fitting and finishing. The rooms vary from ‘pokey to spacious’, work light is variable, access is poor, floor levels do not match or align, space is confined by the perimeter and there is no lift – all contributing to some minor health and safety issues.
The costs of doing nothing to improve these workrooms are increasing year on year. These include temporary maintenance on the existing building to fix leaks, repair windows and replace antiquated boilers and other infrastructure; spend on additional heating and cooling appliances due to the building leaking hot and cold air; outsourcing some costume work due to inadequate capacity – regular additional spend of GBP 100k pa is not uncommon. These factors alone justify redevelopment.
The RSC, with its new theatre building, has now aspired to exciting new technologies in all its stage operating departments. The scenery workshops on the outskirts of Stratford were purpose built for construction and fabrication, whereas the Costume buildings in Waterside restrict the ability to grow or redevelop, and to rethink of the structure the costume department into skill sharing and the development of craft and artisan expertise. The current space and poor facilities often constrain the RSC to out of date and old fashioned processes. The RSC also aspires to teach, train and nurture the very skills that it has garnered over the years which the theatre industry recognizes are talents that are in danger of being lost when senior members of the department retire. The future could include trainees, apprentices and mentors all working within the facility.
The RSC is looking to appoint an architect led design team to deliver the design associated with our proposed costume workshop redevelopment project. The initial phase of the design work will take the project through to the completion of RIBA Stage D. This will support our Arts Council Stage 2 application, which if successful, will see the design team remobilised to complete the detailed design phases and prepare tender and construction drawings. The project is likely to be procured using a traditional procurement methodology.
The scope will include:
– architecture including fit out elements;
– structural engineering;
– services engineering;
– lighting design;
– access consulting;
– acoustic design;
– CDMC services;
– fire engineering and consultancy;
– BREEAM assessment;
– ecology and environmental advice.
The scope will not include the project manager, cost consultant, town planning advisor (including associated technical, environmental and heritage advisors), neighbourly matters, legal and insurance advice, surveys requiring contractors, topographical or measured surveys and hazardous material surveys or decant from the current premises and reoccupation.
II.1.6)Common procurement vocabulary (CPV)

71221000, 71223000, 71321000, 71334000, 71313200, 71317100, 71318100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

One contract for integrated design services with the value and duration as set out below.
Estimated value excluding VAT:
Range: between 300 000 and 450 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be set out in contract attached to the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Integrated team appointment in form to be set out in the Invitation to Tender.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire (PQQ).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ.
Minimum level(s) of standards possibly required: As set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ.
Minimum level(s) of standards possibly required:
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RSC CW 001
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.9.2013 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.10.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

As set out in the PQQ. The PQQ is available on request by email to

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

UK Courts

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The client will incorporate a minimum of 10 calendar days standstill period at the point where information
on the award of the contract is communicated to tenderers. This period allows tenderers the possibility of
reviewing and challenging the award before the contract is entered into. If any complaint or appeal cannot be
otherwise resolved the Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have
been harmed or are at risk of harm by breach of the rules to take legal action. Tenderers should be aware that
any such action should generally be brought within 30 days of the alleged breach and ideally as promptly as
Where a contract has not been entered into the court may order the setting aside of the award decision or order
the contracting authority to amend documents and may award damages. Damages may also be available after
the contract has been entered into but at this point (i.e. after the has been contract is entered into) the grounds
for setting aside the contract are more limited.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: