Architectural Tender National Trust

Architectural Tender National Trust

The National Trust wishes to appoint a consortium design team (or multi-disciplinary practice) in connection with the design of “Knole Studios” – a conservation studio complex for the conservation and repair of the historic contents, including space for public engagement and training – and also for a re-design of the existing restaurant including an extension to increase capacity.

UK-Swindon: architectural and related services

2012/S 79-130019

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

National Trust
Heelis, Kemble Drive, Swindon, Wiltshire
Contact point(s): Senior Project Manager
For the attention of: Richard Hill
SN2 2NA Swindon
Telephone: +44 7808889553

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: National Trust
Knole, Sevenoaks, Kent
Contact point(s): Richard Hill
For the attention of: Richard Hill
TN15 0RP Sevenoaks

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: National Trust
Knole, Sevenoaks, Kent
Contact point(s): Richard Hill – as above
TN15 0RP Sevenoaks

Tenders or requests to participate must be sent to: National Trust
Knole, Sevenoaks, Kent
Contact point(s): Richard Hill – as above
TN15 0RP Sevenoaks

I.2)Type of the contracting authority

Other: Registered Conservation Charity
I.3)Main activity

Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Design Team Services (Studios & Restaurant) – “Inspired By Knole” Project.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Knole, Sevenoaks, Kent, TN15 0RP.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The National Trust wishes to appoint a consortium design team (or multi-disciplinary practice) in connection with the design of “Knole Studios” – a conservation studio complex for the conservation and repair of the historic contents, including space for public engagement and training – and also for a re-design of the existing restaurant including an extension to increase capacity.
II.1.6)Common procurement vocabulary (CPV)

71200000 – FG25, 71210000 – FG25, 71220000 – FG25, 71240000 – FG25, 71250000 – FG25, 71310000 – FG25, 71000000 – FG25, 71500000 – FG25, 71800000 – FG25

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The “Inspired by Knole” project focuses on Knole, in Sevenoaks, Kent. Knole is considered to be one of the great ducal palaces of England and its story spanning over 500 years also makes it one of the most extraordinary. Surrounded by a medieval deer park, Knole is vast in scale. Its remarkable complex of stone ranges around seven courts which, with its turrets and gables has been likened to a medieval town, covers an area of four acres. Though its size suggests long organic growth, it remains largely as it was by about 1610, built by archbishops of Canterbury in the later 15th and early 16th century and dramatically recast by Thomas Sackville (1536-1608), 1st Earl of Dorset, in a few astonishing years from 1605 to 1608. The Sackville family has lived here ever since, with the National Trust accepting ownership and responsibility for its care in 1946. It is physically the largest private home in England and the only one of its scale to remain, as it was built, in an English vernacular tradition.
The “Inspired by Knole” project will deliver a transformative experience for visitors to one of the country’s most important historic houses. It is driven by the Trust’s objective of Bringing Places to Life, and addresses the strategic ambition of Improving Conservation and Environmental Performance.
Part of the project is the need to conserve the internationally important collections at Knole which, in turn, provides an opportunity to deliver this work in a new and engaging way through the creation of conservation studios. The medieval barn and hayloft are the areas identified for the new studio complex. Purpose-designed conservation studios and stores will enable us to conserve many of the objects in the collection on site and will be a place where the public can actively participate in our work, as well as learning about conservation techniques used in looking after the objects. Accessible storage will enable visitors to see objects in detail and under studio lighting and to learn about the process of understanding and recording that accompanies conservation practice. Arts studios and an exhibition space will provide room for a variety of events such as conservator or artist-led seminars and workshops or for the use of community arts groups. The studios will also become the focal point for a crucial element of the project – skills development. The Studios will provide a constantly changing picture of our work at Knole and will guarantee that we have a high number of repeat visits.
In addition to the Knole Studios we plan to refurbish the existing restaurant and provide additional seating capacity in a new building within the adjacent courtyard. The new catering facilities should follow the emerging Catering Strategy clearly reflecting the spirit of place and character of Knole.
The Architect will be required to assemble a consortium design team including Structural Engineer, M&E Consultant and any other specialist designers considered necessary but excluding Quantity Surveyor and CDM-C who will be procured separately by the National Trust. The Design Team (service provider) will be required to produce detailed plans and specifications and act as contract administrator from RIBA Stage C through to RIBA Stage L and completion. The selected service provider will assist the Client in preparing the detailed scheme for the main construction and adaptation works, to enable the detailed design work to be completed in accordance with the project programme/timetable. The service provider will also be expected to work closely with the Client’s project delivery team, attending regular project meetings. The service provider will lead and develop the detailed design solutions, including identifying the appropriate construction, repair and adaptation method, to enable development of the specifications and working drawings and thereby enable tendering of the main works project following the OJEU procurement rules. Working closely with the Regional Procurement Manager, the service provider will lead the team in advising the Client as to the most appropriate tender approach including preparation of Tender documentation and design of evaluation criteria. In collaboration with the Regional Procurement Manager, the service provider will manage the tender process, identifying suitable contractors and specialists to be included in the Tender list. This will include, in conjunction with other specialists, obtaining tenders and conducting evaluation of bids against pre-defined criteria to enable appointment of contractors.
The service provider will complete appointment of contractors and prepare contracts and pre contract documentation to ensure site is prepared for handover to the selected main works contractor. The service provider will act as contract administrator, ensuring regular updates are available for the Client, and information required by all parties is communicated efficiently and effectively throughout the duration of the project to practical completion. The service provider will also ensure that practical completion and final inspections are made and ensure specifications have been met, and that final accounts are agreed and settled, and will assist the client in preparation of project documentation and post project review. The service provider may be required from time to time to carry out other activities in relation to the project which are not specified above. Such activities shall not materially extend the scope of the service provider’s involvement in the project.
All designs will conform to the National Trust’s conservation and environmental policies.
Estimated value excluding VAT:
Range: between 2 000 000,00 and 2 300 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 37 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantees may be required. Evidence of cover for professional indemnity, employer liability and third party liability will be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments to be made in stages (in accordance with a drawdown to be agreed with the Client).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 45 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006 (as amended):
1. All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate have not been the subject of a conviction by final judgment for one or more of the reasons listed below:
(a) participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA (1);
(b) corruption, as defined in Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively;
(c) fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(d) money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
2. All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
Failure to provide such declarations will result in the candidate being declared ineligible for selection to participate in this procurement process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: 1. All candidates will be required to provide a reference from their bank.
2. All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
3. All candidates will be required to provide financial statements covering the previous 3 financial years, and including the total turnover of the candidate and the turnover in respect of activities which are of a similar nature to the subject matter of this notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates must provide:
1. A comprehensive formal statement of the candidate’s technical capabilities.
2. Evidence of the candidate’s ability to work on buildings of particular historic or architectural interest, including details of relevant experience as appropriate.
3. A statement of the candidate’s average number of staff and managerial staff in each of the 3 previous years.
4. Details of the educational and professional qualifications of the candidate’s managerial staff, and those of the named person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
5. A copy of the candidate’s company quality policy statement, together with evidence showing that the candidate’s company quality system is compliant to a relevant quality standard.
6. Details of work similar to that required under this notice, which has been carried out by the candidate for a minimum of 3 other clients within the last two years, including relevant descriptions, plans and/or photographs of the works, and contact details of the clients for whom those works were carried out.
7. An inidication of the proportion of the contract which is the subject of this notice, and the precise nature of the work, which the candidate would propose to sub- contract.
8. In the event that the candidate is unable to demonstrate direct experience of work similar to that required under this contract, in respect of buildings of particular architectural or historic interest, such other information as will enable the contracting authority to assess the candidate’s ability to carry out such work.
9. Evidence of effective collaborative working with other parties, relevant to projects of a similar nature and complexity.
Minimum level(s) of standards possibly required:
Evidence of sound business structure, strong technical capabilities, and adequate staffing arrangements is essential.
Membership of a relevant recognised professional body is essential – e.g. RIBA, RICS or equivalent. Full Conservation accreditation is essential.
Recent experience of working on Grade 1 Listed buildings (or equivalent) is essential.
A working knowledge of relevant Conservation projects and relevant repair philosophies (e.g. Burra Charter or similar) is essential.
Evidence of an acceptable quality management system is essential.
Evidence of ability to work collaboratively with clients, contractors, and other professional specialists, relevant to projects of a similar nature and complexity, is essential.
Knowledge and experience of working on buildings of similar character to Knole would be beneficial.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As set out in section III above. Further information about the methodology for evaluation of candidates’ submissions is set out in section VI.3.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.5.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Candidates are required to include the following with their application to participate. This information should be provided in CD-ROM format (3 copies).
1. A declaration in response to Section III.2.1.
2. The documents requested in Section III.2.2.
3. Detailed information in response to each point contained in Section III.2.3.
Applications will be assessed as follows:
1. Assessment of responses to Sections III.2.1 will be on a pass/fail basis. Candidates not achieving a “pass” result shall be disqualified from further consideration.
2. Assessment of responses to Section III.2.2 will be on a pass/fail basis. In addition to information submitted by candidates, the contracting authority may obtain and take into account independent financial reports obtained from recognised third parties. Candidates not achieving a “pass” result shall be disqualified from further consideration.
3. In respect of responses to Section III.2.3, failure to provide appropriate evidence in support of any element which is described as “essential” will disqualify the candidate from further consideration. Where such evidence is provided within the application, it will be evaluated and scored.
4. In responses to Section III.2.3, inclusion of evidence concerning elements which are described as “desirable” or “beneficial” is not mandatory, but if provided, such evidence will be assessed and scored.If no evidence is provided, a score of zero shall be awarded for that element.
5. Each element shall carry a maximum score of 20 points.
6. All elements described as “essential” shall carry equal weighting.
7. Other elements shall carry a weighting of 50 % of that applied to “essential” elements.
8. Weighted total scores shall be ranked. From the top-scoring candidates, it is envisaged that up to 5 candidates may be selected to receive the Invitation to Tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

As set out in Section I.1

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority shall comply with the requirements of regulations 29A and 32 of the Public Contracts Regulations 2006 (which incorporates Directive 2004/18/EC into English law) as amended to incorporate the requirements of the Remedies Directive(2007/66/EC) when notifying economic operators of the outcome of this procurement.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.4.2012