Architecture Consultancy Oxfordshire and Cheshire

The services will be used for any construction projects at these sites within a value range between GBP 10 000 and GBP 4 000 000 each.

United Kingdom-Swindon: Architectural design services

2014/S 242-426309

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UK Shared Business Services Ltd
North Star House, North Star Avenue
Contact point(s): Construction Team Procurement
SN2 1FF Swindon
UNITED KINGDOM
Telephone: +44 1793867000
E-mail: constructionteam@uksbs.co.uk

Internet address(es):

General address of the contracting authority: www.uksbs.co.uk

Further information can be obtained from: UK Shared Business Services Ltd
North Star House, North Star Avenue
SN2 1FF Swindon
UNITED KINGDOM
E-mail: expressionofinterest@ccs.gsi.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: UK Shared Business Services Ltd
North Star House, North Star Avenue
SN2 1FF Swindon
UNITED KINGDOM
E-mail: expressionofinterest@ccs.gsi.gov.uk

Tenders or requests to participate must be sent to: UK Shared Business Services Ltd
North Star House, North Star Avenue
SN2 1FF Swindon
UNITED KINGDOM
E-mail: expressionofinterest@ccs.gsi.gov.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: scientific research

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Science and Technology Facilities Council
Polaris House, North Star Avenue
SN2 1SZ Swindon
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

STFC Oxon and Cheshire, Architecture Consultancy.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKJ14,UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Architectural services for the Science and Technology Facilities Council primary sites at the Rutherford Appleton Laboratory, Didcot, Oxon and at the Daresbury Laboratory, nr Warrington, Cheshire.
The services will be used for any construction projects at these sites within a value range between GBP 10 000 and GBP 4 000 000 each.

II.1.6)Common procurement vocabulary (CPV)

71220000, 71210000, 71241000, 71248000, 71400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provision of architectural consultancy services at the two primary STFC research and development sites, in accordance with the RIBA Plan of Work 2013 Stages 0-7, primarily for single stage design and build new or refurbishment construction projects. Capital projects with a value in excess of GBP 4 000 000 will not be included within the scope of this Framework.
Estimated value excluding VAT:
Range: between 25 000 and 3 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2017

Information about lots

Lot No: 1Lot title: Didcot, Oxon, Architectural consultancy

1)Short description

See 11.2.1 above.

2)Common procurement vocabulary (CPV)

71220000, 71241000, 71248000, 71400000

3)Quantity or scope

See 11.2.1 above.
Estimated value excluding VAT:
Range: between 25 000 and 2 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

Lot No: 2Lot title: Daresbury Laboratory, Cheshire, Architectural consultancy

1)Short description

See 11.2.1 above.

2)Common procurement vocabulary (CPV)

71220000, 71241000, 71248000, 71400000

3)Quantity or scope

See 11.2.1 above.
Estimated value excluding VAT:
Range: between 25 000 and 1 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent Company and/or other guarantees of performance and financial liability may be required if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made against agreed and authorised stage payment applications. Bids to be priced in pounds sterling (GBP).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium to have a designated Lead Service Provider, all members will have joint and several liability in respect of the obligations and liabilities to the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter VII, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to a Request for Information.
This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing suite. To participate in this procurement, participants must first be registered on the e-Sourcing suite.

If bidders have not yet registered on the e-Sourcing suite, this can be done on-line at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which the bidder is registering, who will be entering into a contract if invited to do so.

Full instructions for registration and use of the system can be found at http://ccs.cabinetoffice.gov.uk/i-amsupplier/respond-tender

Once the bidder has registered on the e-Sourcing suite, a registered user can express an interest for a specific procurement.

This is done by emailing: expressionofinterest@ccs.gsi.gov.uk The email must clearly state:

— the name and reference number for the procurement the bidder wishes to register for;
— the name of the registered supplier;
— the name and contact details of the registered individual sending the email.
Crown Commercial Service will process the email and then enable the bidder to access the procurement on-line via the e-Sourcing suite. the registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFx event. (RFx= (tender process)
Please note that it is your responsibility to access these emails on a regular basis to ensure that you have sight of all relevant information.

For technical assistance on the use of the eSourcing suite, please contact Crown Commercial Service Help-desk: Free-phone +44 3450103503; email: supplier@ccs.gsi.gov.uk

Training support to respond to a requirement is available to bidders at: http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx

Responses must be published by the date in IV.3.4.

III.2.2)Economic and financial ability

The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1

We will also require to see at least one of the following documents (note — if you have been trading for more than 3 years we will require you to produce Document 1):
Document 1 — A copy of your audited accounts for the most recent 2 years.
Document 2 — A statement of your turnover, profit and loss account and cash flow for the most recent year of trading.
Document 3 — A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position.
Document 4 — Alternative means of demonstrating financial status if trading for less than a year.
Document 5 — Parent Company accounts (if applicable).
Document 6 — Deeds or guarantee.
Document 7 — Accountants references.
Document 8 — Management accounts.
Document 9 — Financial projections including cash flow forecasts.
Document 10 — Details and evidence of previous contracts.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to the Request for Proposal.

The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1. The Contracting Authority may have regard to any of the following means in its assessment:

(a) list of the works carried out in the past 5 years,
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract.
Accredited to ISO9001:2008 or equivalent and any subsequent revisions.
Accredited or working towards ISO14001 or.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.1.2015 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.1.2015 – 11:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority expressly reserves the right not to award any contract as a result of the procurement process commenced by publication of this notice; and to make whatever changes it may see fit to the content and structure of the procurement and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Procurement Policy Manager
E-mail: policy@uksbs.co.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Procurement Policy Manager
E-mail: policy@uksbs.co.uk

VI.5)Date of dispatch of this notice:

11.12.2014