Architecture Design Consultancy Services Pembrokeshire

Architecture Design Consultancy Services Pembrokeshire

This notice is being submitted to OJEU on a voluntary basis and is not subject to OJEU rules. The Milford Dock Master Plan was granted outline planning permission in 2015 following a 4 year planning process.

United Kingdom-Milford Haven: Project and design preparation, estimation of costs

2015/S 162-297093

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Milford Haven Port Authority
Gorsewood Drive, Pembrokeshire
For the attention of: Caroline Thomas
SA73 3ER Milford Haven
Telephone: +44 1646696100

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: Milford Haven Port Authority
Gorsewood Drive, Pembrokeshire
SA73 3ER Milford Haven
Telephone: +44 1646696100

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Milford Haven Port Authority
Gorsewood Drive, Pembrokeshire
SA73 3ER Milford Haven
Telephone: +44 1646696100

Tenders or requests to participate must be sent to: Milford Haven Port Authority
Gorsewood Drive, Pembrokeshire
Contact point(s): Procurement
For the attention of: Caroline Thomas
SA73 3ER Milford Haven
Telephone: +44 1646696100

I.2)Type of the contracting authority

Other: Trust Port — an independant, commercially run organisation with statutory responsibilities

I.3)Main activity

Other: Port Operations

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Architecture Design Consultancy Services – Milford Dock Master Plan.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Milford Dock, Milford Haven, Pembrokeshire.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This notice is being submitted to OJEU on a voluntary basis and is not subject to OJEU rules.
The Milford Dock Master Plan was granted outline planning permission in 2015 following a 4 year planning process.
To support POMH teams with the ongoing strategic development of the Milford Dock Master Plan by creating a comprehensive design brief which will deliver continuity across all elements of the Milford Haven Dock development and which will provide clear direction to all future developers of land, buildings and public realm areas. A creative agency will be appointed shortly, the Master Plan Brand/Corporate Identity which then emerges will be submitted to the design agency.
Design Brief:
— POMH is seeking the development of a design brief which, takes into account the emerging master plan and can be applied across all of the proposed mix of economic and social uses.
— Creates a unique identity that will support the promotion of the dock as a future destination in the UK.
— Exploits the topography, landscape and environment of the dock and its surroundings.
— Takes into account the history and heritage of the dock and the location of existing heritage buildings.
— Is economically realistic and is deliverable without materially impacting the viability of individual uses within the development scheme.
— Accords with policy, guidance and urban design best practice.
— Defines the theme or themes to be adopted throughout the whole of the development as it proceeds.
The primary deliverable will be a design guide document which will be of real practical use to inform the designers of all elements of the Master Plan. The appointed architect will also need to commit to supporting the design guide to obtain acceptance by the local planning authority via positive engagement with stakeholders in conjunction with Port of Milford Haven staff and other relevant consultants.
We are generally following the RIBA ‘Plan of Work Toolbox’ in terms of progressing the development. As a wide Master Plan, we are generally in Stage 1 — ‘Preparation and Brief’ and it will be appreciated that individual projects are likely to their own separate plans of work which will branch out from the end of Stage 1. Whilst the work to be delivered as part of this brief does not neatly fit into this staged approach, it will be an important reference document to inform designers of the specific requirements for these branched out plans of work as it will be fundamental to guiding the architectural and public realm design in order to create an overall development style and flow, which gives the clear indication that it is 1 ‘joined up’ scheme, albeit 1 which is delivered over a number of years.
The nature of the Master Plan and the ongoing work confirms that the phasing of the work will remain flexible as will the type of development in each phase. This will need to be reflected in the final deliverable documents.
In order to assist with understanding the project to date and the way that thinking is developing in a variety of ways we have the following documents available:
— Final Master Plan documents as submitted to Pembrokeshire County Council (Turley),
— Current thinking on the phase 1 development (KKA),
— Current thoughts of our development partner (Cushman and Wakefield),
— Current thoughts of our internal marketing team (presentation dated 18.8.2015).

Note: To register your interest in this notice and obtain any additional information, please visit the Sell2Wales website at

II.1.6)Common procurement vocabulary (CPV)

71242000, 72242000, 71230000, 79415200, 79421200, 71220000

II.1.7)Information about Government Procurement Agreement (GPA)


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

11.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 11.12.2015

IV.3.8)Conditions for opening of tenders

Date: 14.9.2015 – 12:00


Port of Milford Haven, Pembrokeshire.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref: 32690).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: