Archive Digitisation Framework – Scotland
Archive Digitisation Framework Agreement to provide an archive digitisation service in relation to images from the HES collections to enable access to its nationally significant materials.
United Kingdom-Edinburgh: Archiving services
2018/S 166-378659
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Longmore House, Salisbury Place
Edinburgh
EH9 1SH
United Kingdom
Contact person: Vicky Shanley
Telephone: +44 1316688866
E-mail: procurement@hes.scot
Fax: +44 1316688877
NUTS code: UKM75
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164
I.1)Name and addresses
Ladywell House, Ladywell Road
Edinburgh
EH12 7TF
United Kingdom
Telephone: +44 1313144269
E-mail: russell.day@nrscotland.gov.uk
Fax: +44 1313144256
NUTS code: UKM75
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
I.1)Name and addresses
20a Inverleith Row
Edinburgh
EH3 5LR
United Kingdom
Telephone: +44 1312482815
E-mail: ggallagher@rbge.org.uk
NUTS code: UKM
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11182
I.1)Name and addresses
National Galleries of Scotland, 73 Belford Road
Edinburgh
EH4 3DS
United Kingdom
Telephone: +44 1316246214
E-mail: mbrowne@nationalgalleries.org
Fax: +44 1314672802
NUTS code: UKM75
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11042
I.2)Information about joint procurement
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Archive Digitisation Framework
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
The Purchaser is seeking Supplier(s) for this Archive Digitisation Framework Agreement to provide an archive digitisation service in relation to images from the HES collections to enable access to its nationally significant materials. The majority of items are to be digitised from mounted prints, although there are also 35mm slides and microfiche to be digitised — see list:
1) Unmounted/Mounted photographic prints;
2) Photographic prints in albums;
3) Glass plate/Acetate negatives;
4) Drawings rolled/flat;
5) Bound volumes;
6) Loose papers;
7) 35mm slides;
8) Microfiche;
9) Videos/AV.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The Purchaser is seeking Supplier(s) for this Archive Digitisation Framework Agreement to provide an archive digitisation service in relation to images from the HES collections to enable access to its nationally significant materials. The majority of items are to be digitised from mounted prints, although there are also 35mm slides and microfiche to be digitised — see list:
1) Unmounted/Mounted photographic prints;
2) Photographic prints in albums;
3) Glass plate/Acetate negatives;
4) Drawings rolled/flat;
5) Bound volumes;
6) Loose papers;
7) 35mm slides;
8) Microfiche;
9) Videos/AV.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The Framework Agreement will commence on the 1.11.2018 for a period of 2 years and expire on the 31.10.2020.
The Purchaser reserves the right to extend the Framework Agreement for a further 24 months subject to satisfactory performance and continued requirement.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can
Provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above. With reference to ESPD (Scotland) question 4B.5, it is a requirement of this contract that bidders hold, or can commit to obtain, prior to the
Commence of any subsequently awarded contract, the types and levels of insurance indicated below:
— Employers (compulsory) Liability Insurance — 5 million GDP,
— Public Liability Insurance — 1 million GDP.
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
Framework will be retendered in 2022 if service is still required
VI.2)Information about electronic workflows
VI.3)Additional information:
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=555166.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:555166)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=555166
VI.4.1)Review body
Longmore House, Salisbury Place
Edinburgh
EH9 1SH
United Kingdom
Telephone: +44 1316688866
E-mail: procurement@hes.scot
Fax: +44 1316688877Internet address: http://historicenvironment.scot
VI.5)Date of dispatch of this notice: