Archive Services for Online Genealogical Records

Archive Services for Online Genealogical Records

To create, provide and maintain a successful mechanism for chargeable access to online images selected from the collections of East Sussex and West Sussex Record Offices. 

United Kingdom-Lewes: Web search engine providers

2019/S 072-170652

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

East Sussex County Council
County Hall, St Annes Crescent
Lewes
BN7 1UE
United Kingdom
E-mail: Procurement@eastsussex.gov.uk
NUTS code: UKJ22
Internet address(es):Main address: https://www.eastsussex.gov.uk

Address of the buyer profile: www.sharedservices.org.uk/esourcing

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ESCC JS Provision of Online Genealogical Records

Reference number: ESCC – 013757

II.1.2)Main CPV code

72414000

II.1.3)Type of contract

Services

II.1.4)Short description:

East Sussex County Council (“The Council”) requires a service provider to create, provide and maintain a successful mechanism for chargeable access to online images selected from the collections of East Sussex and West Sussex Record Offices. This contract will provide the archive services in East and West Sussex, with the ability to sustain and develop their services and work with industry expertise, adding value using existing resources and assets. The selected archive collections are a unique resource for anyone interested in their family’s history in Sussex from the 16th century onwards.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ22
Main site or place of performance:

II.2.4)Description of the procurement:

East Sussex County Council (“The Council”) requires a service provider to create, provide and maintain a successful mechanism for chargeable access to online images selected from the collections of The Keep and West Sussex Record Office. This contract will provide the archive services in East and West Sussex, namely The Keep and West Sussex Record Office, with the ability to sustain and develop their services and work with industry expertise, adding value using existing resources and assets. The selected archive collections are a unique resource for anyone interested in their family’s history in Sussex from the 16th century onwards.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/05/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 10/05/2019
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

All procurement documents are available and must be completed electronically using the SE Shared Services Procurement eSourcing portal. https://www.sesharedservices.org.uk/esourcing/opportunities. The SE Shared Services eSourcing portal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and potential bidders. The portal allows for tender clarifications and submitting your bid electronically. In order to bid for this opportunity you will need to register your company on the SE Shared Services portal. The Council gives no assurances that any volume or value will be guaranteed under this contract in the first and any subsequent years of the contract and this may be subject to change during the life of the contract.

VI.4)Procedures for review

VI.4.1)Review body

East Sussex County Council
Lewes
BN7 1UE
United KingdomInternet address: https://www.eastsussex.gov.uk

VI.4.2)Body responsible for mediation procedures

East Sussex County Council
Lewes
BN7 1UE
United KingdomInternet address: https://www.eastsussex.gov.uk

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

East Sussex County Council will incorporate a minimum of 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority or the lodging of an appeal before the contract is entered into. Such additional information should be requested from the contact point referenced in part 1.1) of the Contract Notice.

VI.4.4)Service from which information about the review procedure may be obtained

East Sussex County Council
Lewes
BN7 1UE
United KingdomInternet address: https://www.eastsussex.gov.uk

VI.5)Date of dispatch of this notice:

08/04/2019