Artificial Sports Surfaces Consultancy Services

Artificial Sports Surfaces Consultancy Services

English Sports Council.

UK-London: building consultancy services

2012/S 199-327924

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

English Sports Council
3rd Floor, Victoria House, Bloomsbury Square
For the attention of: Andrew Bateman
WC1B 4SE London
UNITED KINGDOM
Telephone: +44 2072731816

Internet address(es):

General address of the contracting authority: www.sportengland.org

Further information can be obtained from: Cameron Consulting
2-4 High Street
For the attention of: Neil Thody
ME19 6QR West Malling
UNITED KINGDOM
Telephone: +44 1732600500
E-mail: procurement@cameron-tenders.co.uk
Fax: +44 1732600505
Internet address: www.cameron-consulting.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cameron Consulting
2-4 High Street
For the attention of: Neil Thody
ME19 6QR West Malling
UNITED KINGDOM
Telephone: +44 1732600500
E-mail: procurement@cameron-tenders.co.uk
Fax: +44 1732600505
Internet address: www.cameron-consulting.co.uk

Tenders or requests to participate must be sent to: Cameron Consulting
2-4 High Street
For the attention of: Neil Thody
ME19 6QR West Malling
UNITED KINGDOM
Telephone: +44 1732600500
E-mail: procurement@cameron-tenders.co.uk
Fax: +44 1732600505
Internet address: www.cameron-consulting.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

National Sports Centres

UK Sport

Applicants for Awards to Sport England

Central Government

Charities (including Trusts & Foundations)

Sports Councils

National Governing Bodies (of Sport) and their Applicants

Local Authorities (United Kingdom)

Education Bodies in the UK (Including Maintained Schools, Academies, Free Schools, University Technical Colleges, Further & Higher Education Establishments)

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Sport England – Artificial Sports Surfaces Consultancy Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 2 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Sport England (SE) is seeking to procure Consultants to undertake Artificial Sports Surfaces Consultancy Services on behalf of SE and those organisations listed at I.2. The services will comprise a range of construction related consultancy services in connection with artificial sports surfaces projects. The contract will be established as a Multi-party Framework. Services will be called-off in accordance with the terms and conditions set out in the Framework Agreement. Further details regarding the full scope of services is set out in the PQQ; the PQQ is available from the address in Annex A.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=94040.

II.1.6)Common procurement vocabulary (CPV)

71315200, 71420000, 71311000, 71322000, 71322100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This contract comprises the establishment of a multi-party framework with a maximum of 4 providers for the provision of “Artificial Sports Surfaces Consultancy Services”. Bidders should note that acceptance onto the framework agreement is not a guarantee to any minimum level or amount of work. The number of consultants appointed will be concluded with multiple providers. Specific “call offs” under the framework will be awarded depending on the terms laid down in the framework agreement. This framework is being established for SE which is procuring on behalf of itself and others as listed at I.2.
Estimated value excluding VAT:
Range: between 500 000 and 2 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Parent Company Guarantee and/or Performance Bond may be required by SE, the details of which will be set out in the Invitation to Tender (ITT) and accompanying documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms of payment will be set out in the ITT and accompanying documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but SE reserves the right to require one party to undertake primary contracting responsibility for the services or to require that one or more parties are jointly or severally liable or to create a particular legal entity.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The selected providers will be required to perform the services to the required standards set out in the ITT and accompanying documentation. The successful economic operators selected onto each Framework will be required as a condition of contract to comply with SE terms and conditions. Participating organisations (as set out at I.2) may use a mini tender competition to select their preferred economic operator from the framework in accordance with the terms of the framework agreement.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a PreQualification Questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EC and the Public Contracts Regulations 2006. The PQQ is available from the address in Annex A, 1 above and must be returned to that address by the date stipulated in IV.3.4.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a PreQualification Questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EC and the Public Contracts Regulations 2006. The PQQ is available from the address in Annex A, 1 above and must be returned to that address by the date stipulated in IV.3.4.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a PreQualification Questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EC and the Public Contracts Regulations 2006. The PQQ is available from the address in Annex A, 1 above and must be returned to that address by the date stipulated in IV.3.4.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 10
Objective criteria for choosing the limited number of candidates: It is anticipated that there will be up to 4 economic operators. On this basis, it is anticipated that 10 bidders will be invited to tender. Bidders will be shortlisted based on the criteria set out in the PQQ, the ITT and accompanying documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T10197/2
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

14.11.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.12.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The process seeks to select organisations offering the appropriate capability, capacity and competency. Sport England reserves the right not to conclude any contracts, to change without notice the procedure for awarding contracts, to reject all or any bids for the contracts, to terminate discussions with all or any interested parties and/or to stop the process without any liability on its part. Expressions of interest must be in the form of a completed PreQualification Questionnaire (PQQ) to be received by Sport England’s Procurement Consultant, Cameron Consulting, using the email address procurement@cameron-tenders.co.uk in section 1. Expressions of interest not submitted in the required format or containing all the requested information may be rejected. All communications shall be in English (or a full translation provided at no cost to Sport England). Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the Contract will be in Sterling. Any contract or agreement resulting from acceptance of the Invitation to Tender (ITT) will be considered as a Contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts. Sport England does not bind itself to accept any tender and reserves the right to accept any part of any tender. No contract capable of acceptance will be created between Sport England and any party until a contract is executed between Sport England and the selected providers. Sport England wishes to establish a framework agreement for use by itself and those organisations listed at I.2 (and any future successors to these organisations) (MT Ref:94040).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: www.hmcourts-service.gov.uk

Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
EC4Y 1EU London
UNITED KINGDOM
E-mail: info@cedr.com
Telephone: +44 2075366000
Internet address: www.cedr.com

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 and 32A of the Public Contract Regulations 2006 and The Public Procurement (Miscellaneous Amendments) Regulations 2011, the Contracting Authority will incorporate a minimum 10 calendar day standstill period starting from the date when the contract award was notified to bidders. Unsuccessful bidders will be provided with a debrief in the “Award Decision Notice” at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operator and the name of the economic operator to be awarded the contract. Tenderers have a right of appeal provided for within the Public Contracts Regulations 2006 (as amended). Any such proceedings must be brought in the High Court of England & Wales.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072761234
Internet address: www.cabinetoffice.gov.uk

VI.5)Date of dispatch of this notice:15.10.2012