Asbestos Consultancy Services Derbyshire
Derby City Council wishes to implement a framework for asbestos consultancy services.
United Kingdom-Derby: Environmental issues consultancy services
2014/S 067-115206
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Derby City Council
Procurement, The Council House, Corporation Street
For the attention of: Miss Sherry Russell
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332640768
E-mail: procurement@derby.gov.uk
Internet address(es):
General address of the contracting authority: http://www.derby.gov.uk
Address of the buyer profile: https://www.eastmidstenders.org
Further information can be obtained from: Derby City Council
Council House, Corporation Street
Contact point(s): Procurement
For the attention of: Sherry Russell
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332640768
E-mail: procurement@derby.gov.uk
Internet address: www.sourcederbyshire.co.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
Council House, Corporation Street
Contact point(s): Procurement
For the attention of: Sherry Russell
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332640768
Internet address: www.eastmidstenders.org
Tenders or requests to participate must be sent to: Derby City Council
Council House, Corporation Street
Contact point(s): Business Support
For the attention of: Tender Receipt Officer
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332640768
Internet address: www.eastmidstenders.org
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework for Provision of Asbestos Consultancy Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Derby.
NUTS code UKF11
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Derby.
NUTS code UKF11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement
Duration in years: 4
II.1.5)Short description of the contract or purchase(s)
Derby City Council wishes to implement a framework for asbestos consultancy services.
A two stage procurement process is being used in accordance with the restricted procedure as defined in the Public Contracts Regulations 2006 (Statutory Instrument No 5).
Stage one of the process comprises a pre-qualification process, designed to identify and shortlist suitable potential suppliers. Stage two will be the formal tender process involving those organisations identified and selected from stage one. In stage one applicant’s will be ranked according to their scores and the highest 10 scoring applicants will be shortlisted to proceed to stage two, (providing that there is sufficient number of suitable applicants for this number to be selected).
It is envisaged that Five (5) organisations will be appointed to the framework to supply services on a call-off basis, as and when required. Derby City Council makes no guarantee as to the volume of business on offer and any volumes given are indicative only and intended as a general guide.
The contract value is approximately 150,000 GBP per annum but is subject to variation depending on budgetary provision and the nature of the project
The scope of works will range from minor route surveys, demolition, repairs and refurbishment works through to major projects on the full range of Council properties which include amongst others, schools, libraries, community buildings and offices. It is also likely to involve scientific studies on asbestos exposure within buildings.
The suppliers appointed to the framework will provide a full range of asbestos analytical services across the Council Estate.
Projects will include, but not be limited to:
1) Ad hoc surveys for management and refurbishment/demolition purposes;
2) Bulk sampling;
3) Identification of asbestos by PLM;
4) Air monitoring;
5) Fibre counting;
6) Clearance testing;
7) SEM analysis & Fibre discrimination as required
8) Attendance to emergency situations;
9) The provision of expert professional advice including specification writing.
10) Management surveys using the Councils in house SAM.net system
11) Periodic re-inspections
12) Face fit testing
13) Asbestos training courses as and when required
14) Agreement to provide suitably qualified and experienced individuals on a secondment basis to DCC
The appointed suppliers may be required to have an input to asbestos awareness training for Council staff and external contractors.
The successful suppliers MUST hold and maintain throughout the contract UKAS or equivalent accreditation for the sampling of air for fibre counting; fibre counting; 4 stage clearance process; counting and identification of asbestos fibres in air and bulk materials PLM (ISO/IEC 17025:2005); sampling of bulk materials for asbestos identification; identification of asbestos in bulk samples; surveying for asbestos in premises (ISO/IEC 17020:2012);
It is an essential requirement that suppliers are able to achieve a response time to a Derby City site of a maximum 1 hour.
The framework period is 2 years; the framework is estimated to commence 1.9.2014. There is an option to extend for a further 2 years. The maximum framework period is 4 years.
The Council intends to accept tenders for the whole of the package only
A two stage procurement process is being used in accordance with the restricted procedure as defined in the Public Contracts Regulations 2006 (Statutory Instrument No 5).
Stage one of the process comprises a pre-qualification process, designed to identify and shortlist suitable potential suppliers. Stage two will be the formal tender process involving those organisations identified and selected from stage one. In stage one applicant’s will be ranked according to their scores and the highest 10 scoring applicants will be shortlisted to proceed to stage two, (providing that there is sufficient number of suitable applicants for this number to be selected).
It is envisaged that Five (5) organisations will be appointed to the framework to supply services on a call-off basis, as and when required. Derby City Council makes no guarantee as to the volume of business on offer and any volumes given are indicative only and intended as a general guide.
The contract value is approximately 150,000 GBP per annum but is subject to variation depending on budgetary provision and the nature of the project
The scope of works will range from minor route surveys, demolition, repairs and refurbishment works through to major projects on the full range of Council properties which include amongst others, schools, libraries, community buildings and offices. It is also likely to involve scientific studies on asbestos exposure within buildings.
The suppliers appointed to the framework will provide a full range of asbestos analytical services across the Council Estate.
Projects will include, but not be limited to:
1) Ad hoc surveys for management and refurbishment/demolition purposes;
2) Bulk sampling;
3) Identification of asbestos by PLM;
4) Air monitoring;
5) Fibre counting;
6) Clearance testing;
7) SEM analysis & Fibre discrimination as required
8) Attendance to emergency situations;
9) The provision of expert professional advice including specification writing.
10) Management surveys using the Councils in house SAM.net system
11) Periodic re-inspections
12) Face fit testing
13) Asbestos training courses as and when required
14) Agreement to provide suitably qualified and experienced individuals on a secondment basis to DCC
The appointed suppliers may be required to have an input to asbestos awareness training for Council staff and external contractors.
The successful suppliers MUST hold and maintain throughout the contract UKAS or equivalent accreditation for the sampling of air for fibre counting; fibre counting; 4 stage clearance process; counting and identification of asbestos fibres in air and bulk materials PLM (ISO/IEC 17025:2005); sampling of bulk materials for asbestos identification; identification of asbestos in bulk samples; surveying for asbestos in premises (ISO/IEC 17020:2012);
It is an essential requirement that suppliers are able to achieve a response time to a Derby City site of a maximum 1 hour.
The framework period is 2 years; the framework is estimated to commence 1.9.2014. There is an option to extend for a further 2 years. The maximum framework period is 4 years.
The Council intends to accept tenders for the whole of the package only
II.1.6)Common procurement vocabulary (CPV)
90713000, 90650000, 71317210, 71317000, 79417000, 45262660
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
It is envisaged that Five (5) organisations will be appointed to the framework to supply services on a call-off basis, as and when required. Derby City Council makes no guarantee as to the volume of business on offer and any volumes given are indicative only and intended as a general guide.
The contract value is approximately 150,000 GBP per annum but is subject to variation depending on budgetary provision and the nature of the project.
The framework period is 2 years; the framework is estimated to commence 1.9.2014. There is an option to extend for a further 2 years. The maximum framework period is 4 years.
The contract value is approximately 150,000 GBP per annum but is subject to variation depending on budgetary provision and the nature of the project.
The framework period is 2 years; the framework is estimated to commence 1.9.2014. There is an option to extend for a further 2 years. The maximum framework period is 4 years.
II.2.2)Information about options
Options: yes
Description of these options: Option to extend for further two years in annual increments.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
Description of these options: Option to extend for further two years in annual increments.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion
Starting 1.9.2014. Completion 31.8.2016
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per contract conditions to be informed as part of the tendering process.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Legal form to be taken by the group of economic operators to whom the contract is to be awarded.
Where a consortium or a group of companies submits a bid, such consortia or grouping must nominate a lead organisation to deal with Derby City Council on all matters relating to the contract. The lead organisation will have full responsibility for liabilities and delivery of the contract. Joint and several liability is to be in place between the consortium partners or grouping before acceptance.
Where a consortium or a group of companies submits a bid, such consortia or grouping must nominate a lead organisation to deal with Derby City Council on all matters relating to the contract. The lead organisation will have full responsibility for liabilities and delivery of the contract. Joint and several liability is to be in place between the consortium partners or grouping before acceptance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per contract conditions to be informed as part of the tendering process.
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.
Description of particular conditions: As per contract conditions to be informed as part of the tendering process.
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Details are provided in Section B of the Pre Qualification Questionnaire (PQQ).
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Details are provided in Section B of the Pre Qualification Questionnaire (PQQ).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Details are provided in Section C of the Pre Qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required: Details of Derby City Councils Minimum Financial Standards are contained in Section C of the PQQ.
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Details are provided in Section C of the Pre Qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required: Details of Derby City Councils Minimum Financial Standards are contained in Section C of the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
Information and formalities necessary for evaluating if requirements are met:
Details are provided in the Pre Qualification Questionnaire(PQQ).
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
Information and formalities necessary for evaluating if requirements are met:
Details are provided in the Pre Qualification Questionnaire(PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 10
Objective criteria for choosing the limited number of candidates: Details are provided in the Pre Qualification Questionnaire (PQQ).
Objective criteria for choosing the limited number of candidates: Details are provided in the Pre Qualification Questionnaire (PQQ).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EASD-9HMMSA (TD0786)
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 5.5.2014 – 15:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.5.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
10.6.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:
Estimated timing for further notices to be published:
VI.2)Information about European Union funds
VI.3)Additional information
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.
This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘latest or Live Contracts Opportunities section, select the relevant contract notice. Select the ‘apply online’ link in the bottom right hand corner of the contract notice this will transfer you to the Councils e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the EastMidsTenders e-tendering system, the deadline for expressions of interest is 15:00 5.5.2014).
This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘latest or Live Contracts Opportunities section, select the relevant contract notice. Select the ‘apply online’ link in the bottom right hand corner of the contract notice this will transfer you to the Councils e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the EastMidsTenders e-tendering system, the deadline for expressions of interest is 15:00 5.5.2014).
To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMidsTenders (unless you have done this previously) . On the opportunities portal home page there is an option to “Register Free” link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own companies details. Further information can be found in the user guide ‘how to do business on the portal’ which can be found in the “ Help “ section at the top right of the home page.
Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page by:
clicking on the “Search Latest Opportunities” button located within the “Latest Opportunities” section. This will then open the Opportunities Search screen.
Organisation: This field allows the organisation you are searching on to be chosen. Click arrow t bring a drop down menu displaying the various organisations. Select “Derby City Council”.
Category: Leave this field blank
Contains: Leave this field blank
All Opportunities: Leave this field blank
Once the search has been set up, then click on the search button to return the results. This will then return all the opportunities that are applicable. To view the further details of the opportunity, click the corresponding contract title and click on Login & Register Interest button and login to the EastMidsTenders system to complete the tender process.
The EastMidsTenders system is a very secure site and is simple to use. However, if this is the firs time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the ”Help ” icon that is located on the home page on the top right of the EastMidsTenders System.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Derby City Council will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5)provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the sta Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:31.3.2014