Asbestos consultancy services

Asbestos consultancy services

The quality of the Asbestos Consultancy Services that is required to be provided is therefore of paramount importance in maintaining customer satisfaction and ensuring the safety in the services we deliver. 

UK-Manchester: architectural, construction, engineering and inspection services

2012/S 18-029075

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Harvest Housing Group Limited
Apex House, 266 Moseley Road, Levenshulme
Contact point(s): Richard Holliday, Rand Associates Consultancy Services Ltd.
For the attention of: Richard Holliday
M19 2LH Manchester
UNITED KINGDOM
Telephone: +44 1737249475
E-mail: tenders@rand-associates.co.uk
Fax: +44 1737242012

Further information can be obtained from: Rand Associates Consultancy Services Ltd.
Bell House, 107 Bell Street
For the attention of: Richard Holliday
RH2 7JB Reigate
UNITED KINGDOM
Telephone: +44 1737249475
E-mail: tenders@rand-associates.co.uk
Fax: +44 1737242012
Internet address: www.rand-associates.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Rand Associates Consultancy Services Ltd.
Bell House, 107 Bell Street
For the attention of: Richard Holliday
RH2 7JB Reigate
UNITED KINGDOM
Telephone: +44 1737249475
E-mail: tenders@rand-associates.co.uk
Fax: +44 1737242012
Internet address: www.rand-associates.co.uk

Tenders or requests to participate must be sent to: Rand Associates Consultancy Services Ltd.
Bell House, 107 Bell Street
For the attention of: Richard Holliday
RH2 7JB Reigate
UNITED KINGDOM
Telephone: +44 1737249475
E-mail: tenders@rand-associates.co.uk
Fax: +44 1737242012
Internet address: www.rand-associates.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Asbestos consultancy services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: North West England.
NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Harvest Housing Group owns and manages more than 18 000 general needs, leasehold, sheltered and supported homes in the North West of England. Housing and Neighbourhood Services are delivered by locally based housing associations comprising Derwent & Solway in Cumbria, Eaves Brook in Lancashire, Manchester and District in Manchester, Greater Manchester and Cheshire, Partington in Partington and Moorlands Housing in and around the Leek, Cheadle and Biddulph areas in Staffordshire. Prospective applicants should also be aware that the number of properties and schemes may vary during the currency of the contract as a result of changes in the Groups property portfolio.
Our mission is to create strong and sustainable communities where people flourish and we are committed to giving outstanding service that comes naturally.
The quality of the Asbestos Consultancy Services that is required to be provided is therefore of paramount importance in maintaining customer satisfaction and ensuring the safety in the services we deliver and the environment in which we operate. We are seeking therefore to appoint a suitable experienced and qualified consultancy organisation who can deliver the full range of Asbestos Consultancy Services to all operational areas served by Harvest Housing Group to the highest possible standards and can demonstrate to the satisfaction of Harvest Housing Group a proven track record in the delivery of these services.
Applicants will be required to complete a pre-qualification questionnaire (PQQ) and the evaluation of this PQQ will establish those companies that have pre-qualified and selected to tender.
The successful consultant must also have been able to show a commitment to providing effective services that provide value for money to Harvest Housing Group and its tenants.
The proposed contract period will be 2 years and with the option for extensions to this initial period on an annual basis for annual periods of up to a further 3 years all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining key performance indicators including provision of a value for money service.
Harvest Housing Group reserves the right to withdraw from this procurement procedure at anytime without awarding a contract. Harvest Housing Group and/or its advisors shall not be liable for and will not pay any costs in respect of the preparation of any application and tender submission of any applicant or bidder whether they are successful or unsuccessful and all applicants and bidders are to be responsible for all of the costs and expenses they incur as a result of participating in this procurement process irrespective of whether the procedure is completed or is abandoned without any appointment. An applicant shall be deemed to have unequivocally accepted this as a condition precedent to participation in this procurement process.
II.1.6)Common procurement vocabulary (CPV)

71000000, 71630000, 71631300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Harvest Housing Group is seeking to appoint a UKAS Accredited (or similar comparable EU accreditation) consultancy organisation to provide a comprehensive range of Asbestos Consultancy Services to their various properties and schemes. Tenders are to be invited for the provision of the services which are likely to cover all operational areas within Harvest Housing Group. Potential bidders must therefore look to see that would have the resources and the expertise to be in a position to provide these services across such a large geographical area.
Further information relating to the properties and schemes will be included in the tender documents. Properties and schemes may be added or deleted both prior to tender and during the contract period in accordance with Harvest Housing Group property portfolio.
The proposed scope of the Asbestos Consultancy Services required is likely to comprise but not be limited to review and updating of asbestos management plans and policies, undertaking asbestos surveys including taking of samples, testing and reporting, updating the asbestos register, provision of an online asbestos management database system, updating in respect of asbestos removal works undertaken by others, asbestos awareness training and auditing of asbestos removal contractors.
It should be noted that the proposed contract will NOT include asbestos removal works and therefore potential applicants that also undertake asbestos removal works should not apply.
Further comprehensive details of the scope of Asbestos Consultancy Services will be provided in the tender documents.
The successful consultancy organisation must be able to have demonstrated a commitment to providing effective services that provide value for money. The proposed contract period will be 2 years and with the option for extensions to this initial period on an annual basis for annual periods of up to a further 3 years in total all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining key performance indicators including providing a value for money service.
The envisaged that the annual expenditure for the works required will be in the region of 390 000 GBP per annum for the first 2 years with subsequent years being considerable less.
II.2.2)Information about options

Options: yes
Description of these options: The contract will be subject to regular performance and finance reviews. The contract will be extendable at the Contracting Authority’s sole discretion on an annual basis for annual periods after the first 2 years for up to a further 3 years. In any event year on year continuance of the contract from the commencement will be dependent on satisfactory performance by the consultant including provision of a value for money service. The contract will also contain a break provision that may be exercised by the Contracting Authority subject to the giving of the period of notice stipulated in the contract.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of deposits and guarantees that may be required will be set out in the tender and contract document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be included in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of organisations submitting an acceptable offer it will be necessary to provide an undertaking that each organization will have joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful consultant will be required to comply with key performance indicators and clearly defined customer service standards in the delivery of the services and against which the performance of the consultant will be judged. Compliance with key performance indicators and customer service standards and the provision of a value for money service will be instrumental in the decision whether to annually renew the contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A questionnaire will be sent to applicants who wish to be considered for inclusion on the select list for invitation to tender. Completed questionnaires with all supporting information are required to be submitted by 27.2.2012.
Applicants who satisfy any of the criteria for rejection set out in regulation 23 of the Public Contracts Regulations 2006, Article 45 of Directive 2004/18/EC shall be treated as ineligible. Applicants may be requested to provide such evidence as is reasonably necessary to allow Harvest Housing Group to establish that the aforementioned criteria does not apply to them.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These requirements are set out in the PQQ which will be sent to all applicants. Copies of the PQQ can be requested from the contact point as set out in Annex A. The PQQ must be completed and returned with all required supporting information by the deadline listed in section IV.3.4 of this notice.
Minimum level(s) of standards possibly required: Further information regarding minimum levels of standards required will be detailed in the PQQ but economic operators shall be aware that to be considered eligible for participation in the selection process the economic operator (as a stand alone business unit, not a group) must be able to demonstrate an average annual turnover over the last two years in undertaking works of a similar nature to that being the subject of this contract notice of a minimum 1 000 000 GBP. Economic operators not meeting this minimum turnover requirement are requested not to apply. Applicants accounting information shall show profitability or surplus at a level acceptable to the Contracting Authority so as likely to not place them at risk. Assessment of the applicants financial stability using applicants accounting information.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information and formalities set out in Article 48 of Directive 2004/18/EC and Regulation 25 Public Contracts Regulations 2006 and as set out in the PQQ which will be sent to all applicants. The PQQ must be completed and returned with all required supporting information by the deadline listed in section IV.3.4 of this notice.
Minimum level(s) of standards possibly required:
Further information regarding minimum levels of standards required are set out in the PQQ and will form a part of the evaluation of the PQQ. Economic operators will also be required to provide evidence of UKAS (or similar comparable EU) accreditation for their company and workforce.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Criteria in accordance with Regulations 23(1), 24 and 25 of the Public Contracts Regulations 2006. In addition, those candidates who have the best technical and financial qualifications and can demonstrate proven delivery of the services being the subject of this notice in a social housing environment, based upon evaluation of the pre-qualification questionnaire to be submitted by all candidates and the information/supporting data so provided.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.2.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

It is envisaged that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE 2006) is unlikely to apply to any employees currently employed by either the Contracting Authority or any of their consultants/contractors in carrying out the services. Further information on the possible application of TUPE 2006 will be provided in the tender documents.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

see VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 day calendar standstill period at the point information on the award of the contract is communicated to tenderers.
If an appeal regarding the award of contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No5) (as amended) provide for aggrieved parties who have been harmed or are at risk to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 3 months.
Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be “in effective”.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.1.2012