Asbestos Consultancy Tender Glamorgan

Aneurin Bevan properties mounting to some 120 sites, of which six are major acute hospitals ranging from 900 acute beds to 100 acute beds.

United Kingdom-Mid Glamorgan: Asbestos removal services

2014/S 082-143033

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Velindre NHS Trust (NWSSP Procurement Services on behalf of Cwm Taf and Aneurin Bevan Health Board)
Procurement Offices, Block 8, Prince Charles Hospital, Merthyr Tydfil
Contact point(s): Procurement Services
For the attention of: James Beynon
CF47 9DT Mid Glamorgan
UNITED KINGDOM
Telephone: +44 1685726587
E-mail: james.beynon@wales.nhs.uk
Fax: +44 1685728722

Internet address(es):

General address of the contracting authority: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0221

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Asbestos Consultancy.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Cwm Taf and Aneurin Bevan Health Board.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The NHS Wales Shared Services Partnership hosted by Velindre NHS Trust are acting on behalf of Cwm Taf University Health Board and Aneurin Bevan for Asbestos Consultancy.
The duration of the contract is for an initial term of three years with an option to extend for a further 24 months, on an annual basis at the sole of the Health Boards.
Cwm Taf has a variety of properties varying from a 500 bed acute Hospitals (Prince Charles and Royal Glamorgan) to a range of smaller Hospitals, Health Centres, Clinics and other Health Care Premises all of which are of varying age and construction.
Aneurin Bevan properties mounting to some 120 sites, of which six are major acute hospitals ranging from 900 acute beds to 100 acute beds. (Royal Gwent, Nevill Hall, County, Llanfrechfa Grange Caerphilly to Ysbyty Aneurin Bevan) The remainder are small hospitals, Health Centres and Clinics all of which are of varying age and construction.
Aneurin Bevan estimates the total number of asbestos inclusions in its property portfolio stands at approximately 3000.
While not exhaustive the service requirements are listed below:
Asbestos Monitoring
Supervision/Monitoring of Asbestos Removal
Provision of Analysts
Sampling of Potential Asbestos Materials
Surveys.
Re-inspections.
Preparation of Specifications relating to Asbestos removal and encapsulation etc.
Reviewing and preparing safe systems of work.
Updating asbestos registers.
General consultancy work and advice.
For Cwm Taf UHB, the provision of a suitable web based database.
www.etenderwales.bravosolution.co.uk

Project 27620 PQQ 31297
NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code 111 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

90650000, 45262660

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value of contract
Cwm Taf GBP 40,000 per annum
Aneurin Bevan GBP 20,000 per annum
Total 3 year value GBP 180,000
Estimated value excluding VAT: 180 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for up to 24 months

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.1.2015. Completion 31.12.2017

Information about lots

Lot No: 1 Lot title: Cwm Taf University Health Board

1)Short description

Cwm Taf Asbestos Consultancy

2)Common procurement vocabulary (CPV)

90650000, 45262660

3)Quantity or scope

Cwm Taf University Health Board

4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2015. Completion 31.12.2017

5)Additional information about lots

Lot No: 2 Lot title: Aneurin Bevan Health Board

1)Short description

Aneurin Bevan Health Board Asbestos Consultancy

2)Common procurement vocabulary (CPV)

90650000, 45262660

3)Quantity or scope

Aneurin Bevan Health Board Asbestos Consultancy

4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2015. Completion 31.12.2017

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the Pre Qualification Questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Pre Qualification Questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in the Pre Qualification Questionnaire

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre Qualification Questionnaire

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As set out in the Pre Qualification Questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T332

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.5.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

29.5.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.9.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

NHS Wales Shared Services Partnership intends to use an e-tendering system for this procurement. Therefore, instructions on how to express an interest and access the PQQ document are as follows;
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed PQQ’s after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. In reference to II.1.9 (Variants) to the extent permitted, if at all, in the tender documents.
7. Prospective suppliers should note that NHS Shared Services Partnership – Procurement Services is acting on behalf of Cwm Taf UHB.
8. The authority reserves the right to award on a line by line basis. The authority reserves the right to evaluate each line requirement as a separate contract, it will, however, also factor into any tender evaluation any additional value or benefit from the potential award of multiple lines.
(WA Ref:6244)
(WA Ref:8687)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: NHS Wales Shared Services Partnership on behalf of Cwm Taf University Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2009.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.4.2014