Asbestos and Legionella Testing and Removals Cheshire

Asbestos and Legionella Testing and Removals Cheshire

HHT is looking for two contractors to provide asbestos (including legionella) testing and removal services across HHT sites, primarily within the Widnes and Runcorn area but potentially wherever HHT has an operational requirement.

United Kingdom-Runcorn: Technical building-inspection services

2014/S 206-365317

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Halton Housing Trust
Daresbury Point, Green Wood Drive, Manor Park
For the attention of: Phillip Williams
WA7 1UG Runcorn
UNITED KINGDOM
E-mail: tenders@cirruspurchasing.co.uk

Internet address(es):

General address of the contracting authority: http://www.haltonhousing.org/

Address of the buyer profile: https://cirrus-tenders.co.uk/Home.aspx?Link=[c9bdba45-df93-4c83-a0c5-1ad985ea14d6]&ClientStyle=1
Electronic access to information: https://cirrus-tenders.co.uk/Home.aspx?Link=[c9bdba45-df93-4c83-a0c5-1ad985ea14d6]&ClientStyle=1
Electronic submission of tenders and requests to participate: https://cirrus-tenders.co.uk/Home.aspx?Link=[c9bdba45-df93-4c83-a0c5-1ad985ea14d6]&ClientStyle=1

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Asbestos (including Legionella) Testing and Removals.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Halton and surrounding areas as appropriate to meet the operational needs of the Trust.
NUTS code UKD21,UKD22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

*** this tender is available only for completion on-line via www.cirrustenders.co.uk***

This Pre-Qualification Questionnaire (PQQ) has been issued by HHT and sets out the information which is required by HHT in order to assess the suitability of contractors and their ability to deliver the requirements of the proposed contract. This PQQ is issued in accordance with the Restricted Procedure under the Public Contract Regulations 2006 (as amended).
HHT is looking for two contractors to provide asbestos (including legionella) testing and removal services across HHT sites, primarily within the Widnes and Runcorn area but potentially wherever HHT has an operational requirement. The tender will be structured into two lots reflecting the two contracts that will be issued. No sub-contracting is permissible under the proposed contracts.
Lot 1: Contract for asbestos (including legionella) testing services. Services required under this contract are expected to include provision of sampling and testing for asbestos. For legionella services risk assessments and drawings, monthly, quarterly, six and twelve month checks on relevant properties/sites will be required. Additional detail relating to the test locations and the form of contract to be used will be included within the ITT stage of the tender process. Estimated combined (asbestos and legionella surveys/testing) annual value is 50 000 GBP — 60 000 GBP ex VAT.
Lot 2: Contract for removal of asbestos as required by HHT. Additional detail relating to form of contract to be used will be included within the ITT stage of the tender process. Estimated annual value for asbestos removal is 60 000 GBP ex VAT.
The contract is expected to commence 1.4.2015. Although this date may change based on the operational requirements of the Trust.
Each contract will be an initial 3 year contract with 2 annual options to extend by a further 12 months on each occasion up to a maximum 5 years total contract term, subject to HHT requirements and the performance of the successful contractor.
Between 5 and 10 (a maximum of 5 for each lot) bidders are expected to be short-listed and invited to tender following this PQQ short-listing stage. The final contract award is envisaged to be to 1 bidder for each lot. Organisations can bid on 1 or both lots but will only be awarded 1 of the available contracts.
Contracts awarded following this process are accessible by all parts of Halton Housing Trust including any future subsidiaries. Additional requirements/locations may be identified and incorporated into awarded contracts by Halton Housing Trust during the contract period provided that they do not distort this initial call for competition.

II.1.6)Common procurement vocabulary (CPV)

71631300, 90650000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated total value across total possible contract duration (5 years) including both lots is 600 000 GBP. No guarantees are given, nor are implied as to the value of works that will be placed with the successful contractor over the potential maximum 5 year period as future projections are estimates only at this stage. HHT and its agents accept no liability for any inaccuracies in the estimates provided.
Estimated value excluding VAT: 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Two 12 month/annual extensions available following the initial 3 year (36 month) contract period for both lots. These options therefore allow for a total contract duration of 5 years (60 months).
Options will be taken at the discretion of Halton Housing Trust and provided that contractor performance has been of a satisfactory standard.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Asbestos and Legionella Surveying and Testing

1)Short description

Lot 1: Contract for asbestos (including legionella) testing services. Services required under this contract are expected to include provision of sampling and testing for asbestos. For legionella services risk assessments and drawings, monthly, quarterly, six and twelve month checks on relevant properties/sites will be required. Additional detail relating to the test locations and the form of contract to be used will be included within the ITT stage of the tender process. Estimated combined (asbestos and legionella surveys/testing) annual value is 50 000 GBP — 60 000 GBP ex VAT.

2)Common procurement vocabulary (CPV)

71631300

3)Quantity or scope

Estimated at 300 000 GBP across 5 years full contract duration which is subject to performance. No guarantees are given, nor are implied as to the value of works that will be placed with the successful contractor over the potential maximum 5 year period as future projections are estimates only at this stage. HHT and its agents accept no liability for any inaccuracies in the estimates provided.
Estimated value excluding VAT: 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Asbestos Removal

1)Short description

Lot 2: Contract for removal of asbestos as required by HHT. Additional detail relating to form of contract to be used will be included within the ITT (invitation to tender) stage of the tender process. Estimated annual value for asbestos removal is 60 000 GBP ex VAT.

2)Common procurement vocabulary (CPV)

90650000

3)Quantity or scope

Estimated at 300 000 GBP across 5 years full contract duration which is subject to performance. No guarantees are given, nor are implied as to the value of works that will be placed with the successful contractor over the potential maximum 5 year period as future projections are estimates only at this stage. HHT and its agents accept no liability for any inaccuracies in the estimates provided.
Estimated value excluding VAT: 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per Pre-Qualification and Tender (ITT) Documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any contractor/supplier may be disqualified who has been convicted of:
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977(a) or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983(b) where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA(c);
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(d) or section 1 of the Prevention of Corruption Act 1906(e), where the offence relates to active corruption;
(c) the offence of bribery, where the offence relates to active corruption;
(ca) bribery within the meaning of section 1 or 6 of the Bribery Act 2010(f);
(d) fraud, where the offence relates to fraud affecting the European Communities’ financial interests as defined
by Article 1 of the Convention on the protection of the financial interests of the European Communities(g), within the meaning of —
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968(h), the Theft Act (Northern Ireland) 1969(i), the Theft Act 1978(j) or the Theft (Northern Ireland) Order 1978(k);
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985(a), article 451 of the Companies (Northern Ireland) Order 1986(b) or section 993 of the Companies Act 2006(c);
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979(d) or section 72 of the Value Added Tax Act 1994(e);
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993(f);
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968(g) or section 19 of the Theft Act (Northern Ireland) 1969(h);
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006(i); or (ix) making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006;
(e) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002(j);
(ea) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988(k) or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996(l);
(eb) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994(m); or
(f) any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per Pre-Qualification Document.
Minimum level(s) of standards possibly required: As per Pre-Qualification Document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per Pre-Qualification Document.
Minimum level(s) of standards possibly required:
As per Pre-Qualification Document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: As per Pre-Qualification Document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.11.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36, 48 or 60 months dependent on contract performance and ongoing needs of Halton Housing Trust.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The is tender is available for completion on-line only at www.cirrustenders.co.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This tender process will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract(s) is communicated to tenderers. Appeals can be directly raised with Halton Housing Trust via the contact points detailed in section I.1 of this contract notice.
If an appeal regarding the award of the contract(s) has not successfully been resolved between the tenderer and Halton Housing Trust then the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.10.2014