Asbestos Management Services Framework Caerphilly

Asbestos Management Services Framework Caerphilly

The Council intends to establish a framework of 5 lots as follows: Lot 1 – Air Monitoring, Lot 2 – Asbestos Removal, Lot 3 – Non-Domestic Asbestos Surveys, Lot 4 – Domestic Asbestos Surveys, Lot 5 – Bulk Sample Analysis.

United Kingdom-Hengoed: Asbestos-removal work

2014/S 068-116855

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Contact point(s): Procurement Services
For the attention of: Mr Nick Abbott
CF82 7PG Hengoed
UNITED KINGDOM
Telephone: +44 1443863161
E-mail: procurement@caerphilly.gov.uk
Fax: +44 1443863167

Internet address(es):

General address of the contracting authority: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0272

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Asbestos Management Services Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Throughout Caerphilly County Borough.
NUTS code UKL16

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 25
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 6 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Caerphilly County Borough Council is seeking expressions of interest from suitably qualified and accredited Contractors who can deliver high quality services to meet the Council’s exacting standards in all areas of asbestos management.
The Council intends to establish a framework of 5 lots as follows: Lot 1 – Air Monitoring, Lot 2 – Asbestos Removal, Lot 3 – Non-Domestic Asbestos Surveys, Lot 4 – Domestic Asbestos Surveys, Lot 5 – Bulk Sample Analysis.
The framework will last for 2 years with the option to extend by 2 further periods of 12 months each. The anticipated total value of the framework over all lots is GBP 6 million (six million pounds sterling).
The provision of these services is required in order to comply with general duties under the Health and Safety at Work etc. Act 1974 and more specifically in compliance with duties under the Control of Asbestos Regulations 2012.
The framework may include non-core community benefits. Further information regarding this can be found within the Pre-Qualification Questionnaire document.
Interested organisations should note that sub-contracting will not be permitted under this framework.
Interested Organisations should note that under Lot 1 of the framework appointed providers may be required to provide a 4 (four) hour response time 24 hours a day 365 day a year. Further information is available within the Pre-Qualification Questionnaire document.
Interested Organisations should note that under Lot 2 of the framework appointed providers must hold a license for asbestos works granted by the UK Health and Safety Executive in accordance with the Control of Asbestos Regulations 2009 or equivalent. Under Lot 2 appointed providers may be required to provide a 4 (four) hour response time 24 hours a day 365 day a year. Under Lot 2 appointed providers must be prepared and able to act as a ‘Principle Contractor’ in accordance with the Construction Design and Management Regulations 2007. Further information is available within the Pre-Qualification Questionnaire document.
Interested Organisations should note that under Lot 4 and Lot 5 of the framework appointed providers may be required to provide a 24 hour completion service on works ordered. Further information is available within the Pre-Qualification Questionnaire document.
Interested Organisations should note that the Council has strict qualification and accreditation requirements for this framework. This is a reflection of the mandatory requirements set out within relevant government legislation including Management of Health and Safety at work Regulations 1999 (amended) and Control of Asbestos Regulations 2012.
Further information regarding the Councils qualification and accreditation requirements can be found in the attached Pre-qualification Questionnaire document.
Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=7476

II.1.6)Common procurement vocabulary (CPV)

45262660, 90650000, 79311000, 71700000, 71600000, 71631000, 71632000, 71630000, 71621000, 71610000, 71620000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The framework is not for any fixed quantity. Services may required throughout the Caerphilly County Borough. The estimated total value of the framework over the full term is GBP 6 million (six million pounds sterling).
The framework will be divided into 5 lots as follows: Lot 1 – Air Monitoring, Lot 2 – Asbestos Removal, Lot 3 – Non-Domestic Asbestos Surveys, Lot 4 – Domestic Asbestos Surveys, Lot 5 – Bulk Sample Analysis.
Estimated value excluding VAT: 6 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 3 Lot title: Non-Domestic Asbestos Surveys

1)Short description

The Council commissions asbestos surveys of Council owned or managed non-domestic properties in order to ensure compliance with The Control of Asbestos Regulations 2012 and Regulations 3 & 10 of the Management of Health and Safety at Work Regulations 1999.
Non-Domestic survey requirements will typically take the form of Refurbishment and Demolition surveys either to parts or the whole of corporate buildings.
2)Common procurement vocabulary (CPV)

90650000, 79311000, 71631000, 71630000, 71621000, 71600000

3)Quantity or scope

Dependent on requirements.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Bulk Sample Analysis

1)Short description

The Council commissions analyses of samples collected by trained Council employees in order to ensure compliance with The Control of Asbestos Regulations 2012 and Regulations 3 & 10 of the Management of Health and Safety at Work Regulations 1999.
The Council commissions analyses of samples collected by trained Council employees in order to ensure compliance with The Control of Asbestos Regulations 2012 and Regulations 3 & 10 of the Management of Health and Safety at Work Regulations 1999.
Bulk Sample Analysis requirements usually take the form of analysis of one or more samples of suspected Asbestos Containing Materials collected by Council employees trained to BOHS P402 Buildings Surveys and Bulk Sampling for Asbestos (including Risk Assessment and Risk Management Strategies).
2)Common procurement vocabulary (CPV)

90650000, 71600000, 71632000, 71621000, 71610000, 71620000

3)Quantity or scope

Dependent on requirements.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Interested Organisations should note that under Lot 5 (this lot) of the framework appointed providers may be required to provide a 24 hour completion service on works ordered. Further information is available within the Pre-Qualification Questionnaire document.
Lot No: 1 Lot title: Air Monitoring

1)Short description

The Council commissions asbestos air monitoring within their corporate properties in order to ensure compliance with The Control of Asbestos Regulations 2012.
Air Monitoring requirements will typically take the form of the following: Personal sampling for the assessment of respirator protection; Static sampling to assess background levels; Air monitoring during asbestos removal works; Air monitoring after asbestos removal works are complete.
2)Common procurement vocabulary (CPV)

71700000, 90650000, 71630000, 71632000, 71631000, 71620000

3)Quantity or scope

Dependent on requirements.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Interested Organisations must note that under Lot 1 of the framework appointed providers may be required to provide a 4 hour response time 24 hours a day 365 day a year. Further information is available within the Pre-Qualification Questionnaire document.
Lot No: 2 Lot title: Asbestos Removal

1)Short description

The Council commissions asbestos removals within their domestic and non-domestic properties in order to ensure compliance with the The Control of Asbestos Regulations 2012.
Asbestos Removal requirements will typically take the form of the following: Small scale localised licensed removal works in Council owned domestic and non-domestic properties; Large scale licensed removal works encompassing entire domestic and non-domestic Council owned properties; Non-licensed, notifiable removal works in Council owned non-domestic properties.
2)Common procurement vocabulary (CPV)

45262660, 90650000

3)Quantity or scope

Dependant on requirements.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Interested Organisations should note that under Lot 2 of the framework appointed providers must hold a license for asbestos works granted by the UK Health and Safety Executive in accordance with the Control of Asbestos Regulations 2009 or equivalent. Under Lot 2 appointed providers may be required to provide a 4 (four) hour response time 24 hours a day 365 day a year. Under Lot 2 appointed providers must be prepared and able to act as a ‘Principle Contractor’ in accordance with the Construction Design and Management Regulations 2007. Further information is available within the Pre-Qualification Questionnaire document.
Lot No: 4 Lot title: Domestic Asbestos Surveys

1)Short description

The Council commissions asbestos surveys of Council owned and on occasion privately owned domestic properties in order to ensure compliance with CAR 2012 and Regulations 3 & 10 of the Management of Health and Safety at Work Regulations 1999.
Domestic Asbestos survey requirements will usually take the form of visual or management type asbestos surveys with intrusive elements.
Visual type asbestos surveys will involve the surveyor utilising a full asbestos survey report (report from a management type survey) for a property of the same archetype and comparing it to the property being surveyed and, taking additional samples if new items suspected asbestos containing materials are identified.
Samples results from the management type survey will be used for identification of visually similar products identified during visual inspection surveys.
2)Common procurement vocabulary (CPV)

90650000, 79311000, 71600000, 71631000, 71630000, 71621000

3)Quantity or scope

Dependent on requirements.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Interested Organisations should note that under this lot (Lot 4) of the framework appointed providers may be required to provide a 24 hour completion service on works ordered. Further information is available within the Pre-Qualification Questionnaire document.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Council reserves the right to request a bond, parent guarantee and / or other guarantees of financial liability both at the time of award of the contract and during the term. Please see the contract documents for further information.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out within the Invitation To Tender and supporting documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortia or other grouping of more than one legal entity, one party must act as “prime contractor” / “lead contractor”. Consortia or other groupings must be legally constituted as a single entity prior to contract award or if more than one entity, must accept joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out within the Pre-Qualification Questionnaire, the Invitation To Tender and any supporting documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
All candidates will be required to produce a certificate or declaration demonstrating that the economic operator has not been deleted or suspended from the Council’s Qualification List of Suppliers. Should the information submitted by any Tendering Organisation be prove to be false or in any other way incorrect, the Council reserves the right to remove the Tendering Organisation from this procurement process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out within the Pre-Qualification Questionnaire and supporting documents.
Minimum level(s) of standards possibly required: As set out within the Pre-Qualification Questionnaire and supporting documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out within the Pre-Qualification Questionnaire and supporting documents.
Minimum level(s) of standards possibly required:
As set out within the Pre-Qualification Questionnaire and supporting documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10: and maximum number 50
Objective criteria for choosing the limited number of candidates: The criteria used for selecting the limited number of candidates to tender are detailed in the Pre-qualification Questionnaire. It should be noted that both financial / economic standing and quality thresholds will apply.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CCBC/PS1238/14/NA
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 221-385012 of 14.11.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.5.2014
IV.3.4)Time limit for receipt of tenders or requests to participate

8.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.6.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

To express your interest and obtain the relevant Pre-Qualification Questionnaire documents please follow the below instructions:
The tender will be undertaken utilising Caerphilly CBC’s Proactis Plaza e-tendering system. Therefore, companies are invited to follow the following directions to register on the system:
1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the “Register Now” button at the bottom of the window.
3. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you.
4. Please make a note of the Organisation ID and User Name, then click “Register”.
5. You will then receive an email from the system asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
6. Please enter the information requested, click “Next” and follow the instructions ensuring that you enter all applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.
8. Accept the Terms and Conditions and then click “Next”. This takes you in to the Welcome window.
9. In the “Welcome” window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click “Done” and you will enter the Supplier Home page.
11. From the Home Page, go to the “Opportunities” area, then search for New Opportunities. Click on the “ID” of the relevant opportunity, in this instance RQST10591 and then click to register your interest on the relevant button. Click the “Requests from Buyers” command in the Opportunities area. This will take you to the list of current opportunities available to you.
12. Click the Project ID (RQST10591) that relates to this notice, this will take you into the Tender Request.
13. Note the closing date for completion of the relevant project. Please review the Documents tab and Items Tab as there will be information relating to the project held here.
14. You can now either “Create a Response” to, or “Decline” this opportunity.
(WA Ref:7476)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As set out within the Pre-Qualification Questionnaire, the Invitation To Tender and any supporting documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.4.2014