Asbestos Management Surveys Hampshire and Isle of Wight

Asbestos Management Surveys Hampshire

Contract value:£50,000 – £100,000. To carry out Asbestos Management Surveys with robust costings to rectified identified remedials at the former HMS Daedalus, Lee on Solent, Gosport, Hampshire.Asbestos Management Surveys with Costed Remedials at the former HMS Daedalus

Reference number: HCAP13127

Deadline date:22/03/2013

This deadline is for… Expressions of interest and completed Pre-Qualification Questionnaires by 5pm

Contract value:£50,000 – £100,000

Location where the contract is to be carried out: Hampshire and Isle of Wight Former HMS Daedalus, Lee on Solent, Gosport, Hampshire.

Is this suitable for smaller suppliers? No

Is this contract suitable for a voluntary, community and social enterprise organisations? No

Name of the buying organisation: Homes and Communities Agency


Description of the contract

Objectives To carry out Asbestos Management Surveys with robust costings to rectified identified remedials at the former HMS Daedalus, Lee on Solent, Gosport, Hampshire in order that asbestos can be managed in accordance with HCAs responsibilities as landlord under Regulation 4 of the Control of Asbestos Regulation 2012. Scope Carry out Asbestos Management Surveys with robust costings to rectified identified remedials at the former HMS Daedalus, Lee on Solent, Gosport, Hampshire in accordance with the survey methodology as specified in the HSE’s document HS(G) 264 Asbestos: the survey guide. The works will include: i) Providing robust costs to rectify remedials identified in existing Asbestos Management Surveys (48 occupied buildings, dated 2011). ii) Providing new Asbestos Management Surveys to 62 unoccupied buildings with robust costings to rectify any remedials identified. The Management Survey Reports must include a Costed Priority Assessment as well as a Material Assessment . The Asbestos Contractor providing the surveying service will be expected to liaise with the HCA or its Agent in the development of the Priority Assessment. Copies of the report should be provided electronically in PDF format. Mandatory Criteria and Accreditations Due to the specialist nature of the work and the legal framework surrounding asbestos, the HCA adopt strict core criteria for companies wishing to undertake this work on its behalf. The criteria is as follows:- • The management survey must be carried out in accordance with survey methodology as specified in the HSE’s document HS(G) 264 Asbestos: the survey guide. • Consultants bidding for the work must be UKAS accredited to ISO/IEC 17020. • The laboratory appointed for the analysis of bulk samples must be UKAS accredited to IEC/ISO 17025. The laboratory undertaking the analysis must also participate in AIMS and maintain a standard of ‘satisfactory’. • Analysts and surveyors must be experienced and qualified to BEBOH P. Cert 13 or BIOH Specialist Module S301, or hold the appropriate proficiency module (P401 – 406) for the element of work they are required to undertake. • The Management Asbestos Survey will include a Material Assessment and Costed Priority Assessment. The development of the Priority Assessment will involve liaison between the Duty Holder and the Asbestos Consultant providing the surveying service. Consultants bidding for the service must meet the above criteria and provide evidence otherwise the bid will be rejected. UKAS accreditations will also be verified online. The former HMS Daedalus is situated on an exposed position on the Solent and due to this the site is subject to adverse weather conditions, including high winds, all year round. There is a possibility that the 4 month project duration may be extended if there is continued poor weather. It should be noted that there is an active airfield on the site, one of the buildings is listed and another is in a conservation area. Please visit for further information on the former HMS Daedalus. 1 Priority Assessment – This is an assessment of the likelihood of the asbestos containing materials being disturbed taking into account activities undertaken within the property e.g. frequency of maintenance activities. The results of the material assessment and the priority assessment indicate priorities for action and form the basis the Asbestos Management Plan. The recommendations made within the assessment must include a cost to rectify them. 2 Material Assessment – This is an assessment of the condition of the material and the likelihood of it releasing fibres on disturbance.


Classification of the contract

90650000 Asbestos removal services

Additional information

Contract type: Services – Unspecified

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Lowest price

Estimated length of contract: 4 Months


Who to contact

Contact name Anthony Burn

Organisation name GVA on behalf of the Homes and Communities Agency

Address St Catherine’s Court, Berkeley Place, Bristol, BS8 1BQ

Telephone 0117 9885279

Extension number:


How to apply

Tender Process We will endeavour to shortlist between 5 companies to participate in the tender. Once your organisation has been successfully pre-qualified you will be issued with the tender documentation. As part of the tender documentation you will receive a ‘site visit schedule’ which will provide details of the time, date and contact details of the client’s representative for who you will be meeting at the pre-arranged site visit. Visitation to the site visits is mandatory and all tenderers will be escorted around each building at the same time to ensure there is no unfair advantage. On receipt of your tender submission the costs will be reviewed for completeness and arithmetical accuracy. The following are indicative timescales for the tender process, please note that we reserve the right to amend the timescales if required: Procurement Stage Indicative Date Contract Notice published 08.03.2013 Deadline for PQQ submissions 22.03.2013 Invitation to Tender issued 29.03.2013 Site visit 02.04.1203 Deadline for ITT responses 12.04.2013 Contract awarded w/c 22.04.2013 Contractors must be licensed by the HSE and also be members of the Asbestos Removal Contractors Association (ARCA). In addition to ARCA we also recognise ACAD (Asbestos Control & Abatement Division). As part of the procurement process, the HCA needs to be satisfied that you have systems in place for managing health and safety within your business. Organisations wishing to tender for HCA contracts must be registered and assessed by a prequalification assessment scheme which is a member of SIPP (Safety Schemes in Procurement). This also applies to Non Construction companies. Registration and assessment must be in place prior to being invited to formally tender for the project or works. Further information on SIPP and details of assessment scheme members can be found on All discussions, meetings and communications will be conducted in English. The contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP. This procurement and award is subject to the transparency arrangements being adopted by the UK Government. These arrangements include the publication of tender documentation issued by the HCA and the contract between the HCA and supplier. Bidders should highlight any areas they consider commercially sensitive in order for the HCA to be able to honour our transparency obligations without undermining the bidders commercial interests. Candidates are advised that the HCA is subject to the Freedom of Information Act 2000 (“The Act”). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidential or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The HCA shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is insufficient to include a statement of confidentiality encompassing all the information provided in the response. The HCA takes a zero-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. The principles contained within this policy apply to both internal and external audiences, including anyone wishing to undertake business or engage with the HCA. Please refer to our Anti-bribery and Corruption Policy by visiting for further information.