Asbestos Survey and Asbestos Removal Services Worcestershire

Asbestos Survey and Asbestos Removal Services Worcestershire

Provision of asbestos survey, and asbestos removal services for Sanctuary’s properties to include Management of Asbestos Services (Surveying, Analysing, Sampling, Air Monitoring) and Licensed and Non-Licensed Removal and Remedial Work (Removal and Disposal, Remedial Work). On a regional and national basis.

United Kingdom-Worcester: Asbestos removal services

2013/S 146-254071

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sanctuary Housing Group
Sanctuary House, Chamber Court, Castle Street
Contact point(s): Procurement
For the attention of: Jasmin Banks-Lee
WR1 3ZQ Worcester
UNITED KINGDOM
Telephone: +44 1905335331
E-mail: group.procurement@sanctuary-housing.co.uk

Internet address(es):

General address of the contracting authority: www.sanctuary-tenders.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Asbestos Survey and Asbestos Removal Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Provision of asbestos survey, and asbestos removal services for Sanctuary’s properties to include Management of Asbestos Services (Surveying, Analysing, Sampling, Air Monitoring) and Licensed and Non-Licensed Removal and Remedial Work (Removal and Disposal, Remedial Work). On a regional and national basis plus reporting. Sanctuary has properties and offices throughout Scotland and England, and the suppliers awarded this contract will need to be able to supply the services in one, multiple or all of the regions they are interested in. (A document showing which sub-regions are within each region will be uploaded on the Due North system which provides these in a little more detailed breakdown than the general below overview).
These regions being:
Scotland,
North East England,
North West England,
Midlands,
London and South East,
East England,
South West England.
Contracts shall be awarded on a regional and national basis depending on the outcome of the tender responses and evaluations.
The suppliers will be required to provide a customer focused service, and demonstrate a commitment to providing an effective service and support. This must provide measurable Value for Money to Sanctuary, and all our residents. The contract shall be open to Sanctuary Housing Association (SHA) and also all other associated companies within the Sanctuary Group, either now or in the future. Sanctuary Maintenance Contractors Ltd (SMCL) will be operating as the main client.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 7
Duration of the framework agreement

Duration in months: 48
Justification for a framework agreement, the duration of which exceeds four years: It is a 3 year contract with an option to extend for 12 months.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 300 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Sanctuary is the UK’s leading provider of housing, care, supported living and property management services in the UK. Sanctuary aspires to be a market leader in terms of quality, innovation and performance. Established in 1969, the organisation has grown into a successful provider of housing and associated services, and now manages over 95,000 units of accommodation throughout England and Scotland, including general rented, sheltered, supported accommodation, student and key worker accommodation and care homes.
Sanctuary is seeking expressions of interest from experienced suppliers for the undertaking of this exciting opportunity for our National asbestos survey and removal framework consisting of Management of Asbestos Services (Surveying, Analysing, Sampling, Air Monitoring)and Licensed and Non-Licensed Removal and Remedial Work (Removal and Disposal, Remedial Work). On a regional and national basis.
Suppliers shall have the opportunity to submit Tenders based your organisations area of expertise. This tender offers Suppliers the opportunity to shape a flexible, cost-effective, efficient service, whilst offering the opportunity to grow and develop as a Supplier to Sanctuary. Suppliers shall be required to offer a customer focused service, with a commitment to providing both an efficient, innovative and cost effective reinvestment and capital works service solution that provides demonstrable Value for Money throughout the life of the Contract.
Sanctuary reserves the right to withdraw from the Procurement Process at any time, without any costs to Sanctuary, and without awarding any contracts. Suppliers are to be responsible for any costs and expenses which may be incurred as a result of participating in this Procurement Process. Interested Suppliers shall be able to demonstrate the relevant knowledge and particular skills required to deliver the service / services described.
Note: The volume of works generated under this framework cannot be guaranteed due to the varying nature of the portfolio of properties managed by Sanctuary and Suppliers also need to be aware that Sanctuary has its own internal maintenance and planned works teams that operate nationally and with regards to a number of the works elements previously specified that they will pick up a percentage and external suppliers will pick up a percentage of our work .
Key elements of this framework are as follows:
1) Suppliers can express an interest in either National supply or for specific regions and for all or one/multiple disciplines. All suppliers must have the skills, experience to meet the requirements, potentially tight deadlines and restrictions at varied locations.
2) Accomplish Value for Money, with consistent price commitment offering improved service. Suppliers will be expected to make the process as cost effective as possible, driving out unnecessary costs from the process.
3) It is expected that the prices be fixed for a period of 2 years, and thereafter reviewed in line with CPI.
4) Suppliers will be pricing against NHF SOR’s for removals and against a Sanctuary set of SOR’s for surveying aspect.
5) A key element of this framework is the opportunities for Employment and Training. Sanctuary
aims to deliver a range of projects and initiatives that shall assist in improving both skills and quality of life by providing employment and enterprise opportunities, all of which encourage
independence and lead to thriving communities. As such, part of the Tender process requires the Supplier(s) to evidence their experience in this area, and to illustrate how that experience can be built upon to offer the opportunities which Sanctuary anticipates shall be created.
6) Suppliers must adhere to Sanctuary’s Equality and Diversity policy, and that all suppliers have an environmental policy in place, in line with Sanctuary’s aim to think sustainably and to limit our impact on the environment.
Interested suppliers should register their interest via our website www.sanctuary-tenders.co.uk . Once you have completed the registration process, you will then be provided with a user name and password which will enable you to enter our Due North Pro-Contract system (which is free to suppliers). As a pre-requisite to the Tender process you will first need to complete an on-line pre-qualification questionnaire (PQQ). (Note please follow the wizard tool within Due North first, otherwise you may not see the PQQ).

Sanctuary will be looking to award the contract to suppliers who can provide works across all or any of our regions for the asbestos survey and removal framework required.
Any successful suppliers at the PQQ stage will then be chosen to receive an Invitation to Tender (ITT) document.
Any queries in relation to the PQQ or ITT should be addressed through the Tenders Portal. Any other method of contacting Sanctuary regarding the PQQ or ITT will not be considered.

II.1.6)Common procurement vocabulary (CPV)

90650000, 45262660, 71600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Sanctuary is seeking expressions of interest from organisations for the undertaking of this exciting opportunity to participate in the National Tender for the provision of asbestos survey and removal services for Sanctuary’s properties. Services to include Management of Asbestos Services (Surveying, Analysing, Sampling, Air Monitoring), Licensed and Non-Licensed Removal and Remedial Work (Removal and Disposal, Remedial Work).
Suppliers must be able to cover the requirements for one, multiple or all disciplines either nationally or regionally which covers:
1) Scotland,
2) North East England,
3) North West England,
4) Midlands,
5) East England,
6) London and the South East,
7) South West England.
For each region we will be awarding the contract as a separate provider for Asbestos Survey and a separate provider for asbestos removal. We will not award both elements of the service to one provider.
Estimated value excluding VAT:
Range: between 300 000 and 2 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Scotland

1)Short description

Sanctuary are looking for an asbestos survey and removal surveyor fior this region. We are most likely not looking at awarding both elements to the same supplier.
2)Common procurement vocabulary (CPV)

90650000, 45262660, 71600000

3)Quantity or scope

1. Management of Asbestos Services. To include:
a. Surveying
b. Analysing
c. Sampling
d. Air Monitoring
2. Licensed and Non-Licensed Removal and Remedial Work. To include:
a. Removal
b. Disposal
c. Remedial Work
The price range indicated is not for this particular region, it is for the overall range across all regions.
Estimated value excluding VAT:
Range: between 300 000 and 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: North East England

1)Short description

Sanctuary are looking for an asbestos survey and removal surveyor for this region. We are most likely not looking at awarding both elements to the same supplier.
2)Common procurement vocabulary (CPV)

90650000, 45262660, 71600000

3)Quantity or scope

1. Management of Asbestos Services. To include:
a. Surveying
b. Analysing
c. Sampling
d. Air Monitoring
2. Licensed and Non-Licensed Removal and Remedial Work. To include:
a. Removal
b. Disposal
c. Remedial Work
The price range indicated is not for this particular region, it is for the overall range across all regions.
Estimated value excluding VAT:
Range: between 300 000 and 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: North West England

1)Short description

Sanctuary are looking for an asbestos survey and removal surveyor for this region. We are most likely not looking at awarding both elements to the same supplier.
2)Common procurement vocabulary (CPV)

90650000, 45262660, 71600000

3)Quantity or scope

1. Management of Asbestos Services. To include:
a. Surveying
b. Analysing
c. Sampling
d. Air Monitoring
2. Licensed and Non-Licensed Removal and Remedial Work. To include:
a. Removal
b. Disposal
c. Remedial Work
The price range indicated is not for this particular region, it is for the overall range across all regions.
Estimated value excluding VAT:
Range: between 300 000 and 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Midlands

1)Short description

Sanctuary are looking for an asbestos survey and removal surveyor for this region. We are most likely not looking at awarding both elements to the same supplier.
2)Common procurement vocabulary (CPV)

90650000, 45262660, 71600000

3)Quantity or scope

1. Management of Asbestos Services. To include:
a. Surveying
b. Analysing
c. Sampling
d. Air Monitoring
2. Licensed and Non-Licensed Removal and Remedial Work. To include:
a. Removal
b. Disposal
c. Remedial Work
The price range indicated is not for this particular region, it is for the overall range across all regions.
Estimated value excluding VAT:
Range: between 300 000 and 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: East England

1)Short description

Sanctuary are looking for an asbestos survey and removal surveyor for this region. We are most likely not looking at awarding both elements to the same supplier.
2)Common procurement vocabulary (CPV)

90650000, 45262660, 71600000

3)Quantity or scope

1. Management of Asbestos Services. To include:
a. Surveying
b. Analysing
c. Sampling
d. Air Monitoring
2. Licensed and Non-Licensed Removal and Remedial Work. To include:
a. Removal
b. Disposal
c. Remedial Work
The price range indicated is not for this particular region, it is for the overall range across all regions.
Estimated value excluding VAT:
Range: between 300 000 and 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 6 Lot title: London and the South East

1)Short description

Sanctuary are looking for an asbestos survey and removal surveyor for this region. We are most likely not looking at awarding both elements to the same supplier.
2)Common procurement vocabulary (CPV)

90650000, 45262660, 71600000

3)Quantity or scope

1. Management of Asbestos Services. To include:
a. Surveying
b. Analysing
c. Sampling
d. Air Monitoring
2. Licensed and Non-Licensed Removal and Remedial Work. To include:
a. Removal
b. Disposal
c. Remedial Work
The price range indicated is not for this particular region, it is for the overall range across all regions.
Estimated value excluding VAT:
Range: between 300 000 and 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 7 Lot title: South West England

1)Short description

Sanctuary are looking for an asbestos survey and removal surveyor for this region. We are most likely not looking at awarding both elements to the same supplier.
2)Common procurement vocabulary (CPV)

90650000, 45262660, 71600000

3)Quantity or scope

1. Management of Asbestos Services. To include:
a. Surveying
b. Analysing
c. Sampling
d. Air Monitoring
2. Licensed and Non-Licensed Removal and Remedial Work. To include:
a. Removal
b. Disposal
c. Remedial Work
The price range indicated is not for this particular region, it is for the overall range across all regions.
Estimated value excluding VAT:
Range: between 300 000 and 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within the ITT.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Supplier will need to be able to meet the requirements in the PQQ and the service levels defined within the ITT in terms of level of quality, response times, specification, and range of services needed.
The Supplier is expected to meet several Key Performance Indicators (KPIs) at regular intervals to assist in the continuous improvement of the service.
Service Providers are expected to work within all current and future legislation and regulations, where applicable.
Opportunities for Employment and Training – Sanctuary aims to deliver a range of projects and initiatives that shall assist in improving both skills and quality of life by providing employment and enterprise opportunities, all of which encourage independence and lead to thriving communities. As such, part of the process requires the Supplier to evidence their experience in this area, and to illustrate how that experience can be built upon to offer the opportunities which Sanctuary anticipates shall be created.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Please refer to the conditions within the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Please refer to the conditions detailed within the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
Please refer to the conditions within the PQQ.
Minimum level(s) of standards possibly required:
Please refer to the conditions within the PQQ with certain questions carrying pass/fail scores.
Suppliers will also need to complete a PQQ. The PQQ consists of two sections:
i. Generic questions designed to assess a Supplier’s suitability to become a Sanctuary approved Supplier.
ii. Project specific questions, designed to assess a Supplier’s capability to fulfil Sanctuary’s needs as laid out in the contract process.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: Consortiums do not cover the national requirement of Sanctuary properties, and the process needs to be run in line with Sanctuary’s Corporate Programme.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 16
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: At the end of the tender process at Sanctuary’s discretion an e-auction may be used.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SHA11022.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers shall be required to evidence experience and the ability to provide the levels of service required within the time targets as presented in the PQQ. Any additional conditions on top of those stated will be detailed in the relevant PQQ and ITT sections as required.
Interested suppliers should register their interest via our website www.sanctuary-tenders.co.uk . Once you have completed the registration process, you will then be provided with a user name and password which will enable you to enter our Due North Pro-Contract system (which is free to suppliers). As a pre-requisite to the Tender process you will first need to complete an on-line pre-qualification questionnaire (PQQ). (Note please follow the wizard tool within Due North first, otherwise you may not see the PQQ).

Sanctuary will be looking to award the contract to suppliers who can provide works across all or any of our regions for the asbestos survey and removal framework required.
Any successful suppliers at the PQQ stage will then be chosen to receive an Invitation to Tender (ITT) document.
Any queries in relation to the PQQ or ITT should be addressed through the Tenders Portal. Any other method of contacting Sanctuary regarding the PQQ or ITT will not be considered.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.7.2013