Asbestos Survey Tender Dorchester

Asbestos Survey Tender Dorchester

Provision of asbestos inspection in occupied and unoccupied dwellings, related communal areas and offices including management surveys and refurbishment and demolition surveys, sampling, sample analysis and reporting.

UK-Dorchester: Building-inspection services

2013/S 119-203653

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Magna Housing Association Ltd
Hollands House, Poundbury Road
For the attention of: Stephanie Lloyd-Foxe
DT1 1SW Dorchester
UNITED KINGDOM
Telephone: +44 1305214028
E-mail: stephanie.lloyd-foxe@magna.org.uk

Internet address(es):

General address of the contracting authority: http://www.magna.org.uk

Further information can be obtained from: Primary Business Support
Lower Farm, Foxcotte
For the attention of: Peter Bird
SP10 4AA Andover
UNITED KINGDOM
Telephone: +44 1264324403
E-mail: tenders@primarybs.co.uk
Internet address: http://www.primarybs.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Primary Business Support
Lower Farm, Foxcotte
For the attention of: Peter Bird
SP10 4AA Andover
UNITED KINGDOM
Telephone: +44 1264324403
E-mail: tenders@primarybs.co.uk
Internet address: http://www.primarybs.co.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Asbestos Inspection and Management Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: South West UK.
NUTS code UKK23,UKK12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision of asbestos inspection in occupied and unoccupied dwellings, related communal areas and offices including management surveys and refurbishment and demolition surveys, sampling, sample analysis and reporting in accordance with the Health and Safety Executive guidance HSG264.
II.1.6)Common procurement vocabulary (CPV)

71315400 – GC17 – DA15, 71000000, 71630000, 71631000, 71631300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Association has approximately 6700 domestic properties (dwellings) in the central south and south west of the UK. There are approximately 500 void inspections per annum and 850 inspections prior to remedial and planned works per annum.
II.2.2)Information about options

Options: yes
Description of these options: There shall be an option for the Association and supplier to agree to extend the contract for two further periods of 12 months each at the end of the initial term and end of the first extended term respectively.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made on a monthly basis on submission of a valid invoice for work completed in the previous month.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete the contracting authority’s Pre-Qualification Questionnaire (“PQQ”) which can be obtained from the address in Annex AI).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The information and documentation in the PQQ which can be obtained from the address in Annex AI). The Contracting Authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required: These are set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information and documentation in the PQQ which can be obtained from the address in Annex AI). The Contracting Authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required:
These are set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: The criteria is set out in the PQQ which can be obtained from the address in Annex AI).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

MHA ASBESTOS MANAGEMENT 1
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

18.7.2013 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI 4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 day standstill period at the point information on the award of the contract is communicated to tenderers. The communication will include details of the award criteria; the reasons for the decision and the characteristics and relative advantage of the successful tender; score obtained by the applicant and that of the successful tenderer; the successful operator’s name and the date when the standstill period ends. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Such additional information should be required from the address in Annex AI).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.6.2013

Requirement: Asbestos Survey