Asbestos Surveying and Bulk Sampling Tender London

Asbestos Surveying and Bulk Sampling Tender London

Framework Agreement for The Provision of Asbestos Surveying, Bulk Sampling and Air Monitoring Services.

United Kingdom-London: Asbestos removal services

2018/S 097-221566

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Waltham Forest
Waltham Forest Town Hall, Forest Road
E17 4JF
United Kingdom
Contact person: Mr Yaw Osei Tawiah
Telephone: +44 2084964648
NUTS code: UKI
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Framework Agreement for The Provision of Asbestos Surveying, Bulk Sampling and Air Monitoring Services

Reference number: DN342230

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Homes for Haringey wishes to appoint a suitably qualified and experienced Consultant to carry out asbestos surveying, air monitoring including site assessments for reoccupation, and consultancy services. The Consultant must be UKAS accredited to ISO/IEC 17025 for asbestos fibres in air which includes, fibre counting, sampling of air for fibre counting, the 4 stage clearance process and mobile laboratories. UKAS accreditation to ISO/IEC 17025 is also required for asbestos in bulk material identification and sampling of bulk materials.

The Consultant must be UKAS accredited to ISO/IEC 17020 for surveying of asbestos in premises (Inspection Body status).

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

To carry out Management Surveys, Demolition / Refurbishment Surveys and sampling as dictated at Appendix 7 — Asbestos: The Survey Guide (HSG264). Where the survey is completed for a void property the consultant shall leave a completed hand written form indicating the likely locations of Asbestos Containing Materials (ACM). 1 electronic copy should be provided submitted to HFH as appropriate.

The asbestos report should include the following:

1) type of Asbestos;

2) type of product;

3) location;

4) extent;

5) accessibility;

6) surface treatment;

7) condition (including photographs);

8) extent of material (Meters);

9) priority risk assessments;

10) material assessment (score);

11) budget estimate to carry out the asbestos removal work;

12) bulk sample certificate.

To carry out asbestos in bulk material identification and sampling of bulk materials as per the ISO/IEC 17025 and 17020 accreditation and all current HSE regulations.

To carry out personals, leaks, background and reassurance air tests and 4 stage clearance processes as required. The consultant will be expected to have mobile laboratories. The consultant must be UKAS accredited to ISO/IEC 17025 for these processes.

Additional duties connected with the provision of reports, testing, sampling etc. consistent with overall delivery of service:

The Consultant will be required to carry out surveys taking samples of suspected asbestos-based materials of HFH’s properties e.g. flats, houses, communal areas blocks, corporate buildings etc.

All suspected asbestos materials sampled should be clearly identified on the drawings with the sample reference number.

In residents’ properties samples should be obtained as unobtrusively as possible and the Consultant should use suitable filler and make good sampled areas. If additional making good is requested, this should be referred to a HFH Officer.

All communal areas that have had samples taken from them should be clearly identified on the drawings with the sample reference number.

If damaged asbestos is identified, the Consultant should report to the HFH immediately, together with a risk assessment.

Surveys, sample results and risks assessments should be recorded as per the Survey Guide in addition to any format dictated by the Consultants UKAS Accreditation (ISO/IEC 17025 and 17020).

Where removal works are instructed by HFH’s asbestos team the Consultant may be requested to carry out personals, leaks, background and reassurance air tests. On completion of the project, the Consultant if required will be instructed to carry out a 4 stage clearance which involves preliminary checks of site condition and job completeness, thorough visual inspections, clearance air monitoring inside the enclosure and finally assessments of site reoccupation after the enclosure has been removed. Should all stages pass a certificate of reoccupation will be issued and sent to the relevant personnel at HFH by email in electronic format.

The Consultant will be required to keep HFH informed of any new developments associated with asbestos management, Health and Safety Regulations, legislation and other statutory provisions and to make the necessary recommendations to ensure the safety of the occupants, the removal contractor’s employees and subcontractors, HFH’s employees etc.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Method Statement / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract could be renewed for an additional 24 months if the Authority at the end of the initial contract term decides to continue the contract.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 21/06/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

High Court England and Wales
Royal Court of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: