Asbestos Surveying Framework Northern Ireland Housing Executive
Tender for the provision of an asbestos surveying services framework 2012.
UK-Belfast: building-fabric consultancy services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Northern Ireland Housing Executive
The Housing Centre 2 Adelaide Street
Contact point(s): NIHE, Corporate Procurement Department
For the attention of: Procurement Manager (Construction)
BT2 8PB Belfast
Telephone: +44 2890318637
Fax: +44 2890318690
General address of the contracting authority: http://www.nihe.gov.uk
Electronic submission of tenders and requests to participate: http://e-sourcingni.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Tender for the provision of an asbestos surveying services framework 2012.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN0
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 7
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 8 000 000,00 GBP
II.1.5)Short description of the contract or purchase(s)
The Contracting Authority intends to establish a framework agreement which will set out the headline terms under which a minimum of 3 and a maximum of 7 economic operators will be appointed according to their tender scores (as more particularly described in the tender documentation). Framework members will have the opportunity to tender for all of the work required in each of the geographic areas specified in the tender documentation in accordance with the terms set out therein.
The service required under the framework agreement consists of the provision of the following to the Contracting Authority’s property and dwellings:
(a) Asbestos surveys;
(b) Input of survey data to housing executive asbestos information management system (AIMS).
The service under the framework agreement will occur in or around occupied dwellings and in some cases in and around dwellings occupied by persons with disabilities and special needs.
II.1.6)Common procurement vocabulary (CPV)
71315100, 90650000, 71510000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Contracting Authority seeks to procure the services detailed in II.1.5 and the contract documentation across 5 geographical areas in Northern Ireland.
Estimated value excluding VAT: 8 000 000,00 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority may require guarantees or other security acceptable to the Contracting Authority from tenderers. See contract documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Subject to the status and involvement of the parties, the Contracting Authority may require parties to commit to joint and several liability in respect of the contract. Alternatively, the Contracting Authority may expect the lead operator to take total responsibility. The Contracting Authority may require collateral warranties, parent company guarantees and/or performance bonds as applicable to be entered into by other economic operators.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See contract documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006 and as set out in the invitation to tender and the pre-qualification questionnaire available from the address specified in Section 1.1.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the invitation to tender and the pre-qualification questionnaire available from the address specified in Section 1.1.
Minimum level(s) of standards possibly required: As set out in the invitation to tender and pre-qualification questionnaire available from the contact point specified in Section 1.1.
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 and 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the invitation to tender and the pre-qualification questionnaire available from the address specified in Section 1.1.
Minimum level(s) of standards possibly required:
As set out in the invitation to tender and pre-qualification questionnaire available from the contact point specified in Section 1.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
Asbestos Surveying Services Framework 2012
IV.3.2)Previous publication(s) concerning the same contract
Other previous publications
Notice number in the OJEU: 2012/S 101-168545 of 30.5.2012
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 31.8.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
7.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Employees of the Contracting Authority only.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
All costs of responding to this Notice or participation in this procurement will be borne by the tenderer. Until the contract is formalised all discussions will be deemed strictly subject to contract. No formal agreement shall be binding until it has been signed by duly authorised representatives of both parties. The Transfer of Undertakings Protection of Employment Regulations and/or the Service Provision Change (Protection of Employment) Regulations 2006 may apply to the staff/operatives currently engaged in the delivery of these services. Tenderers are required to seek their own advice,make their own investigations (including by seeking information) and include for this in their tenders.
Tenderers will be required to submit a province wide pricing document specifying pricing applicable across Northern Ireland against notional quantities which will be used, with the quality submission to determine membership of the framework agreement.
Tenderers at the same time as submitting their tender for appointment to the framework agreement, will also be required to submit area pricing documents for one, or more of the 5 area work packages (according to the areas the tenderer wishes to bid for). The area pricing documents from members appointed to the Framework will be opened and assessed following the framework appointments, to determine the allocation of the Area Work Packages as more particularly described in the contract documents.
Tenderers should note that no framework member will be awarded more than 2 of the 5 possible Area Work Packages (i.e. there will be a minimum of 3 framework members awarded Area Work Packages under the framework agreement).
Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once):
and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure);
2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the PQQ/ ITT Details’ box;
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online
Help, or contact the eTendering help desk.
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority shall, as soon as possible after the decision has been made, inform tenderers of the decision to conclude the framework agreement in accordance with Regulation 32 of the Public Contracts Regulations 2006 (as amended). A standstill period shall apply during which the Contracting Authority shall not conclude the framework agreement. Appeals against the decision of the Contracting Authority may be made to the High Court of Justice in Northern Ireland in accordance with Part 9 of the Public Contracts Regulations 2006 (as amended).