Asbestos Surveying Tender London

London Borough of Barking and Dagenham.

UK-Dagenham: surveying services

2012/S 26-042416

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Barking and Dagenham
Civic Centre, 1st Floor Annexe
For the attention of: Memet Erdemgil
RM10 7BN Dagenham
UNITED KINGDOM
Telephone: +44 2082272088
E-mail: Memet.Erdemgil@ElevateEastLondon.co.uk

Internet address(es):

General address of the contracting authority: http://www.lbbd.gov.uk/Pages/Home.aspx

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Term Contract for Asbestos Analysis and Surveying in Council Properties.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: 3 London Boroughs – The London Borough of Barking and Dagenham, The London Borough of Havering, and the London Borough of Waltham Forest
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

A Term Contract for Asbestos Analysis and Surveying in Council Properties within the London Borough of Barking and Dagenham, the London Borough of Havering, and the London Borough of Waltham Forest, as one lot. The contract shall be over a three year term with the option of a two year extension subject to satisfactory performance of the appointed contractor. This contract is for management (previously known as type 2) and refurbishment & demolition (previously known as type 3) surveys for construction projects, sample analysis, air testing and includes re-inspections of known asbestos.
This contract shall be separate from, and shall monitor, the term contract for Asbestos Removal and Management in Council Properties which is also due for re-tender. These two asbestos term contracts shall not be awarded to the same contractor.

II.1.6)Common procurement vocabulary (CPV)

71355000, 71315300

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract will be used to:
Assess the level of asbestos present in any Council domestic property (including communal areas), public buildings or school by use of non-invasive and invasive unvestigations as necessary. This shall be by management surveys, refurbishment and demolition surveys; ad hoc sampling and analysis, and planned re-inspections based on asbestos risk assessments of each building or location under the contract.
Assess the quality of the air and test for any residual asbestos after remedial work has been undertaken under the Asbestos Removal and Management Contract, or under other contracts.
The contract duration will be for a period of 36 months with a possible extension for a period of a further 24 months (12 months with a further 12 months on top of that).
Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):
— browse to the eSourcing Portal: https://lbbd.bravosolution.co.uk and click the link to register,

— accept the terms and conditions and click ‘continue’,
— enter your correct business and user details,
— note the username you chose and click ‘Save’ when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— login to the portal with the username/password,
— click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
— click on the relevant PQQ/ ITT to access the content,
— click the ‘Express Interest’ button at the top of the page,
— this will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— you can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: These numbers give LBBD the best opportunity to choose a sufficient number of quality and value suppliers to take forward for further evaluation at the ITT stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Information regarding the e auction process will be made available at the ITT stage, guidance documentation issued prior to the event, and during the mock training prior to the e auction being held.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.3.2012 – 17:00

IV.3.4)Time limit for receipt of tenders or requests to participate

5.3.2012 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.2.2012