Asbestos Surveys and Sample Testing Services Contract

Folkestone and Hythe district Council as lead Authority, intends to undertake a competitive tendering procurement on behalf of itself, Canterbury City Council, Thanet District Council and Dover District Council for the provision of Asbestos Surveying and Sampling Contract and Asbestos Removal Contract.

United Kingdom-Folkestone: Building-inspection services

2018/S 184-416497

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Folkestone and Hythe District Council
Civic Centre
Folkestone
CT20 2QY
United Kingdom
Contact person: Miss Mhairi Richards
Telephone: +44 1303853401
E-mail: mhairi.richards@folkestone-hythe.gov.uk
NUTS code: UKJ44

Internet address(es):Main address: https://www.folkestone-hythe.gov.uk/your-council/council-information/contracting

Address of the buyer profile: https://www.folkestone-hythe.gov.uk/your-council/council-information/contracting

I.1)Name and addresses

Canterbury City Council
Military Road
Canterbury
CT1 1YW
United Kingdom
E-mail: procurement@canterbury.gov.uk
NUTS code: UKJ44Internet address(es):Main address: www.canterbury.gov.uk

I.1)Name and addresses

Dover District Council
White Cliffs Business Park
Dover
CT16 3PJ
United Kingdom
E-mail: procuement@dover.gov.uk
NUTS code: UKJ44Internet address(es):Main address: www.dover.gov.uk

I.1)Name and addresses

Thanet District Council
Cecil Street
Margate
CT9 1XZ
United Kingdom
E-mail: procurement@thanet.gov.uk
NUTS code: UKJ44Internet address(es):Main address: www.thanet.gov.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.kentbusinessportal.org.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.kentbusinessportal.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Asbestos Surveying, Sampling and Removal Services

Reference number: DN316242

II.1.2)Main CPV code

71315400

II.1.3)Type of contract

Services

II.1.4)Short description:

Folkestone and Hythe district Council (F&HDC) as lead Authority, intends to undertake a competitive tendering procurement on behalf of itself, Canterbury City Council (CCC), Thanet District Council (TDC) and Dover District Council (DDC) for the provision of Asbestos Surveying and Sampling Contract and Asbestos Removal Contract. East Kent Housing will act as the contract administrator for these contracts.

II.1.5)Estimated total value

Value excluding VAT: 2 385 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 1

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Council will be evaluating two options and may award either Option 1 or Option 2.

Option 1 is to award up to 2 contracts: one for asbestos surveys and sample testing services (Lot 1) and/or one for asbestos removal and disposal services (Lot 2).

OR The Councils may appoint one contractor to provide both services under one contract (Lot 3).

II.2)Description

II.2.1)Title:

Lot 1 — Asbestos Surveys and Sample Testing

Lot No: 1

II.2.2)Additional CPV code(s)

71315400

II.2.3)Place of performance

NUTS code: UKJ44

II.2.4)Description of the procurement:

The Asbestos Surveys and Sample Analysis works shall include:

— Intrusive Demolition/Refurbishment Surveys for ACMs preceding programmes of planned and responsive maintenance works in accordance with HSG 264. This will include a Management Survey to the property in addition to the R&D survey,

— Void (empty) properties as part of remedial works to return them to EKH’s Lettable Standard prior to re-letting; and any properties to be sold under the Right to Buy scheme,

— A programme of R&D and Management Surveys to the common parts of housing blocks and subsequent annual re-inspection surveys for reported or presumed ACM’s will be required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 875 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Initial period of 36 months with the option to extend for a further period of up to 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 2 — Asbestos Removal

Lot No: 2

II.2.2)Additional CPV code(s)

90650000

II.2.3)Place of performance

NUTS code: UKJ44

II.2.4)Description of the procurement:

The Removal works comprises the removal or encapsulation of Asbestos Containing Materials (‘ACM’s) in common areas, occupied or void properties as identified and required from asbestos surveys and as instructed by the Contract Administrator. All removal works are to be in accordance with HSG 247: The licensed Contractor’s guide, ACOP L143; Managing and Working with Asbestos and incorporate a four stage air clearance test and/or reassurance air testing where necessary in accordance with HSG 248: The Analyst’s Guide for Sampling and Clearance Procedures and ACOP L143.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 510 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Initial period of 36 months with the option to extend for a further period of up to 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 3 — Asbestos Surveys and Removals

Lot No: 3

II.2.2)Additional CPV code(s)

71315400

90650000

II.2.3)Place of performance

NUTS code: UKJ44

II.2.4)Description of the procurement:

Combined offer of both surveys and removals services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 385 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Initial period of 36 months with the option to extend for a further period of up to 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 005-007043

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/10/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/10/2018

Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Folkestone and Hythe District Council
Civic Centre, Castle Hill Avenue
Folkestone
CT20 2QY
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/09/2018