Asbestos Surveys Contract Southend-on-Sea

Carrying out asbestos surveys within the Borough of Southend on Sea, Essex.

United Kingdom-Southend-on-Sea: Technical testing, analysis and consultancy services

2016/S 051-085280

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Essex Homes Ltd
Civic Centre, Victoria Avenue
Contact point(s): All communication to be via Delta
SS2 6FY Southend-on-Sea
Telephone: +44 1702212670

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Public order and safety
Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

M1617-05 Asbestos Surveys.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 11: Management consulting services [6] and related services

NUTS code UKH31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Technical testing, analysis and consultancy services. M1617-05 Carrying out asbestos surveys within the Borough of Southend on Sea, Essex.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract will be primarily to undertake asbestos management surveys to properties belonging to Southend Borough Council that are managed by South Essex Homes requirements stated and in accordance with HSG264, Asbestos: The survey guide in occupied and void properties. Additionally, the Consultant may be required to provide all aspects of an asbestos consultancy including surveying, organising and supervising removal and reinstatement operations, advice and air monitoring. Format of surveys and IT interface requirements will be detailed within the tender.
There are approximately 6 000 (six thousand) properties which belong to Southend Borough Council; these include high rise and low rise blocks, Sheltered Housing Units, Homeless Hostels. This figure will vary due to Right to Buy omissions and acquisitions throughout the Contract period.
The Consultant is to provide the following services (but not limited to); inspection, assessment and analysis of any material suspected to contain asbestos. Site sampling and risk assessment including all required tenant liaison.
Inspection documentation and recommendations for the Council’s records. Liaison with the removal contractor and tenants for removal and reinstatement operations where air monitoring is undertaken by the Consultant. To ensure all removal operations are in accordance with an offered and approved HSE method statement.
Site audits and or testing in connection with the removal contractors operations including; enclosure examination, smoke testing, background and leakage air testing, visual inspections, clearance air sampling and personal monitoring.
Provide a detailed report showing the quantity and location of asbestos removed on all jobs where the Consultant has carried out air monitoring. Detailed designs (including specification) of scheme designs.
24 hours — 7 day week emergency cover to respond to any out of hours emergency situations.
Act as Supervising Officer and Safety representative on site on South Essex Homes behalf. Act as the project co-ordinator to ensure CDM Regulations are adhered to.
To provide a survey facility in liaison with other stakeholders for properties where difficult access exists. A dedicated contract administration resource is to be provided by the Consultant for the duration of the contract.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of the deposits, guarantees and other forms of appropriate security will be set out in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bidders are likely to be required to form a single legal entity prior to entering into any contracts within Southend Borough Council.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details will be set out in tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC of the European Parliament and of the Council (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Details will be set out in tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
In order to simplify this process, South Essex Homes has adopted PAS91 to assist suppliers reduce the need to complete a variety of different pre- qualification questionnaires. PAS91 is standard pre-qualification questionnaire format for buyers to use. This means that once you have completed a questionnaire in this format you can use the same set of standard responses for all buyers who have adopted PAS91.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details are set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Details are set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Control of Asbestos Regulations 2012.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 8
Objective criteria for choosing the limited number of candidates: This will be set out in the PQQ documents. Organisations expressing an interest will be invited to submit a pre-qualification questionnaire, which will be evaluated by South Essex Homes / Southend Borough Council using the selection criteria set out in the PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.3.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.4.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2016310-PRO-7884591.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
Telephone: +44 207947600

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
Telephone: +44 207947600

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In the first instance the Contracting Authority should be contacted to clarify any decisions.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government Commerce
Rosebury Court, St Andrews Business Park, Norfolk
NR7 0HS Norwich

VI.5)Date of dispatch of this notice: