Asbestos Testing and Removal Framework for Welsh Purchasing Consortium

Asbestos Testing and Removal Framework for Welsh Purchasing Consortium

WPC Framework Asbestos, Surveying/ Inspection, Testing Analytical Services and Licensed Removal.

United Kingdom-Swansea: Asbestos-removal work

2014/S 185-326454

 

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City and County of Swansea
Room 3.2.6, Civic Centre
For the attention of: Alan Llewellyn
SA1 3SN Swansea
UNITED KINGDOM
Telephone: +44 1792637608

Internet address(es):

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0254

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment
Economic and financial affairs
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Pembrokeshire County Council

Blaenau gwent County Council

Torfaen County Borough Council

The Vale of Glamorgan Council

Merthyr Tydfil County Borough Council

Carmarthenshire County Council

Neath Port Talbot County Borough Council

Newport County Council

Mid and West Wales Fire and Rescue Service

Rhondda Cynon Taf County Borough Council

Bridgend County Council

Cardiff County Council

Powys County Council

Pembrokeshire County Council

Monmouthshire County Council

Ceredigion County Council

SouthWales Fire and Rescue Service

Denbighshire County Council

National Library of Wales

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

WPC Framework Asbestos, Surveying/ Inspection, Testing Analytical Services and Licensed Removal.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Blaenau Gwent, Swansea, Vale of Glamorgan, Merthyr Tydfil, Carmarthenshire, Neath Port Talbot, Mid and West Wales Fire and Rescue, NAtional Library, Rhondda Cynon Taff, Bridgend, Cardiff, Powys, Pembrokeshire, Monmouthshire, Ceredigion, Southwales Fire and Rescue Service and Denbighshire.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 7

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

City and County of Swansea are acting as lead authority on behalf of the Welsh Purchasing Consortium (WPC) for the for The Provision of Asbestos Surveying/Inspection, Testing/Analytical Services and Licensed Removal. The estimated contract period will be 1.1.2015 to 1.1.2017 with an option to extend up to a further 24 months These have been split into 3 Lots.
Lot 1 — Asbestos Survey/ Inspection.
Lot 2 — Asbestos Testing/ Analytical Services.
Lot 3 — (HSE) Asbestos Removal.
Further detail/s is provided in the tender documentation. Tenderers can bid for one, some or all Lots.
The estimated value of the framework is 5 000 000 but this has been calculated with reference to the historical spend of all those public sector organisations named.
The Lead Authority offers no guarantee of volume or value in respect of any future expenditure.
This Framework Agreement procurement exercise is being led by City and County of Swansea on behalf of the participating bodies in the WPC.
Each Lot will be awarded to a maximum of 7 tenderers per region, the only exception to this is the RCT region which will appoint 8. Contracting Authorities will select the supplier to which an award is made by ranking the suppliers on the basis of the award criteria used when the framework agreement was concluded, i.e. the Most Economically Advantageous Tender (MEAT) will be ranked first. In the first instance the first ranked supplier will be awarded the contract, if the first supplier selected is unable to provide the requirement the Contracting Authority will go to the provider which has submitted the next most economically advantageous tender, and so on.
Contracting Authorities will have the option to directly award to the first ranked tenderer within the Lot for the specified prices, or where the terms laid down in the framework agreement are not precise or complete enough for the particular call-off. A further mini competition should be run.
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visithttps://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code 27496 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

45262660, 90650000, 71600000, 71632000, 71355000, 71315300, 71630000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated value of the framework is 5 000 000, however this information is based on historic spend and may vary due to financial budgets.

II.2.2)Information about options

Options: yes
Description of these options: 1.1.2015 to 1.1.2017 with an option to extend up to a further 24 months.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 3Lot title: (HSE) Asbestos Removal

1)Short description

(HSE) Asbestos Removal.

2)Common procurement vocabulary (CPV)

45262660

3)Quantity or scope

(HSE) Asbestos Removal.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 1Lot title: Asbestos Survey/ Inspection

1)Short description

Asbestos Survey/ Inspection.

2)Common procurement vocabulary (CPV)

71315300

3)Quantity or scope

Asbestos Survey/ Inspection.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Asbestos Testing/ Analytical Services

1)Short description

Asbestos Testing/ Analytical Services.

2)Common procurement vocabulary (CPV)

71630000

3)Quantity or scope

Asbestos Testing/ Analytical Services.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Set out in the tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set our in the tender documentation.
Minimum level(s) of standards possibly required: As set our in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.
Minimum level(s) of standards possibly required:
As set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WPC/CCS/RGN/086/14
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.11.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

3.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 3.11.2014 – 12:00

Place:

Etenderwales Portal.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: A representative from Legal Democratic Services and Procurement.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds

VI.3)Additional information

1. Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the ‘Suppliers register here’ link.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click ‘continue’.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the ‘ITTs Open to All Suppliers’ link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.
— This will move the ITT into your ‘My ITTs’ page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.
3. Responding to the invitation to tender:
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850
The City and County of Swansea (the ‘Council’) invites suitably qualified and experienced organisations to tender for a framework arrangement in conjunction with the Welsh Purchasing Consortium (WPC) for Asbestos Surveying/Inspection Services, Testing/Analytical Services, and Removal of Asbestos Works. Each Authority will be split into a Region as detailed in the Instructions the tender detailing the estimated spend per authority/public body and the number of contractors that will be appointed on each LOT for each authority/public body.
(WA Ref:13003)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

City and County of Swansea
Civic Centre Oystermouth Road
SA1 3SN Swansea
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

City and County of Swansea
Civic Centre Oystermouth Road
SA1 3SN Swansea
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

23.9.2014