Assembly monitoring services for European Commission

Assembly monitoring services for European Commission

Assembly monitoring services for the offices of the Representation of the European Commission in the United Kingdom — lot 1 (Belfast), lot 2 (Cardiff) and lot 3 (Edinburgh).

UK-London: Assembly monitoring services for the offices of the Representation of the European Commission in the United Kingdom — lot 1 (Belfast), lot 2 (Cardiff) and lot 3 (Edinburgh)

2013/S 032-049557

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Commission, Directorate-General for Communication, Representation in the United Kingdom
Europe House, 32 Smith Square
Contact point(s): European Commission Representation in the United Kingdom
For the attention of: Mrs Anne Jung
SW1P 3EU London
UNITED KINGDOM
Telephone: +44 2079731957
E-mail: comm-uk-procurement@eu.europa.eu
Fax: +44 2079731895

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/dgs/communication/contracts-and-grants/contracts/representations/ongoing/index_en.htm

Address of the buyer profile: http://ec.europa.eu/unitedkingdom/work_with_eu/index_en.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Assembly monitoring services for the offices of the Representation of the European Commission in the United Kingdom — lot 1 (Belfast), lot 2 (Cardiff) and lot 3 (Edinburgh).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Contractor’s premises.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The purpose of the contract is assembly monitoring services for the offices of the Representation of the European Commission in Belfast, Cardiff and Edinburgh.
The contract is divided into 3 lots.
II.1.6)Common procurement vocabulary (CPV)

79410000, 79400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1 — Belfast between 13 000 EUR and 19 000 EUR per year; and for the maximum of 4 years (between 52 000 EUR and 76 000 EUR) VAT excluded.
Lot 2 — Cardiff between 13 000 EUR and 19 000 EUR per year; and for the maximum of 4 years (between 52 000 EUR and 76 000 EUR) VAT excluded.
Lot 3 — Edinburgh between 13 000 EUR and 19 000 EUR per year; and for the maximum of 4 years (between 52 000 EUR and 76 000 EUR) VAT excluded.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Assembly monitoring services for the office of the European Commission in Belfast

1)Short description

Tailored monitoring service of the Northern Ireland Assembly and Government.
2)Common procurement vocabulary (CPV)

79410000, 79416200, 79400000

3)Quantity or scope

Between 13 000 EUR and 19 000 EUR per year; and between 52 000 EUR and 76 000 EUR for the maximum of 4 years, VAT excluded.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Assembly monitoring services for the office of the European Commission in Cardiff

1)Short description

Assembly monitoring service covering the work of the Welsh Government and the National Assembly for Wales.
2)Common procurement vocabulary (CPV)

79410000, 79416000, 79400000

3)Quantity or scope

Between 13 000 EUR and 19 000 EUR per year; and between 52 000 EUR and 76 000 EUR for the maximum of 4 years, VAT excluded.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Assembly monitoring services for the office of the European Commission in Edinburgh

1)Short description

Monitoring services of the Scottish Parliament in Holyrood.
2)Common procurement vocabulary (CPV)

79410000, 79400000, 79416200

3)Quantity or scope

Between 13 000 EUR and 19 000 EUR per year; and between 52 000 EUR and 76 000 EUR for the maximum of 4 years, VAT excluded.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see the respective points of the draft contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see the respective points of the tender specifications.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see the respective points of the tender specifications.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the respective points of the tender specifications.
Minimum level(s) of standards possibly required: Please see the respective points of the tender specifications.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see the respective points of the tender specifications.
Minimum level(s) of standards possibly required:
Please see the respective points of the tender specifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PO/2013-2/LON.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

28.3.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 8.4.2013 – 14:30
Place:

European Commission Representation in the United Kingdom, Europe House, 32 Smith Square, London, SW1P 3EU, UNITED KINGDOM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of the tenderers and of the European Commission.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All documentation of this call for tenders, including any additional information during the procedure is published at the following Internet address:
http://ec.europa.eu/dgs/communication/contracts-and-grants/contracts/representations/ongoing/index_en.htm

or
http://ec.europa.eu/unitedkingdom/work_with_eu/index_en.htm

Tenderers should consult this site regularly, as additional information may be published at any time during the procedure.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@ec.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.2.2013