Assessment and Therapies – Dynamic Purchasing System – Gwent

Assessment and Therapies – Dynamic Purchasing System – Gwent

15 Lots. The council is establishing a collaborative dynamic purchasing system for the provision of assessment and therapies for the 5 authorities in the Gwent Region.

United Kingdom-Hengoed: Health and social work services

2020/S 017-037792

Social and other specific services – public contracts

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Caerphilly County Borough Council
Postal address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed
NUTS code: UKL16
Postal code: CF82 7PG
Country: United Kingdom
E-mail: sellwhl@caerphilly.gov.uk
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address(es):Main address: www.caerphilly.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.1)Name and addresses

Official name: Newport City Council
Postal address: Civic Centre
Town: Newport
NUTS code: UKL21
Postal code: NP20 4UR
Country: United Kingdom
E-mail: procurement@newport.gov.uk
Telephone: +44 1633656656
Internet address(es):Main address: www.newport.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

I.1)Name and addresses

Official name: Blaenau Gwent County Borough Council
Postal address: Municipal Offices, Civic Centre
Town: Ebbw Vale
NUTS code: UKL16
Postal code: NP23 6XB
Country: United Kingdom
E-mail: commissioningteam@blaenau-gwent.gov.uk
Telephone: +44 1495311556

I.1)Name and addresses

Official name: Torfaen County Borough Council
Postal address: Civic Centre, Pontypool
Town: Torfaen
NUTS code: UKL16
Postal code: NP4 6YB
Country: United Kingdom
E-mail: stephen.chambers@torfaen.gov.uk
Telephone: +44 1495762200
Internet address(es):Main address: www.torfaen.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498

I.1)Name and addresses

Official name: Monmouthshire County Council
Postal address: PO Box 106
Town: Caldicot
NUTS code: UKL21
Postal code: NP26 9AN
Country: United Kingdom
E-mail: contact@monmouthshire.gov.uk
Telephone: +44 1633644644

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Dynamic Purchasing System (DPS) for Assessment and Therapies

Reference number: CCBC/DPS1002263/20/HS

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is establishing a collaborative dynamic purchasing system for the provision of assessment and therapies for the 5 authorities in the Gwent Region in line with the light touch regime of EU Regulations and Public Contract Regulations 2015. The Council is looking to engage with suitably experienced and qualified organisations/individuals for the provision of independent professionals to deliver specific time and task limited assessments and therapeutic (or other) interventions.

The independent professionals will deliver the service across the 5 local authorities within the Gwent Region following the instruction of the commissioner requiring a service. The professional will be required to be independent from the instructing local authority and their assessments/interventions should be impartial, clear and analytical. Following the initial award of individuals/organisations to the DPS, the opportunity shall be re opened for those who have either failed during the initial procurement process or new individuals/organisations applying to join the DPS. This process shall commence with the advertisement of a contract notice issued via sell2wales, which shall remain live for the duration of the DPS period.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Independent Social Worker

Lot No: 1

II.2.2)Additional CPV code(s)

85000000
85300000
85320000
85310000

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the Boundaries of Gwent, including the 5 local Authorities Newport City Council, Blaenau Gwent CBC, Monmouthshire CBC, Torfaen CBC and Caerphilly CBC.

II.2.4)Description of the procurement:

Independent social worker — The Council require independent social workers to undertake general social work activities which are required to act as agents of the Council to provide an independent view. Whilst the work will be in relation to the child, independent social workers will be required to complete work with the child(ren), parents, other family members or others connected to the child. Independent social workers will be required to complete the work in a professional manner and in line with statutory and Council requirements.

Providers must share the content of their report with the family/individuals and distribute the report to the appropriate personnel within social services and assessment plans will be required. Providers must be able to attend court and present their information in a confident and competent way.

Full details the specification, including qualifications and experience required under this lot can be found in the ITT.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Independent Social Worker – PAM’s Assessments

Lot No: 2

II.2.2)Additional CPV code(s)

85000000
85300000
85320000
85310000

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the Boundaries of Gwent, including the five local Authorities Newport City Council, Blaenau Gwent CBC, Monmouthshire CBC, Torfaen CBC and Caerphilly CBC.

II.2.4)Description of the procurement:

The Council requires Independent Social Workers (or equivalent other) specifically to undertake PAMs Assessments which are required to act as agents of the Council to provide an independent view.

PAMs assessments could be of one or both parents at the same or both parents at different times.

Providers will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must share the content of their report with the family / individuals and distribute the report to the appropriate personnel within Social Services and assessment plans will be required. Providers must be able to attend court and present their information in a confident and competent way.

Full details the specification, including qualifications and experience required under this lot can be found in the ITT.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Therapist

Lot No: 3

II.2.2)Additional CPV code(s)

85000000
85300000
85320000
85310000

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the Boundaries of Gwent, including the five local Authorities Newport City Council, Blaenau Gwent CBC, Monmouthshire CBC, Torfaen CBC and Caerphilly CBC.

II.2.4)Description of the procurement:

The Council require therapists to undertake therapeutic interventions above and beyond the remit and / or capacity of the social worker and which are required to be independent and impartial from the Council.

Therapists will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

Full details the specification, including qualifications and experience required under this lot can be found in the ITT.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Counsellor / Psychotherapist

Lot No: 4

II.2.2)Additional CPV code(s)

85000000
85300000
85320000
85310000
85312320

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the Boundaries of Gwent, including the five local Authorities Newport City Council, Blaenau Gwent CBC, Monmouthshire CBC, Torfaen CBC and Caerphilly CBC.

II.2.4)Description of the procurement:

The Council require Counsellors / Psychotherapists to undertake therapeutic interventions which are above and beyond the remit and / or capacity of the social worker and which are required to be independent and impartial from the Council.

Counsellors / Psychotherapists will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

Full details the specification, including qualifications and experience required under this lot can be found in the ITT.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Play Therapist

Lot No: 5

II.2.2)Additional CPV code(s)

85000000
85300000
85320000
85310000

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the Boundaries of Gwent, including the five local Authorities Newport City Council, Blaenau Gwent CBC, Monmouthshire CBC, Torfaen CBC and Caerphilly CBC.

II.2.4)Description of the procurement:

The Council require therapists to specifically undertake play therapy interventions which are required to be independent and impartial from the Council.

Play Therapists will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

Full details the specification, including qualifications and experience required under this lot can be found in the ITT.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Psychologist – Child and Adolescent

Lot No: 6

II.2.2)Additional CPV code(s)

85000000
85300000
85310000
85320000

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the Boundaries of Gwent, including the five local Authorities Newport City Council, Blaenau Gwent CBC, Monmouthshire CBC, Torfaen CBC and Caerphilly CBC.

II.2.4)Description of the procurement:

The Council require Psychologists to undertake Psychological Assessments and interventions which are required to be independent and impartial from the Council.

This lot relates specifically to Psychological work to be undertaken with Children, Young People and adolescents.

Psychologists will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

Full details the specification, including qualifications and experience required under this lot can be found in the ITT.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Psychologist – Adult

Lot No: 7

II.2.2)Additional CPV code(s)

85000000
85300000
85320000
85310000

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the Boundaries of Gwent, including the five local Authorities Newport City Council, Blaenau Gwent CBC, Monmouthshire CBC, Torfaen CBC and Caerphilly CBC.

II.2.4)Description of the procurement:

The Council require Psychologists to undertake Psychological Assessments and interventions which are required to be independent and impartial from the Council.

This lot relates specifically to Psychological work with Adults.

Psychologists will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

Full details the specification, including qualifications and experience required under this lot can be found in the ITT.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Psychologist – Cognitive Assessments / Capacity to Litigate Assessments

Lot No: 8

II.2.2)Additional CPV code(s)

85000000
85300000
85320000
85310000

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the Boundaries of Gwent, including the five local Authorities Newport City Council, Blaenau Gwent CBC, Monmouthshire CBC, Torfaen CBC and Caerphilly CBC.

II.2.4)Description of the procurement:

The Council require Psychologists specifically to undertake Cognitive Assessments / Capacity to Litigate Assessments which are required to be independent and impartial from the Council.

Psychologists will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

Full details the specification, including qualifications and experience required under this lot can be found in the ITT.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Psychiatrist – Child and Adolescent

Lot No: 9

II.2.2)Additional CPV code(s)

85000000
85300000
85320000
85310000

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the Boundaries of Gwent, including the five local Authorities Newport City Council, Blaenau Gwent CBC, Monmouthshire CBC, Torfaen CBC and Caerphilly CBC.

II.2.4)Description of the procurement:

The Council require Psychiatrists to undertake Psychiatric Assessments which are required to be independent and impartial from the Council.

This lot relates specifically to Psychiatric assessments of children, young people and adolescents

Psychiatrists will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

Full details the specification, including qualifications and experience required under this lot can be found in the ITT.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Psychiatrist – Adult

Lot No: 10

II.2.2)Additional CPV code(s)

85000000
85300000
85320000
85310000

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the Boundaries of Gwent, including the five local Authorities Newport City Council, Blaenau Gwent CBC, Monmouthshire CBC, Torfaen CBC and Caerphilly CBC.

II.2.4)Description of the procurement:

The Council require Psychiatrists to undertake Psychiatric Assessments which are required to be independent and impartial from the Council.

This lot relates specifically to the Psychiatric Assessment of Adults.

Psychiatrists will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

Full details the specification, including qualifications and experience required under this lot can be found in the ITT.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Specialist Risk Assessor – Sexual Abuse

Lot No: 11

II.2.2)Additional CPV code(s)

85000000
85300000
85320000
85310000

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the Boundaries of Gwent, including the five local Authorities Newport City Council, Blaenau Gwent CBC, Monmouthshire CBC, Torfaen CBC and Caerphilly CBC.

II.2.4)Description of the procurement:

The Council require Specialist Risk Assessors to undertake Risk Assessments including Perpetrator Assessments, Families Ability to Protect and Associated Risk Assessments which are required to be independent and impartial from the Council.

Risk Assessors will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

Full details the specification, including qualifications and experience required under this lot can be found in the ITT.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Specialist Risk Assessor – Physical Abuse

Lot No: 12

II.2.2)Additional CPV code(s)

85000000
85300000
85320000
85310000

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the Boundaries of Gwent, including the five local Authorities Newport City Council, Blaenau Gwent CBC, Monmouthshire CBC, Torfaen CBC and Caerphilly CBC.

II.2.4)Description of the procurement:

The Council require Specialist Risk Assessors to undertake Risk Assessments including Perpetrators Assessments, Families Ability to Protect and Associated Risk Assessments which are required to be independent and impartial from the Council.

Risk Assessors will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court and present their information in a confident and competent way.

Full details the specification, including qualifications and experience required under this lot can be found in the ITT.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Support Worker (Residential Care)

Lot No: 13

II.2.2)Additional CPV code(s)

85000000
85300000
85320000
85310000

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the Boundaries of Gwent, including the five local Authorities Newport City Council, Blaenau Gwent CBC, Monmouthshire CBC, Torfaen CBC and Caerphilly CBC.

II.2.4)Description of the procurement:

The Council require Independent Support Workers employed by a reputable company / agency registered with the appropriate professional standard organisation to undertake support work activities which will be identified at the point of contract. Support Workers are required to be independent and impartial from the Council.

Whilst the work will be in relation to the child, Support Workers will, at times, be required to complete work with the child(ren), parents, other family members or others connected to the child.

Independent Support Workers will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must be able to attend court if required and present their evidence in a confident and competent way.

Full details the specification, including qualifications and experience required under this lot can be found in the ITT.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supervised Field / Contact Worker

Lot No: 14

II.2.2)Additional CPV code(s)

85000000
85300000
85320000
85310000

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the Boundaries of Gwent, including the five local Authorities Newport City Council, Blaenau Gwent CBC, Monmouthshire CBC, Torfaen CBC and Caerphilly CBC.

II.2.4)Description of the procurement:

The Council require Independent Supervised Contact Workers employed by a reputable company / agency registered with the appropriate professional standard organisation to undertake Supervised Contact. The workers are required to be independent and impartial from the Council.

The work may be required due to capacity issues within the current service, requirement to supervise contact in a specific location (for example hospital settings) or other specific, time limited pieces of work.

Independent Supervised Contact Workers will be required to complete the work in a professional manner and in line with Statutory and Council requirements.

Providers must share the content of their report with the family / individuals and distribute the report to the appropriate personnel within Social Services. Providers must be able to attend court and present their information in a confident and competent way.

Full details the specification, including qualifications and experience required under this lot can be found in the ITT.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Miscellaneous

Lot No: 15

II.2.2)Additional CPV code(s)

85000000
85300000
85320000
85310000

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the Boundaries of Gwent, including the five local Authorities Newport City Council, Blaenau Gwent CBC, Monmouthshire CBC, Torfaen CBC and Caerphilly CBC.

II.2.4)Description of the procurement:

This lot is for any new assessment and therapies that may develop during the period of the Dynamic Purchasing System.

All Individuals / Organisations that tender for any lot 1 – 14 shall be placed on lot 15 – Miscellaneous. The Commissioner shall call off this lot by running a mini competition as set out in the tender documentation.

II.2.6)Estimated value
II.2.7)Duration of the contract or the framework agreement

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

The mechanism of the DPS allows new individuals/organisations with the ability to join at any time during the period of the DPS, as set out in this document. The nature of the DPS is to establish a list of Individuals/organisations against each lot who are suitably qualified to provide a range of different assessments and therapeutic (or other) interventions on behalf of children services throughout the Gwent Region. Individuals/organisations tendering to join this DPS are tendering on the basis that they can provide a service within the Gwent Region. Individuals/organisations can apply for one or more of the lots.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Open procedure

IV.1.3)Information about framework agreement

The procurement involves the establishment of a framework agreement
In the case of framework agreements, provide justification for any duration exceeding 4 years:

This arrangement is the establishment of a Dynamic Purchasing System (DPS)in line with the Light Touch Regime of EU Regulations and Public Contract Regulations 2015.

IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

Following the initial evaluation process (award stage), all individuals/organisations that meet the requirements of the award criteria – Selection and award stage as set out within this document will be placed onto the DPS agreement for each lot they are successful for. The commissioner shall commission work by either a direct call-off or mini competition as set out in the ITT documentation.

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 052-120496

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 10/02/2020
Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.2)Information about electronic workflows

VI.3)Additional information:

The procurement process for this arrangement shall follow a 2-stage, open procedure. Candidates will be required to pass the selection stage response before the award stage will be considered.

Selection stage — stage 1

This stage consists of pass/fail questions that must be completed in full. Failure to complete will result in the submission being rejected.

Candidates are required to pass all pass/fail questions to proceed to the award stage. Any candidate that receives a fail based on the scoring methodology within Table 1 of the ITT for any pass/fail question will be eliminated from the process at the point where the fail occurs.

Stage 2: Award stage (Lot 1 and 2 only)

This stage for lot 1 and lot 2 will be evaluated using the Most economical advantageous tender (MEAT) criterion, structured as quality 100 %

For Lots 3: 14 all individuals/organisations that successfully meet the requirements set out in the selection stage for each lot shall be awarded to the lot.

Full details are in the ITT.

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=99069.

(WA Ref:99069)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Telephone: +44 3450103503Internet address: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/01/2020