Asset Management Consultancy

Asset Management Consultancy

To provide professional consultancy services to registered care homes and sheltered housing schemes.

UK-St Albans: Architectural, construction, engineering and inspection services

2013/S 109-186741

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Abbeyfield Society
53 Victoria Street
Contact point(s): Procurement
For the attention of: Ian Davidson
AL1 3UW St Albans
UNITED KINGDOM
Telephone: +44 1727734154
E-mail: i.davidson@abbeyfield.com

Internet address(es):

General address of the contracting authority: http://amttenders@abbeyfield.com

Address of the buyer profile: http://i.davidson@abbeyfield.com

Electronic access to information: http://amttenders@abbeyfield.com

Electronic submission of tenders and requests to participate: http://amttenders@abbeyfield.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Independent Abbeyfield Societies
53 Victoria Street
AL1 3UW St Albans
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Asset Management Professional Consultancy Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: England UKC UKD UKE UKF UKG UKH UKJ.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: Three years plus 1 or 2 years depending on performance.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 900 000 and 2 500 000 GBP
Frequency and value of the contracts to be awarded: Unknown.

II.1.5)Short description of the contract or purchase(s)

To provide professional consultancy services to registered care homes and sheltered housing schemes.
II.1.6)Common procurement vocabulary (CPV)

71000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Building Consultants to provide Surveying, Design and Contract Administration, as well as CDM Co-ordination services, in respect of the maintenance, adaptation, extension and repair of the properties managed by The Abbeyfield Movement.
Estimated value excluding VAT:
Range: between 1 900 000 and 2 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Three year contract with an option of a further 2 years depending on performance.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly invoice with payment after 30 days, for individual projects.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Formal contract to be provided prior to tender.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Full UK coverage, covered by local offices.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Membership of RICS and RIBA ISO9001 ISO14000
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Annual turnover must exceed contract value by a factor of 5.
Minimum level(s) of standards possibly required: As above.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Number of appropriately qualified staff in each region within a range of 1 to 6.
Minimum level(s) of standards possibly required:
One in each region.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 7
Objective criteria for choosing the limited number of candidates: Local management of offices, geographical spread, regional turnover, similar contracts completed in the last 5 years. Level of resourcing in each office (staff cover for abscence) Ability to deliver within timescales based on stated vailable resources.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Not applicable.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Abbeyfield Society
53 Victoria Street
AL1 3UW St Albans
UNITED KINGDOM
E-mail: amttenders@abbeyfield.com
Telephone: +44 1727857536
Internet address: http://www.abbeyfield.com

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.6.2013