Assisted Garden Maintenance Service

Assisted Garden Maintenance Service

The Local Authority is seeking to provide a discretionary service called the “Assisted Garden Service”. It aims to deliver a basic service of grass and hedge cutting to Flintshire Tenants who qualify under specific criteria (approximately 1 200 households at any one time subject to periodic change).

UK-Mold: grounds maintenance services

2012/S 225-370804

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Flintshire County Council
County Hall, Flintshire
For the attention of: Mr Simon Beech
CH7 6NA Mold
Telephone: +44 1352701810

Internet address(es):

General address of the contracting authority:

I.2)Type of the contracting authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Assisted Garden Maintenance Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
NUTS code UKL23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Background and scope of contract.
Flintshire County Council has a population of approximately 145 000 The authority employs over 6 000 staff across 3 directorates with an annual budget of £148 m. The County Council is a Unitary Authority established under Local Government Wales Act 1998 and as such facilitates the delivery of a complete range of local authority services in its geographical boundaries.
The Housing Service is responsible for the day to management of approximately 7 500 properties consisting of both sheltered and general needs accommodation. The Local Authority is seeking to provide a discretionary service called the “Assisted Garden Service”. It aims to deliver a basic service of grass and hedge cutting to Flintshire Tenants who qualify under specific criteria (approximately 1 200 households at any one time subject to periodic change).
The service also aims to integrate a welfare provision incorporating the Council’s proposals around transforming social services for adults, building preventative services and the inclusion of community benefits to ensure that wider social and economic issues are taken into account.
More specifically the welfare provision may require an undertaking by suppliers to engage with tenants whilst on site with a view to referring any wellbeing concerns to Council officials for follow up. This may take the form of visual assessments and contacting the relevant services in the event of an emergency. This additional welfare element will compliment the new community based accommodation support service (CBASS) which will ensure that the most vulnerable tenants are supported in ways which meet their needs.
It is anticipated that organisations with an overt commitment to corporate social responsibility could provide enhanced ‘community benefit’ initiatives. In order to deliver this contract the Authority will require community benefit plans to be incorporated as part of the contractual obligation.
It is envisaged that the contract will continue for 3 years with the option of 2 x 12 month renewals, subject to performance and funding.
To express an interest in this contract and recieve a copy of the PQQ documentation please send an email to

Community Benefits apply to this contract, Further details: Community Benefits will be a Core requirement of this contract and as such will be included and evaluated as a quality criteria to be detailed in the tender documentation. Flintshire County Council is committed to contributing to the social, economic and environmental well-being of the wider community. Accordingly, while the requirement to do so will not be mandatory, the successful contractor will be expected to consider opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this contract. Other Potential Community Benefits could include Supply chain initiatives Working with the third sector & supported factories and businesses Community initiatives including — Volunteering days — Appointing community liaison officers — Landscaping and building services support to regenerate for communal areas — Support for local youth groups and other community groups — Mini sporting tournaments e.g rugby or football — Community newsletters advising on the impact of the works, etc Contributions to education — Work placements for secondary-school children and college students — Development of bespoke qualifications with local colleges — Volunteering at local school events – Careers Day/Sports Day — Landscaping and building services support to regenerate for school playgrounds Environmental — Use of recycled materials. — River clearance initiatives led by the project team. — Wildlife conservation –Bat boxes/bird-nesting-boxes built into structures –Creating new natural habitats and relocating current habitats – fish passes/otter tunnels & ledges –Innovative planning of works to preserve mature trees and habitats, — Minimise tree felling – trees that are removed being replaced — Minimise and/or avoid truck movements and associated business-mileage — Minimise waste to landfill — Approaches to promoting Equality & Diversity.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

31.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Buy4Wales Reference Number: 32643.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.11.2012