Assistive Technology Partnership Derbyshire

Assistive Technology Partnership

Derbyshire County Council is seeking to create a partnership to provide an assistive technology service across Derbyshire.

UK-Matlock: communications equipment

2012/S 30-048356

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
Adult Care, County Hall
Contact point(s): Marsha Vaughan
DE4 3AG Matlock
UNITED KINGDOM
Telephone: +44 1629532423
E-mail: marsha.vaughan@derbyshire.gov.uk
Fax: +44 1629772213

Internet address(es):

General address of the contracting authority: www.derbyshire.gov.uk

Address of the buyer profile: www.sourcederbyshire.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

SSD 11 06 assistive technology partnership.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Within the Geographical boundaries of Derbyshire.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Derbyshire County Council is seeking to create a partnership to provide an assistive technology service across Derbyshire.
Organisations are invited to complete a PQQ to express their interest in participating in a competitive dialogue process that may lead to the procurement of the formation of a suitable Partnership to deliver an assistive technology service.
PQQ documents are available to download and complete by interested organisations who register on the Councils electronic tendering system at http:/in-tendhost.co.uk/derbyshire partnership.
Alternatively documents can be accessed via www.sourcederbyshire.co.uk.

II.1.6)Common procurement vocabulary (CPV)

32570000, 32510000, 32500000, 98000000, 98133100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Council currently invests funding to deliver 8 District and Boroughs Councils areas assistive technology in Derbyshire to over 10 000 people. This includes community alarms, telecare, telehealth and all other associated technology and packages of telecare services to vulnerable people.
The Council is looking for a partnership with a single entity or consortium arrangement to deliver the following services including but not limited to the provision of software, hardware, upgrades, system development, support and maintenance, marketing and training etc. necessary in the delivery of the assistive technology service. The monitoring of all assistive technology may or may not be delivered as part of this procurement.
The total population in Derbyshire is predicted to increase over the next 10 years by just under 10 %, with the 60+ age individuals predicted to increase by just over 25 %.
Partner(s) should be aware of the ever changing needs of the service users and be at the forefront in development of such technology.
Experience and expertise in delivering a calls monitoring service would be advantageous.
Prospective partners are invited to submit a PQQ in accordance with the instructions and guidance.
Responses will be evaluated to identify those organisations that meet the Councils criteria, who will then be invited to participate in the competitive dialogue.
A briefing event relating to this tender will take place on 28.2.2012. Please refer to the Instructions and Guidance in the PQQ pack for details, and confirm your attendance via the electronic tendering web site.
The contract will be for 10 years initially with an option to extend for 1 x 10 year period, followed by an option to extend for a further 1 x 5 year period. (The maximum period of the contract that includes all options to extend will be 25 years).
II.2.2)Information about options

Options: yes
Description of these options: The contract will be for 10 years initially with an option to extend for 1 x 10 year period, followed by an option to extend for a furher 1 x 5 year period. The maximum period of the contract that includes all options to extend will be 25 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2038

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Council reserves the right to require deposits, guarantees, bonds and/or any other form of appropriate security.
As set out within the PQQ documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The final governance arrangements and form of contract(s) will be established during the competitive dialogue phase.
The Council is seeking to identify a suitable partnership arrangement or vehicle involving the Council, which may include a separate corporate body, to deliver and manage assistive technology services.
Where bids are submitted as part of consortium or association, the Council reserves the right to require:
a) A single or lead bidder to take primary liability;
b) The consortium or association to form themselves into a single entity (and for that entity to form part of any partnership, vehicle or corporate body with the Council); and/or
c) Each member to accept joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out within the PQQ documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described in the pre-qualification documents and may include (without limitation) audited accounts or balance sheets for the previous 3 financial years.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out within the PQQ documentation and may include (without limitation) technical ability, efficiency, skills and experience, references from previous and or existing clients and official certification (as appropriate).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As set out within the PQQ evaluation framework document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SSD 11 06
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 225-365386

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.3.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.3.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.4.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 19.11.2012
Place:

County Hall, Matlock.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Officers of Derbyshire County Council. via an electronic tendering solution.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2036.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1. PQQ documents are available to download and complete by interested organisations who register on the Councils electronic tendering system at http:/in-tendhost.co.uk/derbyshire partnership or alternatively www.sourcederbyshire.co.uk;

2. The contract to be entered into shall be considered as a contract made in English law and subject to the exclusive jurisdiction of the English Courts;
3. The Council reserves the right not to enter into any agreement or award any contract as a result of this notice and to vary or change or not to proceed with this competition at any stage of the procurement process. In addition they shall not in any event be responsible for any costs incurred by any candidates responding to this notice;
4. Candidates should note that the Council is subject to the provisions of the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. This means that information may be subject to disclosure to the public unless an exemption applies. This includes such things as (not exclusively); information in any document submitted to the Council, information in any contract to which the Council is a party, information about costs, including invoices submitted to the Council, and correspondence and other papers. In the event that a candidate considers that any information supplied by it is either commercially sensitive or confidential in nature, this should be specifically highlighted with the reasons for its sensitivity given and an explanation of the grounds for exempting that information from disclosure. Candidates should note that even where it has indicated that it considers the information to be commercially sensitive or confidential in nature, the Council may be required to disclose it under the FOIA or the Regulations if a request is received. Please note that information marked as commercially sensitive or confidential by a candidate should not be taken to mean that the Council accepts any duty of confidence by virtue of that marking;
5. The date for the despatch of the invitation to participate in dialogue (ITPD) is a best estimate only;
6. The date for the receipt of final tenders is a best estimate only.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.2.2012