Audio System Design and Live Broadcast Requirements Framework for House of Commons

Audio System Design and Live Broadcast Requirements Framework for House of Commons

The Corporate Officer of the House of Lords and Corporate Officer of the House of Commons intend to appoint 3 Companies to a framework agreement with a track record in specifying audio system design and who have an in-depth knowledge of live broadcast requirements.

UK-London: television and audio-visual equipment

2012/S 204-335832

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The House of Commons
14 Tothill Street
Contact point(s): https://in-tendhost.co.uk/parliamentuk/aspx/Home
For the attention of: Business Support Team
SW1H 9NB London
UNITED KINGDOM
Telephone: +44 2072191600
E-mail: csd@parliament.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity

Other: Parliament UK
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

FWK1061 – Audio System Design and Live Broadcast Requirements Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Corporate Officer of the House of Lords and Corporate Officer of the House of Commons intend to appoint 3 Companies to a framework agreement with a track record in specifying audio system design and who have an in-depth knowledge of live broadcast requirements.
Shortlisted firms will need to be able to demonstrate experience of working on integration of audio with broadcast systems and will be able to assess the suitability of designs submitted by a contractor with regard to television transmission.
The successful firms will be required to specify hardware and software solutions with awareness of the impact on business workflows and will be able to advise on appropriate procurement strategy. The firms will have a track record in creative problem solving and the ability to specify bespoke solutions where appropriate. There will also be a requirement to manage multiple contractors on occasion and ensure timely delivery of projects including acceptance testing by key stakeholders including the Parliamentary Broadcasting Unit.
Firms must also be able to demonstrate/show experience of:
Experience of the provision of sound for venues such as legislative ssemblies/councils/organisations that routinely hold large formal meetings.
An understanding of acoustics and the challenges associated with providing good sound quality (in room and for transmission) in a wide range of architectural settings.
Integration of audio with associated text and timing data.
Providing advice on hearing and visual issues for individuals.
Control of microphone selection.
Advice on developments in audio visual support for conference and meeting facilities including video conferencing.
Assist with the development, delivery and/or systems integration of the internal cable TV network, commonly referred to as the Annunciator.
II.1.6)Common procurement vocabulary (CPV)

32320000, 64228000, 64228100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete a pre-qualification questionnaire. This may be obtained from the following website http://in-tendhost.co.uk/parliamentuk/ as described at III.2.3 and must be completed and returned by the deadline given at IV.3.4 below. The pre-qualification questionnaire shall include, but not be limited to, the matters detailed under clauses III.2.2 and III.2.3 below.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Economic and financial capacity – means of proof required. As stated in the documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Pre-Qualification Questionnaire will be accessible at the following website http://in-tendhost.co.uk/parliamentuk. To be able to access these documents you will need to select the above quoted tender in the “current tenders” list, click on the “view tender details” and express interest by clicking on the button provided. Afterwards, you will need to register your company details, thereafter you will be issued with a username and password. If you have already registered with In-Tend previously, please follow the link shown, this will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and have forgotten your username and password, please click on the forgotten password link on the In-Tend homepage. Please keep this username and password secure, and do not pass it to any third parties. If you are experiencing problems, then please contact the In-Tend helpdesk via email: support@in-tend.com or call +44 1332869400 for further assistance. Please ensure that you allow yourself plenty of time when responding to this invitation to tender prior to the closing date as in in IV.3.4. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar.

Minimum level(s) of standards possibly required:
As stated in the PQQ.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

FWK1061
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contract will be considered as a contract made in accordance with the law of England and Wales and subject to the jurisdiction of the courts of England and Wales. The House of Lords and the House of Commons are Public Authorities within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act. The Employer does not bind himself to accept the lowest, or any, tender submitted. Short-listed tenderers will be subject to further evaluation which may include tender presentation.
The Authority, at its sole discretion, reserves the right to accept or reject any or all of the bids received, including the right not to accept the lowest tender, and shall not be liable to accept any costs incurred in the production of your submission.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Department of Finance
House of Commons
SW1A 0AA London
UNITED KINGDOM
E-mail: csd@parliament.uk

Body responsible for mediation procedures

The Department of Finance
The House of Commons
SW1A 0AA London
UNITED KINGDOM
E-mail: csd@parliament.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Department of Finance
The House of Commons
SW1A 0AA London
UNITED KINGDOM
E-mail: csd@parliament.uk

VI.5)Date of dispatch of this notice:18.10.2012