Audio Visual and Video Conferencing Supply

Audio Visual and Video Conferencing Supply

Lot 1 Audio Visual (and related equipment) Supply only and Supply and Install. Lot 2 Video Conferencing equipment Supply only and Supply and Install. Lot 3 Supply of replacement bulbs for projectors.

UK-Nottingham: audio-visual equipment

2012/S 231-380509

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Nottingham
King’s Meadow Campus, Lenton Lane
Contact point(s): Jayson Tarr
For the attention of: Jayson Tarr
NG7 2NR Nottingham
UNITED KINGDOM
E-mail: jayson.tarr@nottingham.ac.uk

Internet address(es):

General address of the contracting authority: http://www.nottingham.ac.uk

Address of the buyer profile: https://www.in-tendhost.co.uk/universityofnottingham/

Further information can be obtained from: The University of Nottingham
UNITED KINGDOM
Internet address: https://www.in-tendhost.co.uk/universityofnottingham/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The University of Nottingham
UNITED KINGDOM
Internet address: https://www.in-tendhost.co.uk/universityofnottingham/

Tenders or requests to participate must be sent to: The University of Nottingham
Internet address: https://www.in-tendhost.co.uk/universityofnottingham/

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

ITT455 Audio Visual and Video Conferencing Supply and /or installation.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKF14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 7
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The University of Nottingham wishes to select a framework of supplier to provide a supply and install Audio Visual and Video Conferencing equipment and a sole supplier for replacement projector bulbs.
Lot 1 Audio Visual (and related equipment) Supply only and Supply and Install.
Lot 2 Video Conferencing equipment Supply only and Supply and Install.
Lot 3 Supply of replacement bulbs for projectors.
II.1.6)Common procurement vocabulary (CPV)

32321200, 32232000, 31531000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot1: Audio Visual (and related equipment) Supply only and Supply & Install.
Lot2: Video Conferencing equipment Supply only and Supply & Install.
Lot3: Supply of replacement bulbs for projectors.
(please check tender documents for further information).
Estimated value excluding VAT: 1 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 11.3.2013. Completion 10.3.2017

Information about lots

Lot No: 1 Lot title: Audio Visual (and related equipment) Supply only and Supply & Install

1)Short description
2)Common procurement vocabulary (CPV)

32321200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Video Conferencing equipment Supply only and Supply & Install

1)Short description
2)Common procurement vocabulary (CPV)

32232000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Supply of replacement bulbs for projectors

1)Short description
2)Common procurement vocabulary (CPV)

31531000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please see tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender document.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations.
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the court for an arrangement with creditors or is the subject of any other similar proceedings under national laws or regulations.
(c) Has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata.
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify.
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority.
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is etsablished or those of the country of the contracting authority.
(g) Is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As contained in the online questionnaires and various other tender documents.
Minimum level(s) of standards possibly required: As contained in the online questionnaires and various other tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As contained in the online questionnaires and various other tender documents.
Minimum level(s) of standards possibly required:
As contained in the online questionnaires and various other tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PROC JT ITT/455
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.1.2013 – 00:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 11.1.2013 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tenderers must express their interest through the university’s e-tendering system, having once registered as a supplier on the system. www.in-tendhost.co.uk/universityofnottingham.

Non-compliant expressions of interest will not be considered or acknowledged. The university reserves the right to cancel the tender process at any stage. The University does not accept any liability for any costs incurred in tendering.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The University of Nottingham
UNITED KINGDOM
Internet address: https://www.in-tendhost.co.uk/universityofnottingham/

Body responsible for mediation procedures

The University of Nottingham
UNITED KINGDOM
Internet address: https://www.in-tendhost.co.uk/universityofnottingham/

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The UoN will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

The University of Nottingham
UNITED KINGDOM
Internet address: https://www.in-tendhost.co.uk/universityofnottingham/

VI.5)Date of dispatch of this notice:26.11.2012